Summary
Date Posted: Friday, September 02, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Human Resource and Administration Officer

Duties and Responsibilities
Recruitment and On-boarding
• Initiate and coordinate all the recruitment requests and follow through on hiring procedures in line with the policy.
• Prepare and post all job advertisements for all vacant positions in appropriate channels and ensure wide and appropriate distribution, this includes e-filing of application and sending out HR communications.
• Maintain a recruitment resource database (CVs).
• Maintain an organized recruitment resource database and bi-weekly update the recruitment status report and send it to all managers on a weekly basis
• Organize interviews and follow through on hiring procedures in line with the IRC policy
• Liaise with hiring managers and field-based HR/Admin staff to ensure new staff are oriented upon hire in all IRC offices. Includes providing pre-assignment information, orienting employee to the IRC Way in the office
Contract Management
• Preparing and track offer letters and employment contracts.
• Prepare COS (Change of Status) forms as required and draft /track Staff Contracts, termination forms/notifications.
• Ensure internal equity is maintained for staff compensation and benefits and advice programs leads accordingly.
• Ensure staff understands their benefits package and lead an effective administration of the benefits.
• Maintain accurate and up to date personnel records of all employees including orderly archiving.
• Ensure the IRC way violations are captured, reported, and followed through on a monthly basis.
HRIS Support
• Support the management of IRC Uganda’s HRIS system and ensuring that it is accurate and maintained up to date.
• Support the maintenance of all talent acquisition and management processes in Cornerstone and the HRIS as assigned, to ensure 100% data integrity.
• Act as a point of contact for all Cornerstone enquiries
• Capacity building employees, management, and HR Focal points in use of Cornerstone and the HRIS.
• Support Payroll process for national staff, as required.
Performance Management
• Coordinate timely performance appraisals and maintain an updated PME database for all staff in coordination with the other field HR leads
• Ensure that performance evaluations for all staff are conducted on time, and review all evaluations to ensure quality and consistency
• Collate training needs from the PME and ensure that they are captured in the Annual learning and development plan.
Health Insurance Management
• Coordinate the national staff health insurance scheme ensuring timely and accurate reports from the service provider.
• Ensure all staff and eligible dependents are registered on to the medical insurance scheme, monitor staff medical coverage and ensure that the scheme is functioning well.
• Liaise with the health service provider to resolve any issues with the services.
• Follow up on all medical insurance matters for staff including adding and deleting staff to/from the employer’s liability and the medical and hospitalization insurance policy schemes as well as follow up on payments and claims.
Exit Management
• Process and track all termination paperwork for all national and expatriate staff including preparation of termination notice letters in relation to closing grants and restructuring.
• Work closely with supervisors to ensure exit interviews are offered to all staff and data is captured in the online exit survey to ensure a learning and reflective culture in the country program.
• Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
• Develop and maintain reports to update and finalize terminal benefits.
• Perform other duties as needed or requested.

Qualifications
• Bachelor’s degree in Human Resources, or related field.
• 3 years of relevant professional experience in human resources
• Strong knowledge and experience of HRISs, and ideally in supporting others to use HRIS
• Previous experience working with an international NGO in a cross-cultural setting, preferably in the HR sector
• Previous experience in using ProMISe HRMIS is an advantage
• Ability to analyze and interpret numerical data and processes
• Ability to maintain the highest degree of discretion and confidentiality of HR information
• Ability to use judgement to determine when to deal with a query to conclusion or when to pass to another member of the team
• Organized and methodical and with good attention to detail
• Willingness and ability to work within a multi-site, international organization
• Customer focused with good interpersonal skills
• Ability to work on own initiative with limited supervision
• Ability to deal with ambiguity and work towards a resolution
• Excellent written and verbal communication skills
• Excellent Microsoft Office packages - Word, Excel, and Outlook.
• Able to coach and support others.


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

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