Summary
Date Posted: Monday, August 07 2023, Base Salary: Not Disclosed

JOB DETAILS:
DUTIES AND RESPONSIBILITIES
Oversee Procurement Process (80%)
• Ensure implementation of Uzima Procurement SOP / Policy
• Maintain Preferred Supplier Database, including:
• Filing digital and hard copies of all due diligence (proposals, references, company documents) and contract (analysis, deviation forms, work completion certificates, etc.) documents in a well-organized manner
• Maintain Contract Register of all contract start/end dates; proactively notify when contracts are within 1 month of end-date for renewal
• Conduct quarterly and annual review of preferred supplier list and refresh as needed to ensure Uzima receives best pricing and payment terms
• Implement purchasing and contract management instructions, policies, and procedures
• Support procurement processes, including:
• Identify vendors of materials, equipment or supplies, and interview them in order to determine product availability and terms of sales. This will be done in coordination with the sourcing department.
• Monitor the performance of existing contracts and suppliers and maintain a relationship with performing suppliers whilst negotiating the best prices.
• Ensure Uzima receives best quality products and services at competitive price
• Review, evaluate, and approve specifications for issuing and awarding bids. Prepare bid awards requiring board approval.
• Train team on UCU Procurement Policy and provide support as they work on procurements.
• Support contract negotiations, including:
• Negotiate payment after delivery terms with all preferred suppliers
• Support Uzima Leadership Team in negotiating contracts and formulating policies with suppliers.
• Monitor business trends and product availability to pay the best price for goods and services while maintaining quality and delivery times.
• Conduct due diligence on selected proposed vendors to mitigate risk. This may include following up with issuing authorities for certificates (e.g., universities, professional bodies), conducting reference calls on suppliers, reviewing documents filed with URSB, or other ways to ensure the documents submitted are authentic.
• Conduct comprehensive anti-Conflict of Interest reviews to ensure independence and fairness in all procurement processes.
• Conduct contract reviews including:
• Notify for contracts reaching expiry and engage necessary stakeholders to re-negotiate without lapse
• Review purchase order claims and contracts for conformance to company policy.
• Conduct pricing audits on suppliers, including: Randomly conduct market pricing audits to confirm the price and quality of materials proposed are competitive.
• Participate in Annual Procurement Reviews to confirm prices are competitive for market.
• Identify gaps within procurement process and suggest improvements
• Ensure all prepayments to suppliers are fulfilled with timely and quality delivery of products and services
• Participate in monthly reporting of procurement KPIs (including savings achieved, vendor clean-up, supplier performance reviews, market intelligence, etc.)
• You will use judgment, diplomacy, and confidentiality with respect to the complete procurement process, ensuring the integrity of the respondents’ bid information.
• Support the various stakeholders such as departmental heads and the budget team to develop and implement annual procurement plans, supplier reviews, and general audits.
• Perform any other related duties as assigned by the supervisor

Qualifications and Experience
Mandatory Requirements
• Bachelor’s degree or equivalent
• Certificate in Procurement from a recognized institution or organization-CIPS or KISM
• At least 1 year of relevant work experience in procurement and supply chain Management

Added Advantage
• Experience in project management is a plus.
• Excellent communication and time management skills
• Proficient in G-Suite tools (docs, slides, sheets, etc.


Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure

All candidates who meet the criteria outlined as above should submit their applications under the job vacancy “QSSU-ABN-POC-PROCUREMENT OFFICER”

Application Link.
https://qsourcingservtec.applytojob.com/apply/gKzdzot7La/QSSUABNPOCPROCUREMENT-OFFICER 

Note:
The deadline for applications is not later than 05:00 pm, Wednesday, 9th August 2023.
Only shortlisted applicants will be contacted.


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