Summary
Date Posted: Wednesday, November 01 2023, Base Salary: Not Disclosed

JOB DETAILS:
Role’s Purpose:
The Procurement Assistant will provide support to the Procurement Manager and ensure all paperwork is accounted for and stored in the proper places. He/she will document procurements from start to finish, ensuring that the process was competitive, free, and open. He/she will collaborate with technical teams to ensure the project’s needs are taken into account throughout the procurement process.

Key Duties and Responsibilities:
• Provide assistance to procurement team in database entry, procurement tracking, and reporting.
• Maintain integrity of procurement system and files in compliance with DAI practices and policies and USAID rules and regulations.
• Maintain procurement activity tracker and provide regular updates on status to the Procurement Manager and relevant technical staff.
• Review procurement documents in TAMIS as well as hard copy files to ensure all back up documents are included in compliance with the project Field Operations Manual, and revise/correct as required.
• Report accurate financial data to Finance Manager on planned procurement activities.
• Assist with the preparation of source selection memos which provide clear justification for selection of vendor/local subcontractor.
• Assist in developing procurement plans in accordance with the work plan.

Qualifications
• Bachelor’s degree plus 2 years of relevant experience in procurement, logistics, or related area
• Prior experience in USAID project procurement and/or DAI procurement systems a plus.
• Professional proficiency in English is required, and proficiency in local languages is preferred.

Skills
• Highly organized.
• Strong problem-solving skills as well as exceptional customer relations (both internally & externally).
• Strong commitment to ethics and completing compliant procurement procedures.
• Excellent communication written and oral communication skills.

Reporting
The Procurement Assistant will report to the Procurement Manager.



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure
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