Summary
Date Posted: Thursday, August 25, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Requisition ID: req30015
Job Title: Human Resource and Administration Assistant
Sector: Human Resources
Employment Category: Regular
Employment Type: Full-Time
Compensation: UGX 0 - 0 Salary
Location: Kampala, Uganda

Job Description
Reporting to the Human Resource and Administration Manager, the Human Resource and Administration Assistant is responsible for providing support for day-to-day administrative requirements, functions and general office management of the IRC Kampala office.

Duties and Responsibilities
Administration
• Support the processing of immigration paperwork for the relevant individuals (work, dependent/pupils permits, visas etc.)
• Assist with maintaining and updating of staff files both manually and electronically
• Raise purchase requests for HR goods and services (utilities, travel, and accommodation)
• Compile staff MTN-CUG telephone numbers and submit to MTN monthly
• Maintain an updated staff telephone contact (CUG) list
• Support the process of ID acquisition for new staff
• Monitor stationary supplies and procurement
• Support workshops and visit programmes
• Maintain the petty cash register and ensure monthly petty cash reconciliation
• Maintain and update the timesheet tracking database for national staff in Urban and file all timesheets appropriately.
Recruitment, On-Boarding and Exit Management
• Support recruitment activities for national employees (job adverts, interviews, contracts, and personnel files).
• Assist in preparing onboarding documents for new employees
• Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the officer in charge
• Read and become knowledgeable of the IRC Admin and HR Policies and Procedures
Staff Welfare
• In liaison with the officer in charge, coordinate the national medical insurance scheme
• Update medical and GPA insurance databases
• Submit and track medical forms for the newly recruited staff
• Provide support to staff, follow up and report any issues staff are facing with the medical service providers.
• Maintain the database for employee leave, employee performance evaluation and staff training

Qualifications
• Bachelor’s degree in Human Resources or any other related course
• At least 2 years' work experience performing similar duties
• Proven skills in administration and human resources management
• Strong organizational, interpersonal skills
• Good administrative skills
• Strong written and oral English communications skills
• Excellent computer skills including MS Word, Excel, PowerPoint and Outlook
• Must be able to work independently while being a strong team player
• Strong skills in collaboration with multi-cultural and diverse teams
• A team builder with excellent people skills; must be culturally sensitive

Please note:
• This position is open only to Ugandan nationals.
• Deadline for receiving applications is September 9th 2022.

Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

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