Summary
Date Posted: Monday, July 04, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The General Services Administrator is the person responsible for ensuring the smooth running of EACOP Uganda- Facilities and Services. S/He supervises through his/her team members; Company facilities and services (mail, stationery, consumables, housekeeping), as well as housing requirements of expatriate employees.

Activities
• The General Services Administrator is responsible for ensuring the smooth running of EACOP Uganda- Facilities and Services. The General Services Administrator shall:
• Plan and coordinate the acquisition and maintenance of office equipment and utilities to ensure a conducive work environment in the Company
• Develop and implement local administration procedures for accommodation including standards of condition/maintenance to ensure they are kept to the agreed standard and manage minor workplace accommodation change arrangements
• Supervise the lease agreements of company offices and ensure the implementation of the contractual agreements.
• Manage delegated contracts for General Services, liaise with the Procurement concerning the scope and /or daily managed contracts and provide recommended weekly scheduling of maintenance tasks.
• Ensure contractual compliance to general service activities with service providers.
• Ensure a safe environment for staff and participants and maintain responsible operations of the company and programs at all times in line with the Health and Safety SOPs.
• Sourcing and overseeing contracts and service providers for functions such as cleaning, parking, security, and technology
• Assists in facility and space usage planning; advises the administration on the application of institutional policy, regulations, and standards relating to the management of physical resources.
• Advising the company on measures to improve the efficiency and cost-effectiveness of the facility
• Planning for the future by forecasting the facility’s upcoming needs and requirements
• Technical analysis for call for tenders for contracts related to General Service activities
• Supervise the company’s office services (mail, stationery, consumables, housekeeping, etc.).
• Follow up with insurance policies concerning company assets or long-term lease items (expatriates/company vehicles, offices, furniture, etc.)
• Coordinate with Company service providers related to General Services
• Launch requests for call-offs including writing work scopes and requisitions related to General Service activities
• Validate general services purchases and services.
• Provide quality control support in terms of operation process, resolution time, and reduction in the number of complaints
• Prepare expenditures and costs/expenditure of Facilities and Services
• Reporting with respect to General Service activities and budget
• Propose, write and implement company procedures and policies related to Facilities and Services activities
• Carry out any other duties that may be assigned to him/her by the hierarchy
• Context and environment
• The job holder works under the management of the EACOP Uganda -HR and Corporate affairs. The position is based at Kampala Headquarters with some visits to the field.
• The job holder is also accountable for demonstrating exemplary behaviour with regard to compliance and HSE rules & requirements and for implementing and controlling HSE rules while executing general services.
• Accountabilities
• To guarantee the safe and efficient operations of the Company’s Facilities and Services

Qualifications and Required Experience
• Bachelor’s degree in administration or any related field
• Minimum 8 years experience in Administration and facilities management in big to medium size company with at least a couple of years as GS- Lead
• Proven ability to multitask, work independently, and manage significant workload and competing demands whilst meeting deadlines
• Report writing, budgeting and analytical skills, computer data management
• Confidentiality and High level of strong interpersonal skills are required
• Good organization skills and aptitude to work under stress
• Good HSE knowledge and awareness

Work Hours: 8

Experience in Months: 96

Level of Education: Bachelor Degree

Job application procedure
To apply follow this link https://application.careerbuilder1.eu/seaowl/apply/cb1/J3W34L6JC0XQMKPQKY2?IPath=TNJob&Job_DID=J3W34L6JC0XQMKPQKY2&sc_cmp1=JS_JobDetails_ApplyNow&TNMI_DID=&TN_DID=TNKD4W06JJCG9FD7D1F3&language=en-GB 

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