Vacancy title:
Procurement Assistant

[Type: FULL_TIME, Industry: Nonprofit, and NGO, Category: Transportation & Logistics]

Jobs at:
Pathfinder International

Deadline of this Job:
Wednesday, April 23 2025

Duty Station:
Kampala | Kampala | Uganda

Summary
Date Posted: Friday, April 18 2025, Base Salary: Not Disclosed

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JOB DETAILS:

About Us: At Pathfinder International, we are driven by the conviction that all people, regardless of where they live, have the right to decide whether and when to have children, to exist free from fear and stigma, and to lead the lives they choose. Since 1957, we have partnered with local governments, communities, and health systems in developing countries to remove barriers to critical sexual and reproductive health services. Together, we expand access to contraception, promote healthy pregnancies, save women’s lives, and stop the spread of new HIV infections, wherever the need is most urgent. Our work ensures millions of women, men, and young people are able to choose their own paths forward.

Pathfinder has received funding from the Government of the United Kingdom of Great Britain and Northern Ireland, through the Foreign, Commonwealth & Development Office, FCDO – Kampala, to implement the ‘Empowering Women for Better Reproductive Health Outcomes Programme’ (EMPOWER) from February 2025 to January 2030. EMPOWER will be implemented in 80 districts in Uganda, to strengthen public sector health systems capacity to deliver maternal health services, mentor health workers on family planning and maternal, child health, and generate demand, while tackling myths and misinformation about family planning, and harmful traditional practices and gender norms that deny women agency over their own bodies.

The interventions are aimed to contribute to a reduction in preventable deaths of mothers, babies, and children, and women and girls’ empowerment through choices about whether and when to have children.

Your Impact: As a Procurement Assistant, you will provide day-to-day support to the Procurement Unit to ensure timely, cost-effective, and compliant procurement of goods and services. Reporting to the Procurement Officer, the Procurement Assistant will ensure that all procurement activities align with Pathfinder’s internal policies. The position will support activities like vendor engagement, procurement documentation, tracking deliveries, and coordinating internal teams for smooth project implementation.

Key Responsibilities:

Procurement Planning and Process Implementation:

• Implement procurement processes in accordance with Pathfinder’s procurement policies and donor requirements
• Support procurement planning and maintain an up-to-date procurement tracker.
• Conduct product and price analysis to determine best value for money.
• Draft Purchase Orders (POs) and ensure timely review and approval by budget holders.
• Compile complete procurement files and submit them for finance processing and payment.
• Track procurement requests and vendor deliveries to ensure timely receipt of goods and services

Vendor Management:

• Maintain an updated vendor list and conduct regular market surveys to ensure competitive pricing.
• Conduct vendor eligibility screening.
• Collect quotations and participate in procurement committee meetings for vendor selection.
• Liaise with the finance team on payment status and resolve any delays or issues

Supply Chain coordination:

• Working closely with the Supply Chain Advisor, and Regional Coordinator, coordinate district and health facilities to ensure close monitoring, reporting and replenishment of the whole range of supplies as well as redistribution for non-interrupted service delivery.

Logistics and Event Support:

• Organize logistics for program meetings and events, ensuring quality and cost-effectiveness

Documentation and Reporting:

• Maintain a well-organized filing system (both physical and electronic) for all procurement documentation to ensure audit readiness.
• Prepare procurement reports as required, including donor-specific or category-based reports.

Compliance and Ethical Conduct:

• Comply with Pathfinder policies, including child protection, fraud prevention, code of conduct, and safety standards

What You Bring:

• Bachelor’s degree in Procurement, Supply Chain Management, Logistics, Business Administration, Accounting, or a related field.
• At least 3 years of experience in procurement and logistics, preferably with an international NGO.
• Prior experience with FCDO-funded projects is strongly preferred.
• Level 1 certification in a procurement-related professional qualification (e.g., CIPS, CILT) is an added advantage.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong communication, organizational, and analytical skills.
• High attention to detail and commitment to transparency and accountability.
• Ability to manage multiple tasks and deadlines in a fast-paced environment

Why You’ll Love Working with Us:

• Join an innovative, forward-thinking organization that values your growth and ideas.
• Work within a supportive, collaborative environment.
• Make a meaningful impact on our procurement processes
• Enjoy a competitive salary and comprehensive benefits package.
• Benefit from the opportunity for global engagement.

Work Hours: 8

Experience in Months: 36

Level of Education: bachelor degree

Job application procedure

• If you are passionate about family planning/MCH delivery and are eager to make a difference, we would love to hear from you! Please submit your resume and a cover letter detailing your experience and why you are the ideal candidate for this role via this website no later than April  23^rd, 2025. You are also requested to include the contact details for at least 3 references in their resume.
• Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
• Pathfinder International provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
• This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
• Safeguarding and Protection
• Pathfinder is committed to the safeguarding and protection of the people we serve and our staff. We have zero tolerance for any type of behavior that inflicts harm on children, young people, adults, our staff, and partners including sexual abuse, harassment, bullying, and exploitation. We do everything possible to ensure that we recruit only those who are suitable to work with for us and expect that everyone we hire will abide by our safeguarding and related policies and will report any suspected or known violations. This job is subject to a range of vetting checks as legally permitted in the country where they are being hired. By applying, the job applicant acknowledges they understand our intent to verify suitability to work with us
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