Summary
Date Posted: Friday, August 25 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Summary
The Office Assistant will be a hard-working individual able to undertake a variety of office support tasks and work diligently under pressure. This person will also be discretionary and able to work well with minimum supervision with a high level of integrity.

Duties and Responsibilities
• Opening and closing the office, and making sure that all unnecessary electronics are switched off and all doors properly locked and the alarm system turned on before leaving;
• Ensure the cleanliness of the office, making sure that all rooms, bathrooms and common areas are kept cleaned and tidy at all times;
• Maintaining the kitchen, making sure that all the equipment and utensils are all clean and ready to use;
• Ensuring that the office refreshments – tea, coffee etc are prepared in a timely manner;
• Manage supplies for the kitchen and other office user items, and notify the Receptionist of items needed when stocks get to the agreed replenishment levels e.g. drinking water, beverages, e.t.c.;
• Delivery and pick-up of mails, messages, documents, packages and other items within and outside the office location as required;
• Photocopying scanning and binding documents as needed;
• Filing documents as required by the various departments;
• Perform receptionist duties, such as receiving guests, answering phone calls when the receptionist is on lunch break and taking and properly relaying messages from the caller to the concern person.
• Sit in for the Receptionist when the latter is on leave.
• Any other duties that may be assigned from time to time.

Qualifications and Experience
• Minimum of an ordinary level certificate of education
• 3-4 year’s proven experience as Office Assistant or in another relevant administrative role
• Basic computer skills would be an added advantage
• Working knowledge of office equipment e.g. photocopier, scanner & kitchen equipment
• Excellent organizational and time management skills
• Good written and verbal communication skills
• Should be flexible.


Work Hours: 8

Experience in Months: 36

Level of Education: Professional Certificate

Job application procedure
Interested and qualified? Click here to apply

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