Summary
Date Posted: Wednesday, April 13, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Position; Procurement Assistant
Job Code; J22/11Apr/01
Location; MBALE UNIVERSITY COLLEGE
Department; Academic Registrar
Job Type; Full Time
Qualification; DEGREE
Pay Rate; CUM8
Duration; Not Specified
Travel; Not Specified
Posted On; 11th April 2022 01:16 PM
Closing On; 22nd April 2022 05:00 PM

Main Purpose of the job:
To ensure the UCU Mbale Campus is supplied with goods and services and dispose of its used assets in accordance with the laid down policy, law and regulations.

Qualifications and experience:
1. An Honors Bachelor’s Degree in Procurement/ Purchasing and Supplies from a recognized University/Institution.
2. Professional Membership/Certificate of the Chartered Institute of Purchasing and Supply or other recognized Institution is an added advantage.
3. Must have served for at least one (1) year in a related field/discipline.
4. A team player and ready to learn.
5. Excellent Computer skills in Microsoft Word, Excel, Power point, Access etc.
6. A practicing Christian with high moral integrity, preferable of the Anglican Faith.

Main duties and responsibilities:
1. Assists the college secretary in guiding end users on all individual procurement and disposal methods and practices.
2. Liaise with staff and compile with them all procurement requirements for the Campus.
3. Preparation of solicitation documents for procurement and disposal.
4. Participate in evaluation and selection of bids.
5. Participate in preparing issuing and monitoring of approved contracts.
6. Member to the contracts/procurement committee.
7. Assists in putting in place a prudent procurement system.
8. Reconciles delivery notes with invoices before forwarding them for payment.
9. Planning and controlling procurement services.
10. Procurement of goods and services, as per the guidelines
11. Procurement /contract management and monitoring.
12. Disposal of assets.
13. Providing timely technical advice to Accounting officer, Procurement Committee and Heads of Departments.
14. Evaluating procurement requirements and recommending appropriate procedures.
15. Preparing periodic reports and providing secretarial services to the Procurement Committees.
16. Developing appropriate procurements systems, procedures and guidelines for a procurement entity and Procurement Committee.
17. Liaising with suppliers/stakeholders to ensure timely delivery of goods and services.
18. Any other official duty as shall be assigned by the Supervisor from time to time.

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
1. Send two (2) copies of an application letter together with an updated Curriculum Vitae and three references (Academic, Pastoral & Leadership)
2. Two (2) copies of CERTIFIED academic and professional certificates and transcripts
3. apply at: https://alpha.ucu.ac.ug/mis/jobs 
Deadline 22nd April 2022

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