Summary
Date Posted: Friday, July 12, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Job Title: Human Resource Administrator
Organization: Sombha Solutions Store
Duty Station: Kampala, Uganda
Reports to: Operations Manager - Enabling Functions
About US:
Sombha Solution Store is a Ugandan-owned technology and communications services provider founded in 2014 and is licensed by Uganda Communications Commission to provider voice and data services in Uganda.
Job Summary: The Human Resource Administrator reports to the Operations Manager - Enabling Functions and is generally responsible for:
• Human resources tasks.
• General administrative tasks.
• Quality, Health, Safety and Environment (QHSE) tasks.
• Reporting tasks.
• Other tasks. .

Key Duties and Responsibilities:
Human Resources (HR) tasks:
• Act as the company primary point of contact for HR.
• Explain and promote established company HR policies and procedures to employees.
• Prepare, update and recommend human resource policies and procedures.
• Provide support and guidance to managers and staff.
• Maintain the organisation structure by updating job requirements and job descriptions for all positions.
• Create forms, templates, and other human resources related documents.
• Schedule and oversee recruitment, orientation, entry and exit interviews.
• Perform employee onboarding, development, needs assessment, and training.
• Enter and update relevant employee information in HR databases; keeping both soft and hard copy files well organized and accessible to management staff.
• Payroll administration.
• Receive, compile and submit all employee monthly full time equivalent (FTE) reports to the finance team. Update the time tracker template as and when needed.
• Prepare and keep up to date the staff annual leave plan.
• Oversee the appropriate approval of requested leaves.
• Ensure planning, monitoring, and appraisal of employees through the performance evaluation process.
• Coach and discipline employees, hear and resolve their grievances and counsel them.
• Prepare and keep up to date the staff training and development calendar.
• Oversee agreed staff training and development programs.
• Manage relationship and liaise with external partners e.g. insurance & medical partners.
• HR legal and regulatory compliance.
• Work with c-level management to establish and update the company wage, salary, benefits and compensations structure and policies.
• Keep the HRM system up to date.
General administrative tasks:
• Ensure that all company operational compliance and regulatory licenses are up to date; managing their renewal where needed.
• Ensure a clean office environment.
• Schedule relevant meetings and appointments; internal and external.
• Create agendas and take meeting notes.
• Make travel arrangements for staff.
• Plan company events.
• With guidance and approval from c-level management, plan the company's philanthropic, community relations and charitable activities.
• Manage office equipment and ensure staff responsibility and care for them.
• Ensure stock of office supplies.
• Manage office filing system and ensure smart and accurate filing of all documents.
Quality, health, safety and environment (QHSE) tasks:
• Act as the company primary point of contact for QHSE.
• Promote good QHSE culture in the company by ensuring staff awareness and compliance to policies and procedures.
• Oversee review, update and maintenance of QHSE policies and procedures.
• Organise and ensure staff attendance of relevant QHSE training programs.
• Perform and assist in audits, compliance reviews, general risk assessments and other safety assessments and ensure recommendations are implemented.
• Ensure that the company’s QHSE conforms to customer, internal, and regulatory/legal requirements.
• Maintain a register of appointed QHSE committee members and support them with Secretarial tasks.
• Manage and maintain the relevant QHSE logs and documentation in a standard database; ensuring that it is well organized and that both soft and hard copies of all documentation are readily available to management.
• Manage relationship and liaise with external QHSE partners.
• Working with other departments to establish and ensure QHSE requirements and compliance.
Reporting tasks:
• Prepare and submit relevant HR reports to the Operations Manager - Enabling Functions as needed.
• Prepare and submit relevant administrative reports to the Operations Manager - Enabling Functions as needed.
• Prepare and submit all relevant QHSE reports to the Operations Manager - Enabling Functions as needed.
• Compile and share any other reports as requested.
Other tasks:
• Ensure business is conducted with high integrity, confidentiality and that behavior aligns with company values.
• Work with support departments to ensure smooth operations.
• Preparation, monitoring and the management of budgets for the section.
• Perform other tasks as assigned.

Desirable:
• Familiarity with CRM and HRM software.
• Previous HR / Administration experience
• Previous HSE experience.
• Excellent telephone communication skills
• Excellent & proven organisational skills.

Qualifications, Skills and Experience:
The ideal candidate should have a degree in Human Resources, Administration or any relevant field.
Two years of work experience.
• Excellent verbal, written and spoken communication skills.
• Confident individual with a proactive attitude.
• Public speaking skills.
• Leadership skills.
• Problem solving skills.
• High level of professionalism and confidentiality.
• Excellent organizational, project and time management skills.
• Demonstrated teamwork and customer focused service skills.
• Excellent presentation, training and interpersonal skills.
• High stress tolerance and problem solving skills.
• Ability to work both independently and in a team-oriented, collaborative environment.
• Computer literate especially with internet access, Microsoft office and G-Suite applications.
• Fluency in English language.

Job Education Requirements: Bachelor’s Degree
Job Experience Requirements: 2 years

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Job application procedure
Candidates should send their Application letters, CV's And Academic docs in one pdf document to ikikome@sombha.com  

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