Summary
Date Posted: Thursday, October 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Role Definition: The Front Desk officer will provide general office support to the administrative functions in attending to visitors, phone calls.

Roles and Responsibilities
1. Receiving visitors, correspondences (manual and electronic), distributes and relays them to the concerned people as soon as they are received.
2. Providing administrative support and secretarial services including preparing operations’ requisitions, to the Program effective and smooth operations of the program. (Organize and provide documents, reports and information
3. Assisting with documentation, photocopying, requisitions, etc. and the day-to-day activities to facilitate effective and smooth operations of MJAP.
4. Distributing file copies of the program management meeting minutes and filing all program documents in appropriate files.
5. Organize board room for meetings
6. Initiating requisitions for monthly payments of program utility bills.
7. Initiating requests for the clinic
8. Support the clinic with data entry
9. Actively participate in the clinic inventory exercise
10. Any other duty assigned by supervisor

Qualifications and job specifications:
• Bachelors of Business Administration, Secretarial Studies, or its equivalent
• 3 years’ working experience of providing customer care services in a reputable organization.
• Good computer skills including proficiency in Excel spreadsheets, word processing, data entry experience, and internet applications
• Ability to multitask and deal with stressful situations.
• Strong team player with excellent Interpersonal, communication skills (both oral and written)
• Excellent customer care skills.
• Very good organizational skills.

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified candidates should apply via the email below clearly indicating position applied
for in the subject line and submit their cover letters, a detailed curriculum vita and copies of relevant
academic documents to: recruitment@mjap.mak.ac.ug  addressed to; The Human Resource Manager,
Makerere University Joint AIDS Program (MJAP), not later than 21st October 2022 by 5:00pm.

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