Summary
Date Posted: Monday, August 01, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position Title: Operations Officer
Location: Busoga, Karamoja, West Nile, Lango, Acholi, Uganda (five positions)
Position Type: Full-time
Position Category: Local Hire, In-Country
Reports to: Regional Program Coordinator
Start Date: September 01, 2022 (flexible)

Background
John Snow, Incorporated (JSI) is seeking a Regional Operations Officer position for a five-year USAID-funded U.S. President's Malaria Initiative Uganda Malaria Reduction Activity (PUMRA). PUMRA aims to improve the survival and well-being of Uganda's most vulnerable pregnant women and children in selected regions. The Activity will work with the Government of Uganda to improve technical, managerial, financial, and leadership capacity at all levels of the health system.
Job Summary
The Regional Operations Officer is a full-time position based in one of five regions: Busoga (Jinja), Karamoja (Moroto), West Nile (Arua), Acholi (Gulu) or Lango (Lira). They will assist with a variety of project operations as they relate to administration, procurement, and logistics. They report to the Regional Program Coordinator.

Responsibilities
• Work with the IT Manager to ensure office internet, photocopiers, printers, and all other IT equipment are working; Work with the Procurement Officer/Manager to obtain quotations for field procurements, follows up for POs and forwards invoices for processing.
• Work with the procurement team to conduct supplier visits and verification of field-based service providers
• Carry out orientation for newly identified vendors on project procurement requirements
• Follows up with the HR team on the issuance of staff ID cards, business cards, for new staff.
• Work with the Drivers to ensure that all vehicles are safe and road-worthy and has proper on-board vehicle documentation for field activities. Continuously track vehicle log-sheets; responsible for monthly compilation of fuel consumptions including coordination with the HR Manager on the replenishment of the fuel cards.
• Work with the Regional Program Coordinator on the weekly travel plan for the program team and share with the HR Manager to ensure there is availability of vehicles for field operation at all times.
• Work with the HR & Admin Manager in ensuring the office is maintained in a clean and useable and comfortable to users,
• Work with the Driver to maintain the office generator (where applicable) and keep record of all maintenance and repair records Work with the Office Assistant/receptionist to ensure that the goods delivered in the regional office is properly managed; documented receipt, handling, storage, release, and reporting for possible replenishment.
• Responsible for handling all couriers between the Regional Office and the Central in Kampala
• Manage office filing system and handling official documents confidentially;
• Supervise the Drivers and Receptionist/Office Assistant and provide practical advice and guidance to ensure individual and team objectives are delivered
• Support the Accountant as may be requested
• Carry out other tasks as assigned by the Regional Program Coordinator.

Qualifications
• At Least three years of experience working in administration, procurement and/or logistics, preferably with international projects;
• University degree in a relevant field, such as administration, procurement, logistics or business management;
• Good skills in Microsoft Word, Excel;
• Good communications and interpersonal skills;
• Ability to work as part of a team;
• Ability to work independently with minimal supervision;

Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Application instructions: Please submit a cover letter and CV to pumrajobs@jsi.com by August 08, 2022.

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