Summary
Date Posted: Saturday, August 03 2024, Base Salary: Not Disclosed

JOB DETAILS:
The International Rescue Committee (IRC) responds to the world’s worst humanitarian crises, helping to restore health, safety, education, economic wellbeing, and power to people devastated by conflict and disaster. Founded in 1933 at the call of Albert Einstein, the IRC is one of the world's largest international humanitarian non-governmental organizations (INGO), at work in more than 50 countries and more than 25 U.S. cities helping people to survive, reclaim control of their future and strengthen their communities. A force for humanity, IRC employees deliver lasting impact by restoring safety, dignity and hope to millions. If you're a solutions-driven, passionate change-maker, come join us in positively impacting the lives of millions of people world-wide for a better future.
Organization Background
The International Rescue Committee (IRC) is one of the world's leading crisis response agencies, providing life-saving assistance and supporting recovery and reconstruction for people affected by war and natural disasters. Active in public health, education, livelihoods, women's empowerment, youth development, and protection and promotion of rights, IRC assists people from harm to home.

The IRC has been working in Uganda since 1998 supporting refugees, vulnerable host communities and various institutions in the country notably the government, community-based organizations, civil society, and the private sector. Currently, the IRC in Uganda has a presence across six sub-regions and six refugee settlements, implementing programming in the sectors of health, protection, and rule of law (PRoL), women’s protection and empowerment (WPE), economic recovery and development (ERD), education and livelihoods. IRC Uganda also implements cross-cutting programming focused on systems strengthening and accountability to affected persons. As part of IRC Uganda’s strategic ambitions, the IRC works closely with local actors, including civil society organizations, local non-governmental organizations, local and national governments, among others, to strengthen their capacity and with intentions of transferring more resources for locally led implementation and support to our clients.

Scope of Work
Reporting to the HR and Admin Officer, the HR/Admin Volunteer is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Arua office.

Duties and Responsibilities
• Ensure appropriate distribution of information, including e-filing applications and sending HR communications.
• Maintain an organized recruitment database, update the recruitment status report bi-weekly, and send weekly updates to your supervisor.
• Support the HR and Admin Officer during onboarding, ensuring all paperwork is completed correctly and shared with responsible staff.
• Prepare and track offer letters and employment contracts.
• Maintain accurate and up-to-date personnel records for all employees.
• Ensure all staff and eligible dependents are registered for medical insurance, monitor coverage, and resolve any issues with the health service provider.
• Assist with tracking staff medical cards, IDs, and CUG.
• Prepare invoices and payment request vouchers for Accommodation.
• Assist in organizing staff training sessions, workshops, and activities.
• Receive office guests and make necessary arrangements in coordination with the HR & Admin Officer.
• Ensure regular cleaning of guest houses.
• Maintain records for all correspondences and ensure office supplies are available.
• Manage office stationery, ensuring supplies are available for daily use.
• Work with supervisors to ensure exit interviews are conducted and data is captured in the online exit survey.
• Share accommodation tracking sheets with the HR & Admin Officer.
• Prepare weekly activity reports and share with the HR & Admin Officer.
• Perform any other official duties as assigned by the supervisor.

Minimum Qualifications:
• A bachelor’s degree in human resource management, Public Administration or related field.
• 1 year of relevant professional experience in Human Resources.
• Ability to work under pressure and manage multiple priorities.
• Knack for detail.
• Able to communicate effectively.
• Strong computer skills especially in MS excel and word.
• Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS.
• Ability to analyze and interpret numerical data and processes.
• Ability to maintain the highest degree of discretion and confidentiality of HR information.
• Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team.
• Organized and methodical and with good attention to detail.
• Willingness and ability to work within a multi-site, international organization.
• Customer focused with good interpersonal skills.
• Ability to work on own initiative with limited supervision.
• Ability to deal with ambiguity and work towards a resolution.
• Excellent written and verbal communication skills.
• Excellent Microsoft Office packages - Word, Excel, and Outlook.
• A team builder with excellent people skills; must be culturally sensitive.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure

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