Summary
Date Posted: Monday, September 04 2023, Base Salary: Not Disclosed

JOB DETAILS:

Main Purpose of the Job:
To process procurement requests, seek for quotations and prepare supplier’s payments in line with the procurement and disposal policy.

Key Outputs
• Administrative services to the procurement committee provided
• Tenders coordinated, tender documents drafted, and tender documents opened and analyzed
• Sources of supply identified
• Orders placed, followed up and Suppliers’ payments processed
• Operational support and guidance to management and departments provided
• Contract Register maintained, data base for suppliers maintained and Annual list of prequalified suppliers provided
• Procurement requests processed
• Quotations from suppliers sourced and suitability of supplied goods established
• Items for disposal prepared

Key Duties and Responsibilities
• Provide administrative support services and take minutes of the Procurement Committee
• Follow up orders placed with suppliers to expedite the delivery of the required items or services
• Establish and maintain a Contact Register for all service providers
• Maintain an up-to-date database on the existing and potential sources for procurement of the items and services required by TAF (AIC)
• Process valid procurement requests
• Assist the user departments to assess the suitability of the goods and services procured, and their conformity to specifications and standards
• Check the specifications and terms of service for completeness and plausibility
• Maintain procurement files up date
• Draft tender documents
• Assist in the tender openings and evaluations
• To source quotations from suppliers
• Prepare supplies’ payments
• Prepare items for disposal and submit to the procurement committee

PERSON SPECIFICATIONS: Procurement Officer
Minimum Academic Qualifications:
• Bachelors in Procurement and Supplies Management. Membership to Institute of Procurement Professional of Uganda (IPPU) is a must.

Required Experience and Skills
• At least 2 years in the management of procurement activities in a fairly large organization, preferably donor-funded. Specific
• Knowledge of Laws, policies and regulations governing procurement is an added advantage. Specific reference to PPDA is critical; knowledge in making procurement plans and smooth procurement operations

Key Skills
• Procurement of medical supplies
• Interpersonal skills
• Communication skills
• Negotiation skills
• Computer skills


Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

Send your soft copy application via email to: recruitment@aicug.org  stating your salary expectation and start date.
Combine all your application documents i.e, cover letter, CV & certified copies of academic documents into one PDF document.
Deadline for application is 15th September, 2023, 5:00pm.
Only shortlisted candidates will be contacted for interview.
Only online applications submitted via email will be accepted. Consider your application unsuccessful if not contacted within five (5) weeks after the closing date of the advert.
AIC is an equal opportunity employer committed to having a diverse work force and does not ask for money at any stage of recruitment.


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