Summary
Date Posted: Monday, September 04 2023, Base Salary: Not Disclosed

JOB DETAILS:

Main Purpose of the Job:
To maintain and provide support for various HR employee programs by coordinating, monitoring and implementation of Human Resource plans and policies.

Key Outputs
• Human Resource Planning for the department ensured
• Recruitment process monitored and managed
• Human Resource Management related issues attended to
• Performance Management process managed and effectively monitored
• Capacity Development ensured
• Separation process implemented as per the guidelines

Key Duties and Responsibilities
• Identify gaps within the current HR systems and benchmark with other HR practitioners to maintain operational HR systems that are relevant in the organization.
• Oversee human resource planning to ensure optimum staff levels for all TAF (AIC) units and prepare periodic manpower statistics for management information.
• Monitor the staffing situation throughout TAF (AIC) by reviewing staff levels, identify staff gaps,
• Compile data on vacancies and other inadequacies.
• Participate in the TAF (AIC) recruitment process, write and review interview reports before they are forwarded for necessary approvals
• Implement and monitor staff recruitment and deployment
• Coordinate the staff induction process and monitor all staff on probation to ensure that they are confirmed in service
• Prepare a pre and post evaluation summary of all new employees to check understanding of the policy provisions
• Make arrangements for the implementation of decisions on confirmation and promotion of staff
• Implement strategies for increasing staff motivation including bonuses and general entitlements in line with the approved human resource manual
• Provide employee counselling and effectively manage staff employee relations
• Draft and periodically review Human Resource forms and maintain updated Human Resource Management Systems
• Verify timesheets and ensure that they are in line with the donor allocations
• Manage and analyze the staff Attendance System at HQ and provide periodic updates
• Monitor expiry of staff contracts and make arrangements to keep them valid
• Take lead in coordinating staff team building events
• Create a conducive working environment for staff in line with the occupational health and safety guidelines
• Develop performance management systems/ tools that are applicable to TAF (AIC) and for each job in consultation with job holders
• Train and sensitize staff in the use of the performance management systems and tools
• Develop guidelines for performance management and enforce the performance management guidelines to ensure compliance
• Develop rewards and punishments for compliance & non-compliance systems in relation to PM
• Oversee staff development to ensure competent staff at all levels
• Conduct a needs assessment to Identify performance skills gaps
• Maintain an updated skills inventory and ensure that staff trainings are budgeted for
• Liaise with the supervisor to conduct an in-house training and follow up on training reports for TAF (AIC) sponsored trainings
• Provide career guidance and planning to develop a staff training and development plan
• Manage the staff exit process in line with TAF (AIC)’s separation guidelines and conduct post exit counselling to TAF (AIC) staff
• Follow up and ensure that exiting staff have fully cleared with TAF (AIC) to have their benefits processed

PERSON SPECIFICATION: Human Resources Manager
• Minimum Academic Qualifications: Master’s Degree in Management studies HR option, Business Administration HR option, Organizational Psychology.

Additional Training
• Training in Management and Administration
• Training of Trainers

Required Experience and Skills
• 4 years in the provision of human resource services.
• Records Management skills
• Knowledge in Uganda Labour Laws.

Key Skills
• Organizational skills
• Muiti-tasking skills
• Computer skills
• Communication skills
• Report writing skills
• Counselling skills
• Negotiation skills
• Conflict management skills
• Problem solving skills
• Change management skills



Job Experience: No Requirements

Work Hours: 8

Experience in Months:

Level of Education: Postgraduate Degree

Job application procedure

Send your soft copy application via email to: recruitment@aicug.org  stating your salary expectation and start date.
Combine all your application documents i.e, cover letter, CV & certified copies of academic documents into one PDF document.
Deadline for application is 15th September, 2023, 5:00pm.
Only shortlisted candidates will be contacted for interview.
Only online applications submitted via email will be accepted. Consider your application unsuccessful if not contacted within five (5) weeks after the closing date of the advert.
AIC is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.


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