Summary
Date Posted: Friday, June 23, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
JOB SUMMARY
Provision of administrative support to the Board in the governance-related functions, including but not limited to assistance in minute taking; the timely flow of information between the Board, its Committees and Management; tracking and compiling reports on the implementation of the Shareholders/Board’s decisions; maintenance of Company information of a propriety and confidential nature; preparation of the Company’s governance-related report submissions in close collaboration of the designated leads for the respective business units, and lodgment of the Company’s statutory filings.

KEY RESULT AREAS
• Implement the Board governance obligations, including but not limited to their translation into actionable policies, procedures, and processes; their regular revision and validation as against prevailing laws and regulations.
• Assist in the provision of administrative support to the Board/Board Committees/Shareholders, including verification and constitution of meeting packs, minute taking, tracking the implementation of decisions, and compiling action reports to the Board.
• Prepare quarterly, bi-annual, and annual performance reports for the Board following the Board Calendar and the prevailing laws.
• Maintain the Company’s statutory registers in line with the prevailing laws and regulations and/or the Company’s obligations register.
• Maintain an updated registry of Board records following international best practices for records and archives management and the relevant internal policies.
• Analyze the extent of the Company’s integration of corporate governance principles in the policies, processes, and procedures with a view to identifying the extent of breaches and recommending possible corrective actions.
• Liaise with auditors during governance audits and other scheduled audits sanctioned by the Board of Directors or the Company’s Stakeholders.
• Assist in the continuous identification, measurement, and management of the Company’s governance risks.
• Assist in budgeting, implementation, and accountability for resources allocated to the Board Administration section of the Governance, Ethics & Compliance Department.
• Mentor and coach staff within the Board Administration section of the Department.

THE PERSON SPECIFICATIONS
• A bachelor’s degree with honours in either Law, Finance, Accounting, or other related field from a recognised Institution.
• Valid Practising Certificate in case of academic qualification in law.
• Governance professional certification such as ICSA or any other related professional certification.
• At least two (2) years’ experience in provision of administrative support to the Board and managing board affairs.
• Familiarity with Board Administration practice is an added advantage
• Proven good interpersonal skills
• Highly motivated, innovative, and committed team player
• Tolerant and able to withstand stress and work long hours outside official working hours.

TERMS OF EMPLOYMENT AND REMUNERATION
The holder of this position will be offered a contract subject to the Ministry of Public Service Guidelines on the rationalization Exercise of Government Institutions.




Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

If your qualifications and experience match the requirements for any of the roles, please complete and submit your application via the following link: Application Form for UETCL Staff Recruitment. All applications must be submitted via the online application form at the link above.

Closing date for receipt of applications will be July 7, 2023.
All applications will be selected on merit and only shortlisted candidates will be invited for interviews. For any questions regarding the application process please contact the Executive Selection Division (ESD), KPMG on +256 312 170080 or +256 312 170081 or via ug-fmesd@kpmg.com. 
 

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