About us:
The USAID Local Partner Health Service Project East & Central (LPHS-EC) is a project of Makerere Joint AIDS Program (MJAP) funded by USAID. MJAP’s Mission is to build partnerships and strengthen Health Systems to optimally respond to HIV/AIDS, TB and other diseases of public health importance in Africa. MJAP has Integrity, Excellence, Team Spirit, Compassion, and Respect as Core Values. Our Vision is Universal and equitable access to quality health care for healthier populations. At MJAP, we believe that our performance is directly influenced by the set of values and principles by which we live and carry out our daily work. All employment is conditioned upon the successful completion of all applicable background checks, including criminal record checks where possible. MJAP is looking for competent, passionate, and committed individuals to fill the following positions:

Finance and Operations Manager
Reporting to: Director Financial Management and Operations.
Supervises: Senior Finance Officers
Location: Jinja Office

Job Summary: Under the supervision of the Director, Finance and Operations; provide technical oversight to the financial and project operations; ensure financial effective management by providing accounting, administrative, financial management and logistical support to ensure smooth operation and implementation of project activities.

Roles and responsibilities
• In conjunction with the Director, Finance and Operations support the planning and budgeting process and consolidate the work plans and budgets; and monitor budget utilization in line with approved activities and USAID guidelines.
• Review all approved payments for the project’s local vendors, contractors and consultants for goods and services received, in accordance with MJAP Finance Manual and the USAID regulations.
• Provide Technical Assistance to review sub grantees’ budgets and work plans for the effective and efficient utilization and compliance with MJAP and funder/partners guidelines.
• Maintain the project’s current standing with all mandated tax and registrations, including submission of payments and required reports.
• Manage cash flow, and authorization for payment of local costs and reconcile the project’s bank accounts and field advance accounts each month.
• Verify and document all project financial transactions in the approved MJAP Accounting System and submit timely reports each month. 7. Review all paid invoices, verifying agreement with supporting documentation, including price quotes, purchase orders and shipping receipts.
• Implement internal systems for obtaining purchase approvals and use of assets and ensure the adequate application of internal controls.
• Ensure that established policies and procedures on finance are understood by staff, implemented, and regularly reviewed.
• Coordinate and support operational units of Administration, Accounting, HR, IT, and procurement; supervise and appraise staff under his/her docket.
• Prepare for draft TB, GL, SEFA and Phoenix reports for External and Internal auditing of the project funds.
• Coordinate program implementation, including effective provision of administrative and logistic support to district, health facility, community based and other field activities.
• Work closely with the Procurement Specialist to ensure that all suppliers/vendors are paid on time and in accordance with the USAID and Internal MJAP rules & regulations.
• Manage submission and reporting of WHT, PAYE and NSSF on a timely manner.
• Any other duties as may be assigned by the supervisor.

Qualifications, job requirements and Competencies
• Bachelor’s degree in Accounting, Finance or Commerce (Accounting)
• Master’s Degree in Business Administration, Financial management (Accounting)
• Professional qualification such as: ACCA, CMA, CPA or MCIPS) with membership to a professional body.
• Over 10 years’ experience in managing funder/partners funds, preferably with large and complex grants and knowledge of CDC USG contract and grant compliance requirements.
• Proven expertise in finance, accounting and auditing, including automated financial systems.
• Specific experience in managing CDC/USG agreements and the financial reporting requirements; and sub-grants management protocols.
• Applied knowledge in budget development, project management, contracts management, financial management, grants management and procurement.
• Ability to submit timely financial reports per the required financial procedures and CDC/USG requirements.
• Ability to manage funds, logistics and human resources in accordance with CDC /USG guidelines.
• Demonstrated strong management, coordination, teamwork, and planning skills.

Finance Officer (2 positions)
Reports to: Senior Finance Officer
Supervises: Finance and Administration Assistant
Location: Jinja office

Job Purpose: As part of the finance team, the Finance Officer is responsible for assisting in implementing the overall accounting and financial control systems for the project. S/he is also responsible for using adequate and appropriate internal controls to meet generally recognized accounting standards.

Specific duties and responsibilities:
• Support in the preparation/ development of field monthly financial reports which includes QB postings, bank reconciliations, journal entries preparation, personal advances, balance reports, grand summary sheets, supporting payment vouchers, petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable, allowable, and allocable), and MJAP policies and procedures
• Support preparation of monthly Bank Reconciliation Statements.
• Ensure that all project-related transactions are conducted, processed, and recorded as per MJAP Sun system Chart of Accounts.
• Timely preparation and processing of payments by ensuring that all payments are reasonable, allowable, allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
• Review Mobile Money request forms against Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget, and all related support documentation from the project implementing teams and tabulate the same using Microsoft office applications (Excel, Word, & PowerPoint)
• Initiate dully supported and allowable payments into online banking platforms this includes Vendor payments and mobile money payments.
• Ensure that internal controls pertaining online Banking & Mobile Money payments are tightened to mitigate risks.
• As part of the finance team, ensure that MJAP financial management policies and procedures and USAID regulations are strictly adhered to. This includes ensuring that all USG circulars, USAID Uganda Mission policy directives and various checklists circulated are implemented.
• Manage petty cash fund by reviewing (for accuracy and allowability) and processed on time.
• Work closely with the Senior Finance Officer to address all field report review comments from home office including providing feedback for missing and queried vouchers and outstanding information following review of payment documentation.
• Assist in Preparation of monthly cash projections for submission to home office under the direction of the Finance and Administration Director. This also includes Biweekly cash projections.
• Support review of financial reports and documentation from sub grantees as needed, under the direction of Finance and Administration Director
• Work closely with the Grants department to ensure that sub grantee accountabilities and reconciliations are properly documented and journalized in QBs.
• Work as part of the finance team to ensure that all project financial and accounting tasks are accomplished accurately and in a timely manner.
• Maintain close coordination with project staff on financial matters and advise them, as appropriate, on matters requiring their attention.
• As part of the Finance team, you will be required to participate in end month report preparation.
• Assist in periodic inventory/ asset and stores audit and advice the Finance and Administration Director accordingly.
• Ensure that supplies requisitions are raised on time so that the office operations are not interrupted.
• Work closely with the District Leadership to ensure that shared utility bills are paid on time.
• Perform any other task assigned by supervisor, DFMO and or Chief of Party.

Minimum Qualifications
• Bachelor’s Degree in Business, Accounting, Management, or another relevant field. With additional minimum Level 2 ACCA or CPA qualification.
• Knowledge and experience using Sun Systems, Navision and Quick Books Accounting Software will be an added advantage.
• Previous experience with online banking platforms especially BEYONIC is an added advantage.
• At least three (3) years of experience in the financial management.
• Experience working with USAID-funded projects, and with Mobile Money payments modules is a strong advantage.
• Excellent writing, computer, management, and organizational skills.
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy.
• Ability to work use various Microsoft office applications.
• High level of integrity
• Excellent Teamwork and interpersonal skills

Monitoring and Evaluation Officer (1 position)
Supervises: District Data Officers
Reporting to: Monitoring, Evaluation and Learning Manager.
Location: Any of the cluster offices

Job Purpose: The M&E officer will work closely with the M&E team to implement and supervise the M&E activities at cluster level. He/she will also be responsible for analysing of different data in relation to the project activities.

Specific duties and Responsibilities:
• Work with the Manager MEL to implement robust M&E systems, identify and monitor key program activities to document results and attribution.
• Oversee the collection, analysis, and reporting of cluster data to inform programing at cluster level.
• Conduct data verification and quality control & improvement activities at health facilities to ensure quality DHIS2, HIBRID, PIRS, ODK (includes HIBRID-DHIS2 synchronization), and other data is collected.
• Conduct routine cluster led data quality assessments.
• Working with the cluster M&E teams (District data officers, data clerks) to determine technical and logistical needs for strengthening the cluster’s M&E system.
• Track monitoring indicators of all health component activities and periodically provide data to the cluster project team (includes ensuring data use at health facilities and project office).
• Establish and maintain a system to track availability of HMIS tools, patient files, and logistics for proper storage of patient records and share with the Manager MEL.
• Build capacity of cluster project teams to understand project AMELP indicators, including PEPFAR indicators as well disseminate and explain project targets within the cluster teams.
• Provide M&E technical guidance to cluster teams on M&E aspects relating to project program areas.
• Work with M&E staff of partners to strengthen community M&E systems in the cluster through ensuring availability of data collection tools, equipping district community teams with data collection skills and reporting in time to submit in DHIS2.
• Support the District HMIS teams to ensure that relevant HMIS reports, HRIS reports (aggregated data) are entered into the DHIS2 &HRIS (pre-designed electronic system by MoH).
• Ensure HIBRID (PEPFAR indicator data) data is entered timely in HIBRID and PIRS system, as well as additional project data entered in project data management platforms (ODK, SURGE data)
• Ensure supported health facilities have appropriate records storage mechanisms (Cabinets, files etc.), and functional Uganda EMR.
• Provide periodic and adhoc data as requested by Senior M&E personnel (Includes data calls)
• Mentor and coach District HMIS teams (both facility-based & District based) on appropriate use of HMIS data collection tools for data recording.
• Support the District Biostatistician & Health information assistants to design patient and data flow charts for the health centers as a standard guide to service providers and data users.
• Ensure SOPs, and related M&E data aggregation Job aides are disseminated and used in the cluster.
• Work with the District HMIS team to provide at least one monthly feedback to the HCs on the reporting status in the supported districts (including Cluster district teams).
• Ensure that copies of Districts HMIS reports (data) and relevant donor driven quantitative data relevant to MJAP (at cluster) interventions are accessible to project teams and other stakeholders at MJAP.
• Participate in the planning for dissemination and lessons learned and present results of program achievements and outputs in written reports and at conferences and meetings.
• Ensure coordination between District Biostatistician and Cluster teams to ensure smooth implementation of HMIS functions in the cluster.
• Develop periodic HMIS technical support work plans and activity reports for the allocated districts and submit to the insert new supervisor and RPM.
• Provide analysis for the different technical areas assigned to and share with the supervisor and technical advisor.

Team Management responsibilities:
• Supervise and appraise assigned staff to deliver required results.
• Build capacity and support data officers and data clerks to ensure they are equipped to support the health facilities of allocation.
• Support District Data officers to raise requests, review and forward to the target officer. • Coordinate with key District and cluster stakeholders including districts, M&E team and other key M&E stakeholders in the cluster.
• Contribute to the development of cluster annual work plans, reports, and other deliverables to Jinja Office.

Minimum Qualifications, job requirements and Competencies
• Bachelor’s Degree in Statistics, Quantitative Economics, and Computer Science.
• Post-graduate diploma in Monitoring and Evaluation is desirable.
• At least 3 years of relevant professional experience in leading M&E processes, including routine health and survey data management and survey activities for complex health systems strengthening and/or service delivery programs.
• At least 2 years’ experience with providing HMIS support in a Health Systems Strengthening approach, in HIV/AIDS, maternal, newborn and child health is desirable.
• Knowledge of GIS tools for Health service mapping
• Knowledge of use of Ms Excel, SPSS, STATA, GIS, ODK
• Demonstrated expertise in both quantitative and qualitative research methods (including visual analysis using maps)
• Excellent organizational, analytical, and problem-solving skills and oral and written communication skills in English.
• Previous experience working on US government programs will be considered an asset
• Experience with USAID, PEPFAR and or other donor projects.
• Experience collaborating and developing partnerships with Ministries of Health/National Programs, District Local Governments, donors, NGOs, and/or other stakeholders on HIV/TB initiatives in alignment with national strategic plans.
• Experience in managing quality improvement interventions and technical/institutional capacity building programs.

Finance and Administrative Assistant (1 position)
Reporting to: Finance Officer
Location: Jinja Office

Job Summary: Working closely with Finance Officer, the Finance and Administrative Assistant will support in implementing the overall accounting, reporting, processing payments and financial control systems for the project.

Roles and responsibilities
• Support in the preparation/ development of field monthly financial reports which includes sun systems postings bank reconciliations journal entries preparation personal advances balance reports grand summary sheets supporting payment vouchers petty cash journal and summarized expenditure etc. Ensure expenses are in accordance with U.S. government regulations (expenses are reasonable allowable and allocable)
• Timely preparation and processing of payments by ensuring that all payments are reasonable allowable allocable to the project. This includes liaising with procurement to ensure that all payments are adequately supported.
• Review of Mobile Money payments against Mobile Money Registration forms, Participant registrations / attendance forms, Approved Activity Request (AAR), Travel Activity Budget and all related support documentation from the project implementing teams. Supporting the finance team in jinja in proper filing, scanning of documents both in hard and soft copy while managing filing system for record and control of key documents.
• The finance and administration assistant will be responsible for receiving, reviewing all the staff claims and accountability before they are submitted to the senior finance officer for approval.
• Ensures that any cases of fraud, deceit, scams, financial discrepancies, or errors are promptly reported and dealt with accordingly.
• Provide logistical support and back-up in the planning of meetings and workshops in and around jinja district.
• Review of all invoices from the procurement department to ensure they are complete and well supported before they are submitted to the senior finance officer or the finance manager for further processing.
• The Finance and administrative assistant will be responsible for ensuring all the activity request from the different program teams are fully coded and accurate before they are submitted to the senior finance officer or the finance manager for approval.
• The person will work closely with the administrative assistant to ensure that support staff and team such as cleaners and Security guards are working well to achieve the desired target.
• Perform work-related errands as requested and assigned by the supervisor.

Qualifications, job requirements and Competencies
• A Bachelor’s degree in B.COM, Accounting & Finance, Business Administration, or its equivalent
• Level II qualification in professional course (CPA, ACCA or CIPS) is an added advantage.
• A minimum of 2 years’ experience in office management and administration
• Knowledge of Sun Systems, Navision or Quick Books Accounting software will be an added advantage.
• Knowledge of logistical operations is an added advantage.
• Previous experience with online banking platforms especially BEYONIC is an added advantage.
• Excellent customer care and public relations.
• Excellent customer care and interpersonal relations
• Ability to work within a team environment.
• Computer skills including MS Office or equivalent and use of internet or email.
• Excellent skills in work management and prioritizing, verbal and written communication, problem-solving ability, paying attention to detail, accuracy, flexibility, reliability, and teamwork.
• Flexibility to work long hours to that suit program needs.

 Locum Program & Finance Assistant (2 positions)
Reports To: Finance Officer
Location: Any of the cluster offices

Role Definition: Support in the preparation of timely financial reports, implementation of a strong internal control system as well as ensuring compliance with USAID and MJAP regulations.

Roles and Responsibilities:
• Work closely with the finance officers in preparing monthly financial reports for timely submission to home office. This includes but not limited to QB posting, preparing monthly bank reconciliations, cash reconciliations, staff advances reconciliations etc.
• Verify payment documentation for adequacy and completeness before posting to QB.
• Manage petty cash accounts, including ensuring the maintenance of an appropriate level of petty cash in safe deposit if any.
• Process per diems and other travel advances for project related work.
• Together with the finance team, ensure that all costs in the project adhere to USAID/MJAP regulations, and are allowable, reasonable, and allocable.
• Assist Finance Officer in addressing all monthly field report review comments from home office including providing feedback for missing vouchers and outstanding information following review of payment documentation.
• Assist Finance Officer in preparation of monthly cash projections for submission to home office.
• Receive & prepare journals to reconcile staff advances / accountabilities before being reviewed by Finance Officer and the Finance and Operations Director.
• Preparation and continuous update of the vendor tracker as per guidelines/ requirements by Contracts department.
• Assist in the update of the Excel cash book to enable timely preparation and submission of weekly cash balance to home office.
• Ensure all financial documents, journals and payment vouchers are filed in a timely manner.
• Preparation of monthly payment vouchers and accountability journals for shipment to home office as per policy.
• Assist with the maintenance of a proper filing system for all financial reports, field wire requests, bank reconciliations; field accounts review certifications and other finance documentation.
• Assist Finance Officers in ensuring that sub grantee accountabilities and reconciliations are properly documented and journalized in sun system.
• Receipt of hotel invoices from the admin department and timely reconciliation of the same with the introductory letters issued to staff and their respective accountabilities before payment is affected.
• Work closely with the program team to ensure that all the necessary support documentation and information is obtained for direct payment of various MOH officers, Local Government Officers, Stakeholders and Teams we work with in the field.
• Liaise with the operations department to ensure timely receipt, reconciliation and payment of telephone, internet, and modem bills.
• Liaise with the operations department to ensure receipt of invoices and necessary support documentation for timely payment of vendors.
• Assist the Finance Officer in gathering information and documentation required in preparing foreign tax reports (VAT).
• Assist the finance officer in carrying out regular physical verification of project inventory and or/ assets.
• Together with the finance officer, perform regular audit reviews of the project operational functions including stores, transport, assets, security, safety, and related functions; to ensure compliance with MJAP and USAID regulations.
• Prepare and maintain a tracking log of all documents received in and released from finance department.
• Initiate transactions in Beyonic for participants and staff advances/perdiem and facilitation.
• Any other duties as may be assigned form time to time by your supervisors

Minimum Qualifications
• Degree in accounting or comparable certifications/qualifications.
• Level II of CPA or ACCA will an added advantage
• Knowledge of Sun Systems, Navision or Quick Books Accounting software will be an added advantage.
• At least 3 years’ experience in accounting and general financial management.
• Excellent written and oral communication and interpersonal skills.
• Proficiency with Microsoft Office products (Word, Excel, Outlook)
• At least two years’ experience with sun system or QuickBooks is preferred.
• Attention to detail, ability to prioritize and manage multiple tasks.

Locum IT Assistant
Reports to: IT Officer Location: Jinja Office

Job Summary: The Locum IT Assistant will Provide day-to-day ICT Support that includes logging incidents and responding to user calls and email requests, providing ICT technical support to users, and maintaining and troubleshooting ICT systems and infrastructure.

Roles and Responsibilities
• Set up, maintain and troubleshoot Computers, Networks, Printers, and peripherals.
• Install and update approved Software for users/staff as required
• Provide support to all staff by answering phones, and logging and assigning tickets for timely resolution
• Resolve logged issues such as password resets, user unlocks and other level 1 support requirements
• Support the maintenance of hardware, software, and other systems
• Assist with troubleshooting issues and provide technical support
• Carry out periodic maintenance of ICT equipment.
• Maintaining an up-to-date and consolidated database of all program computers and peripherals.
• Support the development and enhancement of software applications.
• Implementing backup solutions for program data and information.
• Liaise with internet service providers in maintaining constant availability of internet services.
• Perform any other work for MJAP that may be assigned from time to time.

Qualifications, job requirements and competencies
• Minimum of a Diploma in Computer Science, Information technology or related field
• Certification in professional ICT courses such as CCNA/P and MSCA are an added advantage
• Knowledge of programming languages and the software development life-cycle is an advantage
• Familiarity with ICT Operations in a clinical environment is an added advantage

Relevant Experience
• 1 Years

 Locum drivers (3 positions)
Reports to: Senior Administration Officer
Location: Any of LPHS-EC supported district.

Job summary: The Locum Drivers will provide transport and logistics services to staff, project and maintenance of MJAP Vehicles in line with the Administrative Guidelines, rules and regulations.

Duties and Responsibilities:
• Maintaining vehicles in road worthy condition and fuel them whenever necessary and report major mechanical faults and accidents that require management action in line with vehicle maintenance and accident policies.
• Transport staff and authorized person(s) to a required destination and deliver mails or goods to the specified destinations according to organization requirements.
• Transport and deliver suppliers and equipment from various locations.
• Help mobilise/collect required paperwork to and from district for further reviews.
• Maintain and update trip movement records (e.g. log books, fuel cards, etc.) and account for funds spent on driving operations in line with the standard accounting procedures and reporting requirements.
• Maintain the cleanliness of the vehicle and the image of MJAP to the public in line with the organizational requirements and the Uganda road safety guidelines.
• Prepare monthly vehicle and fuel reconciliation reports of the allocated vehicle.
• Obey traffic rules and road signs, negotiate, liaise, and coordinate with local authorities to facilitate smooth running of vehicle. Any fines imposed for disobeying traffic rules will be paid by the driver.
• Assist in identifying and carrying out minor motor vehicle repairs.
• Support and work with project teams while conducting meetings and workshops.

Qualifications, job requirements and competencies.
• Minimum of O - level certificate.
• A valid driving permit with classes CM, CH, DL & DM.
• Knowledge of first aid.
• Knowledge of fleet and logistics management will be an added advantage.
• Training in Vehicle Mechanics & Maintenance with a Certificate in Defensive driving.
• 5 years’ working experience preferably with donor funded programs preferably USAID/CDC funded projects.
• Proven experience in fleet management.
• Computer knowledge in MS Office Knowledge of both fluent and spoken English is essential.

Application procedure
• Interested and qualified candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: ; recruitment@mjap.mak.ac.ug addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP), not later than 17th March 2023 at 5:00pm.