Summary
Date Posted: Thursday, September 14 2023, Base Salary: Not Disclosed

JOB DETAILS:
SCOPE OF WORK:
Reporting to the HR/Admin Officer Bidibidi, the HR Assistant is responsible for providing support for day-to-day administrative requirements, functions, and general office management of the IRC Bidibidi Office.

RESPONSIBILITIES:
HUMAN RESOURCE
Recruitment
• Assist generally in the human resource activities for the national employees (job adverts, interviews, contracts, and personnel files) for the IRC Bidibidi.
• Maintain a recruitment resource database (CVs).

Staff Contracts
• Draft and track of Staff Contracts/COS with the support of HR/Admin Officer.
• Prepare the IRC staff list monthly in liaison with the HR/Admin Officer for Bidibidi/Yumbe.

Medical Insurance and GPA
• Submit and track medical forms for the newly recruitment staff at Bidibidi Office
• Provide support to staff, follow up and report any issues staff are facing with the medical service providers.

Staff Leave
• Maintain employee’s database for employee leave and R& R, employee performance evaluation and staff training tracking sheets.

Exit Management
• Prepare exit evaluation grid, collate results, and provide copies to relevant managers in liaison with the HR & Admin Officer.

Reporting
• Prepare monthly reports for Bidibidi.
• Maintain the leavers and departure trackers monthly.
• In liaison with the HR and Admin Officer –Bidibidi/Yumbe, prepare monthly payroll information for staff and forward to the Country HR Lead for payroll processing in a timely manner.

Timesheets
• Maintain and update the timesheet tracking database for national staff in Bidibidi/Yumbe and file all timesheets appropriately.

Administration
• Attend to the office telephone, e-mail in a professional manner and ensure timely distribution of mail/messages.
• Ensure mail pouches to other IRC Offices are dispatched in a timely manner.
• Prepare invoices and payment request vouchers for all utilities (electricity bills, water bills, newspapers etc) including telephone bills.
• Under the supervision of HR and Admin officer, prepare monthly cash projections for the Human Resources/Admin Department.
• Support with accommodation booking for guests, track visitors to your field site and prepare payments.
• Maintain employee’s database for employee leave and R& R, employee performance evaluation and staff training tracking sheets.
• Ensures OADF forms/Templates are replenished and updated.
• Assist to monitor staff movement to/from the field, to trainings, etc. and provide weekly updates (Travel calendars) to relevant staffs

Standards For Professional Conduct:
The IRC and IRC workers must adhere to the values and principles outlined in IRC Way - Standards for Professional Conduct. These are Integrity, Service, and Accountability. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Anti

Workplace Harassment, Fiscal Integrity, and Anti-Retaliation.
IRC is an Equal Opportunity Employer and we value diversity at our organization. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, age, marital status, veteran status, disability status or any other characteristic protected by applicable law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request reasonable accommodation.

Deadline for receiving applications is September 27th,2023

Qualifications
• University studies/ Higher education in Human Resources, Business administration or any other related course.
• At least 2 years of experience in similar position.
• Proven skills in administration and human resources management.
• Strong organizational, interpersonal skills.
• Good administrative skills.
• Strong written and oral English communications skills.
• Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook.
• Must be able to work independently while being a strong team player.
• Strong skills in collaboration with multi-cultural and diverse teams.
• A team builder with excellent people skills; must be culturally sensitive.



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
Interested applicants?Click here to apply

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