Summary
Date Posted: Thursday, February 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
UGANDA NATIONAL EXPANDED PROGRAMME ON IMMUNIZATION REQUEST FOR EXPRESSIONS OF INTEREST (EOI) FOR THE POSTIONS OF; OPERATIONS ACCOUNTANT AND GRANTS ACCOUNTANT

The Government of the Republic of Uganda (GOU) has received financial grants from Gavi to support the Immunization Program.

The Ministry of Health (MOH), wishes to invite suitably qualified Ugandan citizens (candidates) to fill the positions of Operations Accountant and Grants Accountant at the Uganda National Expanded Programme on Immunization (UNEPI). Applications should be addressed to the Permanent Secretary, Ministry of Health, P.O. Box 7272, Kampala, hard copy applications delivered to Room C107 or electronic applications sent by email to procurement@health.go.ug not later than 5 pm, 15th February 2024. Please attach the application letter, Curriculum Vitae, and copies of all your academic qualifications plus other relevant supporting documents. Applicants who will not hear from the Ministry following completion of the recruitment and selection exercise should consider themselves unsuccessful. The position is on a contract basis, renewable upon satisfactory performance.

Title: Grants Accountant
Reports to Finance Manager
Salary Scale: Competitive
Age Limit: 25-35 years; demanding high energy and expeditious delivery of targets within assigned timelines.

Job purpose
To provide financial support for implementation of the Uganda Immunization Program including other donor funded programs. He/She will be responsible for, management, reporting and accountability of grants and advances to Ministry of Health (MOH) officials, Local Governments (LGs), and other partners.

Responsibilities and Accountabilities
The Grants Accountant will take responsibility for the following duties.
Planning and Budgeting
• Prepare annual Indicative Planning Figures using the Grant approved budgets and share them with the respective sub-recipients and LGs.
• Develop and share with sub-recipients detailed budgets and workplans using the approved budgets. Compliance
• Ensure compliance with Government of Uganda (GoU) laws, rules and regulations, donor requirements and signed MoUs
• Ensure that all sub grants are managed and accounted for in compliance with GoU regulations and Donor requirements.
• Ensure that all sub grants are managed in compliance with the signed MoUs and implementation frameworks.
Processing of payments and requisitions
• Check that all requisitions presented for payment of advances and other sub grants are in line with the approved budget, rates for allowances and other travel costs.
• Ensure that all disbursements to LGs are processed on time. Work with the Ministry of Finance Planning and Economic Development (MoFPED) to resolve bottlenecks to access of funds including follow up of any funds swept by MoFPED.
• Document and escalate any bottlenecks affecting access of funds by LGs and other sub recipients.
• Ensure all payment transactions/requisitions are properly coded and entered in the advance module of the Integrated Financial Management system (IFMS) and all supporting documents filed.
Grants/Advances Management
• Ensure performance of pre-disbursement capacity assessment of sub-recipients and work with the selected sub-recipient to address identified gaps.
• Work with the Grants Coordinator to prepare MoUs with LGs and other applicable sub recipients.
• Develop, disseminate, and orient the respective sub recipients (LGs and other partners) in the use of the financial management guidelines.
• Perform financial management supervision of sub-recipients to strengthen compliance and accountability of grants.
• Prepare and submit Financial Supervision Reports to the Grants Coordinator and Finance Manager.
• Maintain a tracker and follow up the implementation of action points from the finance support supervision.
• Follow up and ensure that all advances to LGs, MoH officials and other sub- recipients are accounted for within 90 days. Adequate support documentation should be maintained to validate this.
• Perform comprehensive review of sub-recipients' finance reports and accountability documents for accuracy, completeness, and authenticity. Communicate in a timely manner all issues noted to the respective sub recipients.
• Ensure all accountability documents are properly coded and safely filed. Update the IFMS advance module with all disbursements and retirements. Arrange bi-annual capacity building and coordination meetings with the LG leaders and finance staff to communicate status of accountability and train/orient them in the financial management guidelines.
Management and Finance Reporting
• Prepare and submit a monthly Grants performance report including an aged Advance up-to-date status report and any other information pertaining to grant performance to the Finance Manager.
• Prepare and submit a quarterly financial supervision report of LGs and other sub- recipients.
• Support preparation of the monthly and quarterly budget versus actual analysis report with explanations for variances.
• Support preparation of the bi-annual finance reports using the Gavi template. Support preparation of the annual financial statements by grant and submit to the Finance Manager.
• Support the preparation of the quarterly fund accountability report analyzed by grant.
Internal and external audit
• Support bi-annual internal audits, Assurance Provider reviews, annual external audits, donor audits and any other audit reviews by preparing timely reports and providing all the required information.
• Track and implement in a timely manner all audit and other recommendations related grants management. Submit monthly updated action plan to the Finance Manager.
Coordination and oversight
• Attend and present at meetings of the finance and resource Mobilization Committee.

Work experience and competencies required
• At least 5 years proven experience in Accounting position in a Not-for-profit organization/Public Sector/Donor Project.
• Computer literate with hands on experience in use of accounting packages. Experience in the use of the GOU IFMS system will be an added advantage.
• Hands on experience working with financial management systems including but not limited to QuickBooks and Excel.
• Strong knowledge of Generally Accepted Accounting and Auditing Principles and laws, rules, and regulations.
• Prior working experience with GoU and in the Health Sector will be an added advantage.

Academic qualifications
• Bachelor's degree in accounting or business Administration or Finance from a recognized University.
• Fully Qualified Certified Accountant with CPA or ACCA
• Post graduate training in the field of finance and/or management is an added advantage.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
The Ministry of Health (MOH), wishes to invite suitably qualified Ugandan citizens (candidates) to fill the positions of Operations Accountant and Grants Accountant at the Uganda National Expanded Programme on Immunization (UNEPI). Applications should be addressed to the Permanent Secretary, Ministry of Health, P.O. Box 7272, Kampala, hard copy applications delivered to Room C107 or electronic applications sent by email to procurement@health.go.ug not later than 5 pm, 15th February 2024. Please attach the application letter, Curriculum Vitae, and copies of all your academic qualifications plus other relevant supporting documents. Applicants who will not hear from the Ministry following completion of the recruitment and selection exercise should consider themselves unsuccessful. The position is on a contract basis, renewable upon satisfactory performance.

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