Summary
Date Posted: Wednesday, July 20, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Job Opening number: 22-PRO-DOS-185058-R-ENTEBBE (O)

This position is in the Global Procurement Support Section (GPSS), Procurement Division (PD), Office of Supply Chain Management (OSCM), Department of Operational Support (DOS).

Responsibilities
Within delegated authority, the Procurement Assistant will be responsible for the following duties:
•Provides procurement, logistical and administrative support to a team of Procurement
Officers in the acquisition of a wide variety of goods and services.
•Reviews, records and prioritizes purchasing requests and obtains additional
information/documentation as required; determines the availability of vendors and funding sources.
•Monitors status of existing requisitions/ shopping-carts, maintains contact with suppliers to
ensure timely delivery of goods and services, coordinates shipment of
goods/commodities/equipment to HQ and field missions, verifies receipt and inspection of
deliverables and accurately reports, as and if required.
•Produces tender documents (e.g. Invitations to Bids, Requests for Proposals and Requests for
Quotation) based on the nature of requirements and cost of procurement involved.
•Prepares abstracts of offers and compiles data contained in quotations, proposals and bids to
determine which supplier can deliver the required goods/services at the best terms and lowest
costs possible under the guidance of Procurement Officers.
•Finalizes purchase orders and contracts for approval by the Procurement Officer; may
authorize purchases in line with delegated signature authority, and, if required, prepares
submission to the Contracts Committee for review and subsequent approval by the authorized official.
•Assists relevant officers in more complex, higher value purchasing operations; coordinates
distribution of pertinent documents to concerned parties, ensures appropriate follow-up action, etc.
•Maintains relevant internal databases and files; keeps track of any contractual agreements,
systems contracts, etc. and informs affected users of contractual rights and obligations.
•Researches, retrieves and presents information from a variety of internal and external sources
on sources of supply, vendors by commodity, etc., as well as obtain specifications for new
products and equipment on the market.
•Drafts routine correspondence.
•Performs other duties as assigned.

Competencies
• Professionalism:
Shows pride in work and in achievements. Demonstrates professional competence and
mastery of subject matter. Is conscientious and efficient in meeting commitments, observing
deadlines and achieving results. Is motivated by professional rather than personal concerns.
Shows persistence when faced with difficult problems or challenges; remains calm in stressful
situations.Commitment to implementing the goal of gender equality by ensuring the equal
participation and full involvement of women and men in all aspects of work.
• Client Orientation:
Considers all those to whom services are provided to be "clients" and seeks to see things from
clients' point of view. Establishes and maintains productive partnerships with clients by
gaining their trust and respect. Identifies clients' needs and matches them to appropriate
solutions. Monitors ongoing developments inside and outside the clients' environment to keep
informed and anticipate problems. Keeps clients informed of progress or setbacks in projects.
Meets timeline for delivery of products or services to client.
• Teamwork:
Works collaboratively with colleagues to achieve organizational goals. Solicits input by
genuinely valuing others' ideas and expertise; is willing to learn from others. Places team
agenda before personal agenda. Supports and acts in accordance with final group decision,
even when such decisions may not entirely reflect own position. Shares credit for team
accomplishments and accepts joint responsibility for team shortcomings.

Education
High school diploma or equivalent.
Job Specific Qualifications
Professional certification in supply chain such as Chartered Institute of Purchasing and
Supply (CIPS Level 4) or equivalent is desirable.

Work Experience
A minimum of five years of progressively responsible experience in procurement,
administrative services or related area is required.
Hands-on experience in supporting tender exercises for the procurement of various goods and
services is desirable.
Expertise in category management is desirable.
Experience working with Enterprise Resource Planning (ERP) system (such as SAP) or
similar system is desirable.
Experience in sourcing, cleaning and preparing data, selection and developing
visualization/metrics in transportation, procurement, and/or supply chain management that enable easy communication/interpretation by the users is desirable.

Languages
English and French are the working languages of the United Nations Secretariat. For the post
advertised, fluency in oral and written English is required. Knowledge of another official United Nations language is desirable.

Assessment
Evaluation of qualified candidates may include an assessment exercise which may be
followed by competency-based interview.


Work Hours: 8

Experience in Months: 60

Level of Education: Postgraduate Degree

Job application procedure
Applicants are urged to click here to apply
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