Vacancy title:
Operations Assistant

Jobs at:
Food and Agriculture Organisation

Deadline of this Job:
24th February 2017

Duty Station:
Uganda

Job details:
The global mandate of the Food and Agriculture Organization of the United Nations (FAO) is to improve nutrition, increase agricultural productivity, raise the standard of living in rural populations and contribute to global economic growth. Achieving food security for all is at the heart of FAO's efforts to make sure people have regular access to enough high-quality food to lead active, healthy lives. The FAO Representation in Uganda needs to fill various positions under the project SPGS ill as detailed below;

vacancy Announcement Na: FRUGA/O4/SPGS3/17
Post Title: Operations Assistant
Duty Station: Kampala
Type oi contract: SC
Duration oi the assignment: 11 Months (Renewable)

General Description of tasks) and objectives to be achieved

Under the overall supervision of the FAO Representative in Uganda and the direct supervision of the AFAOR-Administration, with a corroborative relationship with the project managers for the assigned projects, the Operations Assistant will perform a variety of routine administrative and operational tasks in support of the FAO Uganda office activities. ln particular, s/he will support in the formulation and implementation of the assigned projects at country office level. She/He will:

• Initiate and follow up on a broad variety of administrative and operational actions necessary for the timely implementation of project/programmes especially in relation to budget monitoring and financial reporting.
•  Review and forward for approval fund advance requests, follow up on accountability and review accuracy and appropriateness of the accountability submitted related to the delegated projects.
• Establish proper mechanisms for tracking budget performances for the assigned project budgets.
• Prepare financial reports for the assigned projects both for the donor and for management use.
• Daily up-to-date and maintenance of local tracking tables such as Travel Authorizations and Purchase Requisitions , including tracking payments ialling due on a timely basis
• Support and facilitate, as may be required, the organization of activities related to the implementation of the projects such as workshops, trainings, assessments, analysis and monitoring missions, etc;
• Maintain relevant reference records on directives and procedures of a technical or administrative nature relzttirrg to field operations work;
• Be responsible for filling VAT returns for the organisation Liaise with field staff, HQs, public administrations, counterparts on all administrative and operations matters as requested especially related to the projects assigned;
• Receive and review expense reports from personnel and ensure that there is a clear tracking system for operations advances.
• Liaise with field staff, HQs, public administrations, counterparts on all administrative and operations matters as requested especially related to the projects assigned;
•  Receive and review expense reports from personnel and ensure that there is a clear tracking system for operations advances.
• Act as the desk officer for the SPGS project giving the required operations and administrative support
• Be responsible for monitoring financial compliance by the project staff and implementing partners under the assigned projects
• Perform other duties as required

Academic qualifications, experience and required competencies Education background:

• A relevant Bachelor's Degree, preferably in Accounting, Business administration, Finance or other Accounting disciplines
• Possession of some levels of professional training will be an added advantage.

Essential skills:

•  Two years of experience in general office work and project related activities
•  Familiarity with FAO/UN administrative system
• Computer literacy and ability to effectively use word processing systems and other office technology equipment.
• Ability to work with accuracy and under pressure.
• Tact, courtesy, and the ability to establish and maintain effective working relationships with people of different national and cultural backgrounds.

Job application procedure
Ugandan nationals who meet the requirements above are requested to submit applications together with detailed curriculum vitae (CV), copies of their academic certificates and a completed FAO Personal Profile Form that can be accessed via

http://www.fao.org/employment/irecruitment-access/en/  in a sealed envelope, quoting Vacancy Announcement no. addressed to The Country Representative, Food and Agriculture Organization of the United Nations (FAO) in Uganda. Envelopes should be registered at the reception of the FAO offices at Plot 88 Buganda Road, Wandegeya, Kampala no later than 2.00 pm on the closing date of application.

Closing date: 24th February 2017 Incomplete applications or applications received after the closing date will not be considered. Only shortlisted candidates will be contacted.

Note: FAO does not charge applicants any tees at any stage in the recruitment process.