Summary
Date Posted: Friday, March 01 2024, Base Salary: Not Disclosed

JOB DETAILS:
SCOPE OF WORK
Based in Kampala, the Grants Manager will provide grant management, reporting, and business development support across the Uganda portfolio. The Grants Manager will work closely with program, M&E, finance, operations and senior management staff to ensure quality management of both pre- and post-award grants functions. The Grants Manager will support donor compliance, timely reporting, high quality proposal development, project document filing, and project management. The position holder will be supervised by the Grants Coordinator and will work closely with other grants and partnerships staff.

AREAS OF RESPONSIBILITY:
Grant Management
• Oversee grant and amendment management using tools like Integra and OTIS for precise opportunity tracking and program adjustments.
• Collaborate with the Partnerships team to plan, implement, monitor, and close-out partnerships.
• Monitor grants results and spending, addressing concerns swiftly.
• Coordinate project cycle meetings, distribute preparatory guidance, monitor required actions, and ensure follow-up on actions.
• Oversee internal planning tool development, including M&E and budget plans.
• Handle reporting deadlines, consolidate reports to meet donor standards, and ensure document quality.
• Distribute reporting schedules and templates in advance to finance, programs, M&E, and regional teams.
• Coordinate with HQ for grant implementation, amendments, and compliance with IRC and donor regulations, acting as a liaison and providing technical guidance.
• Maintain OTIS submissions and ensure compliant management of partnerships by the Partnerships team.
• Undertake additional tasks as assigned by the Grants Coordinator and Senior Management Team.

Reporting:
• Support the timely coordination, writing, revision, and dissemination of high-quality reports to donors, including partner reports.
• Work with communications and M&E staff to collect lessons learned from IRC work and draft case studies from programs.

Coordination and Communication:
• Review donor materials thoroughly with HQ, ensuring compliance and alignment with IRC branding in partnership with Communications & Advocacy.
• Inform staff of award changes and coordinate donor, technical, and partner meetings for project transitions and monitoring.
• Keep staff informed about donor communications and regulatory changes.
• Maintain constructive relations with donors, attending meetings and addressing compliance inquiries.
• Develop and disseminate program communications externally.

Compliance:
• Maintain up-to-date comprehensive knowledge of Donor guidelines relevant to the Uganda portfolio, including but not limited to PRM, FCDO, private foundations, ECHO, UNHCR, and UNFPA.
• Provide training to IRC and partner staff on compliance and donor-specific compliance requirements.
• Ensure immediate reporting of suspected compliance issues through appropriate reporting mechanisms and distribute information on reporting concerns.

Business Development:
• Assist in proposal development, ensuring alignment with donor and IRC standards in collaboration with HQ.

Information Management:
• Manage documentation and ensure access to program records for IRC staff, maintaining institutional knowledge.

Qualifications
QUALIFICATIONS:
• Bachelor’s degree or equivalent in accounting, business, international affairs, development, international political economy, or another relevant subject.
• 3-4 years working in grants management and proposal/ business development/ humanitarian program design.
• Knowledge of Donor compliance regulations (PRM, ECHO, FCDO, private foundations, etc.).
• Proven previous successful experience in project management, budget management, and report development.
• Good communicator with strong organizational, time management and analytical skills.
• Fluency in English, spoken and written.
• Proficiency in the Microsoft Office Suite.
• Strong writing and editing skills.
• Demonstrated attention to detail and ability to follow procedures but also uses initiative, meet deadlines, and work independently and cooperatively with team members.
• Flexibility to adapt to changing requirements and circumstances.
• Ability to juggle competing priorities, meet deadlines and work under pressure in an insecure environment.
• Aptitude to adapt to a different context regarding security, culture, climate or health issues.
• Willingness to travel.
• Commitment to women’s rights and IRC’s vision, mission and values, including sensitivity to cultural settings.



Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure

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