JOB DETAILS:

About MSI Reproductive Choices
For over 20 years, Marie Stopes has been working in Uganda to provide voluntary contraceptive services to thousands of men and women country-wide. Marie stoeps remains the largest, most specialised non-government Family Planning and reproductive health organisation working in every district of Uganda to provide high-quality FP/SRH services and contributing over 50% of Uganda’s Couple Year of Protection from the provision of modern contraceptives.
MSUG seeks seasoned Project Managers(2) to oversee performance and delivery across a growing portfolio of projects implemented countrywide. The role will be based at the MSUG head offices, in Kampala.
At MSUG, our teams, provide high-quality, safe services to women and men, when and where they need them. MSUG is committed to ensuring diversity, and equality for all and expects all staff and post-holders to share our values and commitments.

The Department/Team
The Grants Department develops and stewards MSUG’s relationships with its donors, ensuring effective oversight of donor funds, building, and maintaining excellent relationships with funders, driving programmatic excellence in line with strategic priorities, donor deliverables and supporting across all service delivery and support functions to meet donor priorities. The grants team is responsible for overseeing the technical design and execution of projects, safeguarding and advancing MSUG relationships with the donor and implementing partners. This is achieved through providing leadership and guidance across the organisation to ensure policy, systems and capacities are responsive to donor priorities and investments with a focus on provision of high-quality sexual and reproductive health services.

The role
The Project Manager will be responsible for managing a project portfolio from a single major donor or small aggregated donors across MSUG’s service delivery and implementation footprint. Working closely with the respective channel leads, Clinical quality, and technical support teams (finance, procurement and logistics, admin, Data and RME team), the Projects Manager will lead the project management of designated sub-projects within the overall Grants Directorate ensuring timely and rapid project set-up, monitoring, supporting efficient implementation, and ensuring that donor priorities are reflected in programming. The Project Manager will play a critical role in donor relationship management including effective and timely reporting and serve as a ‘donor champion’ for the designated grants.

This is an exciting role bridging finance and implementation teams. The role requires excellent financial analysis skills, strong communication and facilitation skills, analytical and problem-solving skills, excellent ability to work across teams to deliver results, and great attention to detail.
The post holder must demonstrate a high level of technical and programmatic expertise in the field of sexual and reproductive health and rights (SRHR), experience in project management and in-country experience working with major/large donors.

Key Responsibilities
Manage and Support key projects funded by large donors or aggregated donors.
1. Drive forward key donor priority areas to fit within the MSUG strategy through effective cross-team facilitation and liaison with programmes and support teams.
2. Monitors, analyzes and drives progress against deliverables and major activities: Develop or adapt systems for tracking progress against deliverables and major activities within their project portfolio and develop project-specific action plans to drive acceleration and turnaround performance. Develop an Early Warning System for tracking project performance including (but not limited to0 a monthly performance dashboard of the project’s technical and financial Key performance metrics and logframe indicators. Will proactively identify key project implementation risks early, manage by coordinating with relevant teams to develop solutions, follow up on progress, and if necessary, escalate to the Head of Grants and work with him/her to update the donor.
3. Provide guidance on financial management and spending strategy: Oversee respective projects spend and guide implementing teams on project financial management, approve spend to align with donor priorities, ensuring compliance with local policy, and that spend and programmatic deliverables are aligned. Critical oversight that donor funds are efficiently utilized and spent on allowable costs.
4. Support monthly finance reviews of spend against budgets: coordinate with the finance team and respective project accountants to review expenditure postings, ensure correct charging of financial expenditure and strategic reallocation of funds.
5. Ensure compliance: Be familiar with relevant donor rules and requirements, as well as MSUG policies and procedures and ensure project implementation is compliant through clear communication to field implementation and support teams. Manage projects in compliance with MSI’s Project Cycle Management manual.
6. Donor engagement: Represent MSUG with the donor and other potential donors as required; support in preparation for donor calls, pitches for follow-on funding and stakeholder engagement discussions, work with the implementing teams to proactively communicate key learnings, successes, and progress to the donor.
7. Identify and mitigate project risks: Work with relevant stakeholders to identify risks to project implementation and in coordination with relevant stakeholders, develop risk mitigation strategies for each project. Timely inform the Head of Grants of any significant risks that will have an impact on MSUG ability to achieve project deliverables. Schedule regular (at least quarterly) monitoring and supervision field visits to all implementing teams to ensure technical and financial compliance. Where necessary flag for internal audits to be conducted.
8. Ensure high-quality narrative and financial reports for the donor: Lead project reporting by identifying and linking key successes, lessons, and emerging themes across the project portfolio, and working with teams to compile and edit reports. Critical presentation of program data and information both visually and numerically in an easy-to-understand donor language and format to showcase the work to the donor and external forums. Will immerse in the implementation work, coordinate with implementing teams to respond to donor queries on reports.
9. Build strong internal and external relationships: Proactively build relationships with key internal stakeholders within MSUG to facilitate effective cross-team working. This includes working with support/operation teams and technical teams (such as Service Deliver Channel Leads, Data, Research, Monitoring and Evaluation (RME), Clinical Quality, Finance, and others).
10. Ensure clear communication: Convene regular review meetings with project staff (and sub-grantees if any) for project coordination; provide written and other guidance as necessary to disseminate vital information. Follow-up to ensure grant performance guidance is followed and implemented.
11. Lead project specific External Engagements
12. Spearhead collection and dissemination of best practice on donor priorities: Work collaboratively with communication and advocacy teams to lead and facilitate feedback and information sharing across departments, implementing teams relating to donor priorities, share across MSUG channels and support follow-up actions.
13. Fundraising: work with the Head of Grants to position MSUG for future funding with the donor through identification and communication of compelling learning and successes which can influence donor thinking and future support. Contribute to the design and proposals write-up for future funding.
14. Government engagement: Proactively plug into spaces for engagement with government and line ministries/departments at national and implementation level by participating at Technical Working Groups, presenting project-specific performance and showcasing best practices. Guide technical teams on areas to showcase individual donor contributions at these forums and utilization of data to showcase MSUG work/respective donor work.


JOB DETAILS:

Job Description :
Purpose: To review and assess in collaboration with internal audit officers, the high-risk areas of the business to give assurance to the Board, Audit Committee, Management, and other Stakeholders that good governance practices are in place and internal controls are exercised throughout the reporting period.
Provide support in ensuring the achievement of the Internal Audit and compliance (IA) function mission which is to provide independent, objective assurance and consulting services that are designed to add value and improve operational controls.
Support Internal Audit in accomplishing its objectives by bringing a systematic, disciplined approach to the evaluation and improvement of the effectiveness of risk management, control, and governance processes.

Summary of Responsibilities
1. Provide the third line assurance services
2. Implement functional and service strategy
3. Fraud prevention and mitigation
4. Manage relationship and allocated portfolios
5. Contribute towards team goals and objectives by managing own training requirements
6. Assist in managing Audit database for future use

Key Responsibilities
Provide the third line assurance services

The activities include.
1. Contribute to development of the Annual Internal Audit Plan by applying a risk-based approach.
2. Deliver all allocated assignments within with agreed time and scope.
3. Deliver allocated components of the audit/advisory/proactive assurance assignment and report on these according to the Internal Audit methodology and quality standards.
4. Contribute to continuous enhancement of quality control standards and toolkits for audit assignments.
5. Complete all assigned / functional working papers, from planning to report within deadline, and ensure correct classification and allocation of findings in the Audit Tool.
6. Report key issues or audit findings accurately in a succinct, impactful manner, clearly articulate and substantiate materiality or significance of the risk and its impact.
7. Recommend appropriate corrective action and obtain management commitments for corrective actions and record these accurately as agreed.
8. Documented input to the Annual Internal Audit Plan
9. Number of Issued Internal Audit Reports
10. Number of Internal Audit Reports Completed on time
11. Signed off working papers for all reviewed areas
12. Agreed Management Action Plans documented in the Audit Tool
13. Audit feedback questionnaire scores

Implement functional and service strategy
The activities include.
1. Understand the Internal Audit strategy and its link to MSUG Strategy.
2. Understand and Comply with the Internal Audit standards and methodology as defined and supported by the audit tool.
3. Execute allocated operational plans in line with the Internal Audit strategy.
4. Meet assigned budget and audit project milestones. Provide formal weekly project status updates/reporting.
5. Contribute to definition and delivery of team goals and KPIs to support delivery of Internal Audit annual performance goals.
6. Provide input to all committee reports as required.
7. Documented work in the audit tool
8. QAIP scores in the areas reviewed
9. Weekly audit updates
10. Contribution to Internal Audit performance metrics
11. Compliance with the Internal Audit policy and guidelines

Fraud prevention and mitigation
The activities include.
1. Investigate occurrences of fraud, embezzlement, theft, waste and bring such occurrences to the attention of the Internal Auditor
2. Evaluate effectiveness of internal controls to prevent or detect fraud
3. Support a culture of fraud risk awareness throughout the organisation
4. Number and percentage of assigned investigation tasks completed
5. Number of fraud risk assessment questionnaires completed for reviewed areas

Manage relationships and allocated portfolios
The activities include.
1. Build and foster a good relationship with all channels, enabling functions, risk, and compliance management stakeholders (all relevant levels of management impacted by the service) especially those working in your allocated audit portfolio - through regular communication and formal status reporting.
2. Build and foster a good working relationship within the internal audit team and colleagues to promote cross skilling and optimise team delivery - through regular communication.
3. Understand detailed business process activities as well as activities performed in enabling functions that support these.
4. Understand annual key risk concerns for the business area as well as industry and latest trends impacting risk and control practices
5. Identify and recommend areas of improvement (to accountable process owners) in the control environment of your allocated audit portfolio and other areas of the organisation.
6. Report or share information on emerging trends and potential solutions for addressing control weaknesses, process efficiency challenges or resolving open audit issues.
7. Audit feedback questionnaire scores
8. QAIP scores
9. Emerging trends and risk reports

Contribute towards team goals and objectives by managing own training requirements
The activities include.
1. Contribute towards team goals and objectives
2. Manage own training requirements and complete all Mandatory trainings.
3. Proactively drive own development plans.
4. Perform departmental administration tasks e.g., updating training records, designing compliance digests and any other assigned tasks.
5. Mandatory trainings completed
6. Number of CPE hours

Assist in managing the Audit database for future use
The activities include.
1. Collect, document and store key information about the audit portfolio in the allocated Internal Audit database for common usage. E.g., audit portfolio key information; detailed business process or standard operating procedure documents; business and technology architecture documents; project initiatives, and others.
2. Stay abreast with best practices, industry regulations, risks, audit techniques and tools through research, association with professional bodies, etc.
3. Information documented in the audit tool and database
4. Updated audit programs for assigned processes/ portfolio
5. Articles on assigned process areas and donors


Knowledge, Skills, and attributes
Qualifications:
1. A first / Bachelor’s Degree in a Business-related course e.g., Economics, Statistics, business or equivalent from a recognised institution of higher learning.
2. Certification in any of the following will be an added advantage: Certified Internal Auditor (CIA), Association of Chartered Certified Accountants (ACCA), Certified Public Accountant (CPA) and Certified Information System Auditor (CISA).

Experience:
1. Entry level position. Relevant work experience in auditing/controlling or closely related field is highly desirable. Experience with NGOs, social marketing, pharmaceutical sales, or internal auditing is an added advantage.

Skills (Technical Competencies):
1. Management of Audit function (Basic)
2. Maintain IA Professional Practices (Basic)
3. Possess excellent IT skills (Basic)
4. Written Communication (Proficient)
5. Effective Business Communication (Proficient)
6. Attention to detail (Proficient)
7. Promote Good Governance, Risk and Control (Basic)
8. Execute Audit Delivery and prioritise tasks (Proficient)
9. Champion Improvement and Manage Change (Basic)
10. Apply Analytical and Critical Thinking (Proficient)
11. Customer Oriented and Business Acumen (Basic)

Attitude/Motivation/ Behavioural Competencies:
1. Pro Choice
2. High level of integrity
3. Pro MSI philosophy of social enterprise and cost recovery
4. Commitment to personal development and focussed on learning
5. Embracing Change
6. Upholding Standards
7. Showing Composure and responsive
8. Articulating Information
9. Initiative, making decisions and able to work with minimal supervision
10. Ability to display honesty, and credibility in relationships and work situations
11. Innovative
12. Working Efficiently
13. Sharing Information
14. Accountable
15. Motivated
16. Team player
17. Good organisational skills