Jobs at:
PREFA

Vacancy title:
Human Resource Officer

Deadline of this Job:

not later than Friday 25thNovember 2016

Duty Station:
Kampala, Uganda

Job details:
Protecting Families against HIVIAIDS (PREFA) is an indigenous Non-Governmental Organization (NGO) that was formed to contribute to Uganda's efforts in enhancing access to quality HIV/AIDS prevention, care, treatment, and support services to families with a historical focus on Elimination of Mother to-Child Transmission (eMTCT) of HlV. PREFA has expanded her efforts to improving acceptable and sustainable Sexual Reproductive Health Services and Child Protection Programs. Funding is from Centre for Disease, UKaid, Terre des Home Netherlands (T DH-NL) and Girls‘ Advocacy Alliance (GAA). PREFA is looking for a competent person to fill the following position:

Job title: Human Resource Officer
Report to: Finance and Administration Manager
Duty Station: Head Office

Job Purpose:
The Human Resource Officer will be responsible for coordinating and administering the Human Resource (HR) function for Protecting Families against HIV/Aids (PREFA), formulation and implementation of the PREFA Human Resource policies and plans, development and maintenance of an efficient, effective and productive work force that is motivated and capable of meeting PREFA strategic objectives/ targets.

Essential Duties and Responsibilities
Recruitment and selection
• Proactively liaise with hiring managers in identification of stalling gaps, develop workforce plans and coordinate the recruitment process
• Develop and maintain an orientation guide for the organisation, coordinate orientation of new staff, as well as track and manage the probationary periods for staff.

Policy formulation, dissemination and implementation
• Participate in formulation of HR management policies and facilitate implementation of PREFA Human Resource policies to promote best practice and an organisational culture that supports motivation and retention of staff.
• in coordination with the Senior Management team and supervisors, provide guidance on design of the internal-HR systems: ensure that proper HR procedures and systems are operated and maintained at all project locations
• In liaison with managers and supervisors participate in formulation, and review of staff policies including: updating the HR manual, interpreting and training managers and staff on procedures, policies and guidelines indicated in the HR manual.
• Regularly communicate educate and update staff on HR policies, through memos, emails, staff meetings and or awareness seminars to ensure buy in, uniform understanding and implementation of policies and procedure.

HR Administration
• Maintain an effective Human Resource information system that provides up to date and accurate staff related information for proper decision making and reporting on HR status
• Manage self-employment contracts and contract renewal processes within the set timeline
• Monitor update manage-staff and provide accurate HR information for Management decision making whenever required. This should be done in a mature And responsible manner so as to maintain the confidentially and integrity of personal Information of the PREFA records.
• Prepare and submit reports and other briefs as when required
• Monitor and manage staff leave

Performance Management
• Manage the performance management cycle and associated processes
• Analyse performance goals, annual appraisals and other performance management information/tools and guide the line managers on performance management.
• Provide technical support and build capacity of staff in performance management processes,
• Periodically prepare and provide performance management reports for management decision making and facilitate performance consequence management

Organizational leaning and development
• Develop, monitor and implement organizational leaning and development plans.
• Support Managers and Coordinators to develop and implement the training plans.
• Evaluate impact of trainings and leaning initiatives and implement mechanisms to facilitate transfer of teaming.
• Coordinate and facilitate change management processes.

Staff well- being and engagement
• Plan and implement delivery of staff well—being initiatives and emotional well-being programs, and liaise with relevant stakeholders to ensure that staff concerns are addressed.
• Provide guidance on handling employee grievances and disciplinary procedures, provide counseling and coaching to staff and advise management on disciplinary procedures.

Payroll management and administration
- Assist the finance department in managing payroll for the staff.

Exit management
Advise Management and staff on the staff separation processes and ensure that the staff separation procedure is in place and within the labor laws. '
Coordinate and guide management of staff transitions during programme project phase outs and ensure all applicable policies and procedures are adhered to.

PREFERED SKILLS/ QUALIFICATION
• Bachelor’s degree in Human Resource Management, industrial and organizational Psychology. OR
• Bachelor of Arts Degree in social sciences/ public administration with a postgraduate Diploma in Human Resource Management
• Master’s Degree in the relevant field will be an added advantage
• At least 4 years of working experience in Human Resource practice
• Knowledge of Uganda labor laws is highly preferred
• Excellent skills in problem solving and conflict resolution, crisis management and training facilitation
• Ability to work well within a team and build positive team spirit.
• Highly self-motivated.
• Ability to pay attention to detail and work under pressure in a multi-cultural environment.
• Ability to plan, organize, manage time, and meet deadlines.
• Must be hardworking and able to perform all other tasks and responsibilities assigned for the benefit of PREFA.

Job application procedure
Interested candidates should send a current detailed CV, application letter, copies of testimonials and certificates, and 3 references with telephone and email contacts
Send to
The Executive Director
Protecting Families against HIV/AIDS (PREFA)
Plot 71 Lithuli Avanue Bugolobi, P.O.BOX 25769, Kampala Uganda
Application should reach not later than Friday 25thNovember 2016
Only shortlisted candidates will be contacted.