Summary
Date Posted: Sunday, January 29, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Job purpose
To support Self Help Africa operations by maintaining office systems.

Responsibilities and Activities
R1: Management & Secretarial Tasks:
• Information management and communication
• Safety of company assets and records
• Secretarial services management
• Management of car pool and other travel arrangements
• Responsible for writing the minutes of the team meeting Finance Department
• Preparation of Public Relation materials and events with support of the appointed PR committee
• Serve as the point person for office manager duties including: the reception area, maintenance, mailing, equipment, bills, errands
• Fix appointments and when necessary, research for information according to the needs of the Country Office
• Follow up on all the rendez vous of the Country Director
• Place important notices on the main notice board

R2: Book Keeping/Finances Tasks:
• Ensure that petty cash expenditures are properly documented/supported
• Prepare requisitions of office supplies/materials
• Coordinate and monitor invoice preparation and payment for offices in the country
• Inputting data into payments spreadsheet
• Prepare necessary requests for funds prior to field travels of the Country Director
• Provide support to the Department of Finance and Administration

R3: Store management:
• Ordering and taking stock of office supplies
• Ensuring records of all supplies are up-to-date and inflows balanced against outflows

Qualifications/Other Requirements:
• Diploma in Secretarial Studies or any related field.

Job Experience: No Requirements

Work Hours: 8

Level of Education: Postgraduate Degree

Job application procedure

Please download the Application Form and fill it in. Qualified candidates should upload a completed application form, motivational letter and CV to the SHA Online Recruitment Portal (click the green hyperlink). If you experience issues with the Recruitment Portal, please visit this link for assistance: https://bit.ly/SHA_TechSupport1 


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