Summary
Date Posted: Sunday, December 17 2023, Base Salary: Not Disclosed

JOB DETAILS:
Overall Purpose
The Head of Finance oversees the finance and Stores teams at the Hospital. He/she ensures that all financial and Stores (Stock) records are accurately written, properly maintained and regular/periodical returns, reports and analyses properly compiled and submitted to key stakeholders. The position holder shall ensure proper financial controls are taken and risks mitigated by actively participating in the senior management decisions of the hospital.
Reports to Chief Executive Officer

Key Responsibilities
• Prepare and regularly monitor Hospital Annual Budget and budget applications for the Board/ project/donor approval and make call-up for funds from the Funding institutions.
• Oversee the management of Stores function, maintain proper and updated record of hospital assets (fixed and movable) inclusive of monetary value of stocks, fixed assets.
• Supervise day today finance and accounting activities of the Hospital by:
• Ensuring that daily/monthly reconciliations are done for cash at hand, at bank, debtors, creditors, donation points and other subsidiary accounts.
• Providing periodic cash flow projections and offer timely/appropriate financial advice to the CEO, Senior Management Team (SMT) and the Hospital Board.
• Follow-up on debtors, invoicing of all partner organizations and making sure that all creditors’ bills are settled promptly.
• Directly supervise, mentor and train the Finance team; appraise them and including staff of the outsourced billing service provider to ensure maximum control over internal revenue generation.
• Supervise regular processing and monitoring of payroll, ensure that statutory deductions and returns are prepared and submitted within the set time limits.
• Oversee the preparation of claims for transit services (recoverable, employee claims, and special projects/programs)
• Ensure regular (monthly and quarterly) financial reports are prepared and submitted in a timely manner; compile comprehensive quarterly/annual financial reports and analyses to the key stakeholders (donors, the senior management team and the Board).
• Facilitate the work of the Internal and External Auditors by facilitating regular audit exercises and providing all the relevant information.
• Ensure that national fiscal regulations and International Financial Reporting Standards (IFRS) are adhered to.
• Oversee the coordination of the hospital procurements, the Stores and the Billings committee to ensure value for money and timeliness.
• Actively participate in the management of the hospital as part of the SMT member.
• Ensure that the asset Register is updated all the time.

The Candidate
• A Bachelor’s Degree in Commerce/ Business Administration (Accounting option)
• A professional qualification in accounting preferably ACCA,CIMA,CFA,CPA (U),
• MBA - Accounting/Finance and MSC – Accounting/Finance will be an added advantage
• Have advanced computer Literacy (databases and spread sheets) and basic MS word processor, able to operate other computer accessories such as Printers, photocopier and scanners
• Enthusiastic person of high level finance and information technology exposure and knowledge of Eafya ERP software.
• 5 years’ post certification professional experience in finance and accounting in a reputable organization
• 2 years’ experience in supervision of a finance and accounts team of an NGO/Not-for-Profit.
• Knowledge in grants management


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Candidates who meet the criteria outlined above should submit their applications, resume and academic documents in pdf format with “HCBSU-HOF-HEAD OF FINANCE” as the Email subject via recruitment@hcbsltd.com 



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