Summary
Date Posted: Wednesday, August 02 2023, Base Salary: Not Disclosed

JOB DETAILS:
Role Purpose
To develop, advise and implement the full range of Human Resource and Administrative strategies necessary to support effective people management for the Country program. To ensure Human Resource Management and administration contribute to and is aligned to the Country program’s Strategic Goal. Collaborate with Thematic Leads and CMT members to contribute and advise in HR and Administrative concerns in the country program.

Key Responsibilities
Human Resources Management 50%
• Lead on the development and implementation of the HR Country strategy, aligned with the goals of the Oxfam Country Strategic Framework.
• As part of Senior Management Team advise management and contribute to the overall management of the Country program, drawing from your own diagnosis, professional knowledge/experience and knowledge of the business.
• Advise staff on all HR related aspects of the employment
• Monitor the national and local context and labour environment and advising CD and management on ways in which Oxfam can remain relevant, compliant and competitive.
• Liaise with peer agency HR networks as well as Oxfam HR teams at Oxfam in Africa and NOVIB to share knowledge and practices that add value to the HR function and ways to strengthen team management processes and adherence to the new Oxfam behavioural competencies.
• Work with the Reward Shared Service Centre to have an up to date and competitive Reward Package that is in line with the Oxfam Reward Principles
• Regularly conduct and or coordinate office climate assessments and advise management as appropriate through regular staff satisfaction surveys.
• Coordinate staff development processes using the approved “Let’s Talk” tools and incorporate the process in the SuccessFactors system
• Provide technical guidance and support to the programs team during budgeting process in resource mobilization to ensure all Human resource-related costs are fully captured
• Prepare and liaise with the Finance in the management and maintenance of the staff payroll while ensuring salary allocations, statutory deductions and payslips are accurately effected

Administration Management 30%
• Maintaining an efficient and effective staff database, and set up and maintain a legally compliant and workable HR filing and record archiving system
• Over-see and lead the whole recruitment process for the Uganda Office. This includes placing adverts, dealing with responses and correspondence, facilitating the work of the panel in the short listing and interviewing process; administering the tests; where necessary taking part in the interviews; obtaining results of pre-employment vetting checks at Headquarters.
• Ensure all staff are issued with contracts, renewing/revising contracts and ensuring that this is in line with the legal framework for employment in Uganda. Monitor dates relating to probationary periods, contract extensions, transfers, promotions, salary adjustments, fringe benefits
• Oversee the monitoring of all leave uptake and balances for all staff to ensure all are tracked as per Policy with limited annual leave carry-overs by end of the year.
• Oversee the training, orientation, induction of new staff, support all staff managing HR responsibilities and guide line managers in effecting their duties in their various functionalities
• Ensure that all staff have Job Descriptions are on personnel files and are updated as per the requirements to deliver the new Country Strategic Framework’s mandate.
• Ensure employee medical records are up to date and that arrangements are made for any medical treatment that is required for staff and monitor the closure of all Claims from the insurance service provides

HR Policies and Employment Law 10%
• Review, improve and lead on the application of HR policies and business processes for the Country Office, in line with the Executing Affiliate and Oxfam polices, so that they meet both the needs of the organisation and its legal obligations.
• Provide professional guidance to the Country Director and other managers on HR Policies, procedures, systems and employment law
• Ensure staff have knowledge of the Code of Conduct and Organizational Core Values to nurture a desired work culture

People Management 10%
• Manages the life cycle of the direct reports from pre-recruitment to exit, including performance, human resource development, employee welfare, management processes.
• Manages staff fringe benefits including medical insurance, Group Personal Accident/Group Life Assurance, accommodation subsidy
• Responsible for handling people-related grievances to their amicable closure and where necessary, closely liaise with the organization’s Lawyer in dealing with potential legal issues

Qualifications, Technical Skills, Experience & Knowledge
• A minimum of a master’s degree with either a bachelor’s or master’s degree being in Human resources or related field.
• A minimum of at least Eight (8) years’ experience in senior HR management position
• Substantial knowledge of the concepts of national employment law;
• Experience as a HR Business Partner towards management on strategic HR concerns including Change Management and organisational development.
• Able to provide leadership and direction on all HR issues at the same time as balancing the strategic role with the need to deliver effective day-to-day HR services
• Substantial experience in an administrative HR role.
• Good written and verbal communication and advisory skills, accurate, just, analytical.
• Good report writing skills with proven ability to compile HR data and analytics.
• Proficient in coaching, mediating, influencing, facilitation, presentation, communication, analysis, and problem solving.
• Computer skills and software applications (email, word processing, spreadsheets, statistical programs).
• Sensitive and committed to gender equity and diversity.

Key Behavioural Competencies
• Decisiveness We are comfortable to make transparent decisions and to adapt decision making modes to the context and needs.
• Influencing We have the ability to engage with diverse stakeholders in a way that leads to increased impact for the organisation We spot opportunities to influence effectively and where there are no opportunities we have the ability to create them in a respectful and impactful manner.
• Relationship Building We understand the importance of building relationship, within and outside the organization. We have the ability to engage with traditional and non-traditional stakeholders in ways that lead to increased impact for the organisation.
• Listening We are good listeners who can see where deeper levels of thoughts and tacit assumptions differ. Our messages to others are clear, and consider different preferences.
• Self-Awareness We are able to develop a high degree of self-awareness around our own strengths and weaknesses and our impact on others. Our self-awareness enables us to moderate and self-regulate our behaviors to control and channel our impulses for good purposes.
• Enabling We all work to effectively empower and enable others to deliver the organizations goals through creating conditions of success. We passionately invest in others by developing their careers, not only their skills for the job. We provide freedom; demonstrate belief and trust provide appropriate support. We give more freedom and demonstrate belief and trust, underpinned with appropriate support.


Work Hours: 8

Experience in Months: 96

Level of Education: Postgraduate Degree

Job application procedure

Interested applicants?Click here to apply


All Jobs

QUICK ALERT SUBSCRIPTION