Summary
Date Posted: Friday, October 27 2023, Base Salary: Not Disclosed

JOB DETAILS:
General Summary
The Human Resource Officer will work closely with the Human Resource Department of Infectious Diseases Institute and the Finance and Operations Manager to coordinate human resource activities for USAID OVC IR Activity and provide immediate and on-site human resources support to the field staff in line with the provisions of the institutional HR manual.

Key Responsibilities
1. Provide guidance and counsel to staff on the project with respect to the IDI human resource policies and procedures and follow up with them to ensure compliance with the policies at all times.
2. Coordinate the recruitment and selection process for interviews taking place on behalf of the project and ensure that interview panellists are informed on time, provided with the necessary interview guides as well as book interview venues
3. Coordinate the orientation and induction process for new staff reporting to the project offices and ensure that all materials required for orientation are in place as well as following up on the respective supervisors to ensure that they have oriented the staff under them.
4. Monitor contracts for Project Staff and follow up with the HR main office to ensure timely renewal of contracts.
5. Collect and compile all monthly payroll updates’ issues and bring them to the attention of the Compensation and Benefits’ specialist to enable timely preparation of the payroll.
6. Respond to payroll queries raised by staff within your means and refer complicated cases to the relevant Managers for resolution.
7. Monitor and track staff time sheet submissions on a monthly basis to ensure compliance to IDI and Funder’s regulations.
8. Monitor and track staff leave utilisation and provide feedback to staff regarding leave utilization on a quarterly basis.
9. Follow up with staff and their supervisors to complete their performance appraisals, track submissions and give feedback to non-compliant officers in line with the IDI performance management policies.
10. Support staff to complete all necessary documentation relating to enrolment on the IDI medical insurance schemes and submit the completed forms to the compensation and benefits specialist for action.
11. Assist staff in the region who get accidents and other occupational related illnesses to receive treatment as well complete the necessary documentation for compensation before forwarding their documentation to the Compensation Benefits Specialist.
12. Provide guidance and counselling services to project staff that are experiencing minor challenges and refer complicated ones to the Employee Relations & Assistance Specialist.
13. File all human resource records of the project in line with the HRMIS policies and procedures and the HRMIS guidelines.
14. Any other duties as may reasonably be assigned from time to time.

Person Specification
• Up-to-date knowledge of current national Human resource policies
• Proven experience as a staff assistant, HR assistant or relevant HR administrative position
• Computer literacy with at least MS Office packages
• Demonstrable experience with either HRIS or HRMS
• Basic knowledge of national labor laws
• Excellent organizational skills
• Strong communication skills



Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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