Summary
Date Posted: Monday, October 10, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Summary:
The Human Resource and Administration Officer is responsible for ensuring that the day to-day HR and Administration activities are performed in accordance with YAU policies, procedures and
HR best practices.
The position reports to the HR / Admin Manager and works closely with the Finance and operations
advisor to ensure effective and efficient HR and admin services are provided to support staff and
program activities.

Key Duties and Responsibilities:
• Under the guidance of the HR / Admin Manager, participate in the recruitment process for local
recruitments as required and ensure HR recruitment policies and procedures are consistently
followed.
• In coordination with the HR Manager and sector heads ensure all new staff have been properly
oriented and proper documentation done.
• Act as focal point to receive staff concerns about their compensation and benefits and respond
to queries in regard to salary, benefits and others.
• Facilitate and providee guidance for resolving minor employee relations issues at all times across
the 12 districts.
• Support with performance management and ensure targets for every staff are set, reviews of the
targets done and the appraisal conducted on a timely basis and all this documentation filed.
• Maintain accurate and up to date personnel records of all employees including orderly archiving.
• Support in the organizing of staff team building events in coordination with the HR manager
• Administration
• Ensure staff timesheets are provided on time for timely processing of their salaries.
• Ensure staff are taking their leave in accordance to the YAU policy on leave and maintain proper
documentation of the leave records.
• Ensure offices are cleaned on a regular basis and supplies available for staff across all the 12
district offices.
• reporting
• Submit regularly as required, information to HR / Admin Manager for HR Metrics preparation
• Update and submit regularly staff leave tracking
• submit all recruitment reports for all recruitments done in the OVCNWA.
• Maintain proper records for all correspondences
• Perform other relevant duties as assigned (of a similar nature or related and in the interest of
the organization)
Exit Management
• Work closely with supervisors to ensure exit interviews are offered to all staff and data is
documented, and shared with management.
• Ensure that staff are removed from the Health Insurance scheme and GPA schemes accordingly
• Develop and maintain reports to update and finalize terminal benefits
• Perform other duties as needed or requested by the HR / Admin Manager.

Qualifications, Skills and Experience:
• a Bachelor’s degree in Humanities or Business Administration or Post graduate training in
Human Resource Management is an added advantage.
• Three years of relevant professional experience in human resources management
• Extensive knowledge and experience of managing a payroll, preferably
• Previous experience working with an international /local NGOs in a cross-cultural setting,
preferably in the HR or Administration sector.

Functional knowledge, skills and ability:
• Remains productive when under pressure.
• Works collaboratively with team members to achieve results.
• Relates and works well with people of different cultures, gender and backgrounds.
• Flexibility and prepared to work additional hours
• flexibility to continuously re-prioritize
• Ability to multi-task. Ability to create a welcoming and comfortable environment for all staff
members
• Ability to work both independently and as part of a team;
• Able to respond rapidly to changing environments, yet remain productive and focused;
• Excellent written and verbal communication skills
• Excellent Microsoft Office packages – Word, Excel, and Outlook.
• Ability to maintain the highest degree of discretion and confidentiality of HR information


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
All interested candidates should send their application letters (a page) and resumes (Max, 3pages) in a
SINGLE PDF DOCUMENT to careers@youthaliveuganda.org  No academic papers required at this
stage.
Subject of the email should contain; Job title, name of candidate and duty station
Note: Hand-delivered applications will not be considered.

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