Summary
Date Posted: Tuesday, February 21, 2023 , Base Salary: Not Disclosed

JOB DETAILS:

Job description
About Raising The Village
We are Raising The Village (RTV) – an international development organization and a registered charity – on a mission to end ultra-poverty in Sub-Saharan Africa. Raising The Village is a fast- growing organization on an accelerated growth path. We have 120+ national staff in Uganda and a team of 8 people in North America working together to lift communities out of ultra-poverty in last-mile villages. We operate at the intersection of direct implementation and advanced data analytics to inform progress, decision-making, and impact.
To date we have supported more than 665,000 people through our innovative holistic approach and are on track to expand to reaching one million people annually in the region by 2027.
We have achieved this tremendous growth with the support of our incredible partners from all around the globe who believe in our model and impact. Find out more about our programs and impact at: www.raisingthevillage.org .

Job Summary
The Procurement Assistant work under the general supervision of the procurement officer to implement procurement approved guidelines and procedures and interventions. H/She will provide administrative support for RTV’s procurement department through inventory monitoring, ordering supplies, data capturing and scheduling deliveries. The work also involves initiating purchase requests and keeping track of the stages through which, each order is routed until receipt and payment

Main Responsibilities
Procurement
1. Implement procurement as per approved RTV guidelines and procedures.
2. Maintain and regularly update the price list. Check the availability and prices of requested items in the local market; liaise with the Cluster Offices if procurement must be conducted there.
3. Weekly data entries of procurement activities for both ongoing and completed in the procurement dashboard template.
4. Maintain, keep up to date and share a weekly procurement tracker, showing the current status of the requested items and the date which, they are expected to be supplied.
5. Organize the collection of the required number of quotes for all relevant procurement categories.
6. Draft POs according to the procurement guidelines for review by the relevant manager and submit for budget holder approval.
7. Follow up on suppliers ensuring that all goods and services from service providers have been made in the required timelines.
8. Maintain and keep up to date a hard documentation filing system for procurement files allowing easy reference for audit purposes.
9. Comply with all relevant RTV policies and procedures with respect; to the code of conduct, fraud, health and safety, equal opportunities and other relevant policies.
10. Generate any other procurement related reports upon request (item category/donor/time / budget etc).

Assets
1. Manage the accuracy and timely update of the Asset Register.
2. In liaison with the IT Officer, ensure that all assets are tagged/labelled and a proper record kept in the asset tracking system. Inventory
3. Ensure that all items moving through stores are handled in accordance with RTV policies and procedures and in a timely manner.
4. Maintain proper store documentation for all project materials/items, and keep updated stock management documents at all times.
5. Support the nominated district Admin support persons to ensure proper housekeeping of the stores. –
6. Produce a monthly stock report and share with project and planning and evaluation teams to facilitate efficient use of items in the store while aiding re-stocking.

Basic Requirements
1. Bachelor's degree in Procurement / Logistics, Supply Chain Management, Business Administration or related field.
2. Background on handling procurements under Donor funded projects and a level one of Professional qualification (e.g. CIPS, CILT) an added advantage.
3. Experience in procurement and logistics in INGO
4. Minimum 2 years.
5. Excellent Communication and interpersonal skills
6. Excellent Data skills especially in Dashboard reporting
7. Word, Excel, PowerPoint, Email System, Internet browsing-
8. Highly organized with good administration skills for order and information management, able to develop filing systems to ensure an auditable trail.
9. Ability and willingness to change work practices and hours in the event of major emergencies including travelling at short notice and for extended periods of time.


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested and Qualified, Click here to Apply

Raising The Village is committed to Equity and Inclusion in the workplace and is proud to be an equal opportunity employer.


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