Summary
Date Posted: Monday, January 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
Head of Award Management and Donor Compliance
Country/Region: Uganda
Location: Kampala
Organization: Save the Children International

Join us to lead sustainable change for children:
• Be part of a GLOBAL and DIVERSE technical community
• Get EXPOSURE in many different contexts
• Test and scale up INNOVATIVE SOLUTIONS
• Influence policies that affect MILLIONS OF CHILDREN

OVERVIEW
Are you passionate about being an advocate for children? Do you want to use your expertise to bring about lasting change for children and be a part of an inspiring, dynamic global movement?

ROLE PURPOSE:
The Head of Award Management and Donor Compliance is responsible for delivering an efficient and effective award management function. S/he will lead award management for all programmes and develop best practice award management processes across the Uganda Country Office. The role has three main aspects to it: lead and develop the Country Office award management effort; capacity building of staff and contributing to the development of best practices systems and processes.
Sounds interesting? Read more below

THE ROLE
Key areas of accountability include:
As a member of the Team:
Developing self and others; Networking
• Building a high performing award management team to support good practice and high-quality delivery across the Country Office
• Lead Award Management related capacity building both within the AM team and for other relevant staff members including budget holders
• Develop strong relationships with the region, centre, members and other Heads of Awards/ Award Directors in the region; escalate issues through the correct channels when required
Communicating with impact
• Provide strategic support to the CD and SLT on all aspects of award management, including pipeline management and donor compliance; champion Award management at the Country Office
• Support work on proposals, working with PDQ, Finance and Operations to produce high quality, fully costed proposals
• Ensure the production of high quality and timely reports that accurately reflect the impact achieved and lessons learnt during the implementation of an award
• Build and maintain relationships with relevant networks and award management staff of similar organisations in the country, as well as local representatives of donor organisations supporting Save the Children work, especially for funding received directly by Save the Children in Uganda.
Compliance (systems, processes & donor)
• To engage globally on the development of Save the Children systems and processes and the sharing of best practice
• To ensure that the Award Management System (AMS) is effectively maintained and up to date for all awards and sub-awards including authorisation and document retention
• To ensure that key staff (including partners) have a clear understanding of donor compliance requirements throughout the project management cycle and that there is a complete audit trail of the implementation and reporting for all awards
Monitoring and analysis:
• Working in collaboration with the Finance Director and SMT, ensure the CO has a clear framework for master budget development, cost allocation, monitoring of award budgets, phasing and forecasting, ensuring alignment between the master budget and funding tracker.
• Using strong financial analysis skills to oversee the award portfolio and pipeline
• To work in collaboration with the finance department and provide technical advice regarding strategic donor costs allocations with a view to minimise compliance issues where possible
Leadership, portfolio management & strategy
• As a member of Extended Senior Leadership Team contribute to leadership and strategic direction of Save the Children in Uganda, as well as design and implementation of Country Strategic Plans.
• Define the strategic direction of the awards management unit and undertake effective planning that supports the unit to establish and maintain an efficient and effective awards management process
• Ensure achievement of the CO’s Awards Management Key Performance Indicators (KPIs).
• To use key performance indicators and other management information to identify and address operational issues that could impact negatively on the delivery of programmes
• Work with Head of Program Development and Partnerships and SMT to engage with donors and identify possible funding opportunities in line with CO strategy
• To support in the development of a Country Office funding strategy that enables proactive engagement across Save the Children globally and with donors to secure funding opportunities in a timely manner, making recommendations and flagging issues to Senior Management
• To provide detailed analysis of current/ pipeline awards to senior management
• To engage with Save the Children globally and provide information to support in the building of professional relationships with donors to identify strategic fundraising opportunities
Staff Management, Mentorship, and Development
• Ensure appropriate staffing within Awards team
• Lead the Awards team; define expectations, provide technical support as needed, and evaluate direct reports regularly
• Ensure the recruitment, training, and promotion of staff as appropriate and ensure availability of appropriate professional development opportunities for staff
• Manage the performance of all staff in the Awards work area through:
• Effective use of the Performance Management System including the establishment of clear, measurable objectives, ongoing feedback, periodic reviews and fair and unbiased evaluations;
• Coaching, mentoring and other developmental opportunities;
• Recognition and rewards for outstanding performance;
• Documentation of performance that is less than satisfactory, with appropriate performance improvements/ workplans

To be a strong supporter and advocate for children in this role you will need to have:
• Masters or equivalent degree in International Development or Business and Administration
• At least 8 years of experience in Grants administration, and management of awards.
• Excellent planning, management and coordination skills, with the ability to organise a demanding workload comprised of diverse and challenging tasks and responsibilities
• Proven track record of active contribution to a senior management team, and providing strategic support across multiple sectors and/or regions
• Extensive experience with NGOs with increasing responsibilities including a proven experience of establishing and running the award management function in the field
• Knowledge of the requirements of major institutional donors including budgeting, eligibility issues, compliance management, and reporting; experience of engaging with donors at a strategic level
• Well-developed skills in staff management. Proven coaching and capacity building skills
• Understanding of the financial aspects of award management, and understanding of operations and programming
• Very strong attention to detail, problem solving skills, and ability to analyse trends
• Computer literate (i.e. Word, Excel, Outlook, Internet Explorer, financial systems)
• Cultural awareness and ability to build relationships quickly with a wide variety of people
• Patient, adaptable, able to improvise, and communicate clearly and effectively under pressure
• Strong communication (written and spoken) in English, and strong interpersonal skills, with experience in managing multicultural teams
• Commitment to Save the Children values.


Work Hours: 8

Experience in Months: 96

Level of Education: Postgraduate Degree

Job application procedure
Interested and qualified? Click here to apply

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