Summary
Date Posted: Wednesday, March 30, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
The Procurement Specialist will ensure effective and timely provision of goods/commodities, works and services to the project through supervision, oversight, guidance and support to the procurement unit staff. S/he will review, develop and monitor the implementation of the procurement cycle policy and guidelines for the timely availability of quality goods, works and services at the most competitive prices in line with MJAP policies and procedures, USG rules and regulations and; Government of Uganda laws.

Roles and Responsibilities
• Lead the process of developing a detailed and efficient procurement plan and implementation, which will includes: logistics support for on-site and off-site project supported activities (e.g., outreach camps, laboratory sample transportation hub network activities), and support to both central office and cluster teams.
• Participate in the development of monthly, quarterly and annual reports.
• Establish and implement a monitoring system that ensures prices paid for goods and services are in line with local market prices.
• Develop and consolidate Procurement Plans and budget for every financial year and account for expenditures in accordance with MJAP and USAID procurement policy and guidelines.
• Review, develop, update and monitor the implementation of the MJAP procurement policy, guidelines and tools in accordance with the USAID, MJAP procurement policy and guidelines.
• Conduct supplier pre-qualification and management; prepare pre–qualification documents, invite public bidders for pre-qualification exercise and conduct price search and market surveys in line with the procurement rules and regulations.
• Prepare bidding documents, invite the shortlist bidders to submit their proposals and manage the Tender/Bid opening and communication of awards as per procurement rules and guidelines.
• Prepare and submit quarterly Procurement reports to Director Finance and Administration and respond to all queries or communications regarding the reports in line with MJAP and USAID procurement policy and guidelines.
• Organize and manage contract negotiations with pre-qualified suppliers to negotiate terms and conditions of contract in line with MJAP and USAID procurement policy and guidelines.
• Review and monitor the implementation of a contract management system for the procurement process and provide technical support to user departments in contract management, in line with MJAP and USAID procurement policy and guidelines.
• Documentation and Payment Processing: in coordination with technical team leads such as: the Finance and Operations Manager and his team, and the Program Assistants, to ensure adequate documentation in support of various project events such as field trainings and workshops, work planning workshops and other meetings involving internal and external staff and other stakeholders.
• S/he will design a system that puts in place a robust mechanism for the prompt and timely submission of such supporting documentation to the finance office to facilitate timely payment processing.
• Coordinate and manage the disposal of assets in accordance with MJAP and USAID procurement policy and guidelines.
• Filing: The Procurement Specialist is responsible for the creation, management and ongoing maintenance of a filing, archiving and retrieval system in electronic and hard copy formats for MJAP and USAID procurement policy and guidelines, in accordance with established policies. S/he will also maintain records of official correspondence and communications and create a system to log both incoming and outgoing correspondence relating to procurements.
• Supervision, Training & Development: The Procurement Specialist will directly supervise the Procurement Officer and ensure performance of the highest standard; consistent with project needs.

Qualifications, job requirements and competencies
• Bachelor of Procurement and Logistics Management or Bachelor of commerce, Business
• Administration or a related business field
• A Masters’ degree in Procurement and Logistics management or its equivalent.
• Membership of CIPS is an essential requirement for this job.
• Minimum 5 years’ project procurement management experience, including managing field office procurements and supervision of employees.
• Thorough knowledge of USAID procurement, contractual, procurement and reporting requirements.
• Strong leadership, analytical and organizational skills; demonstrated ability to work both independently and within a team, assess priorities, and manage multiple activities with attention to detail.
• Advanced Computer skills including proficiency in Microsoft Office programs, (Excel spreadsheets, word processing, power point, and electronic mail) and any procurement computer packages.

Work Hours: 8

Experience in Months: 60

Level of Education: Bachelor Degree

Job application procedure
Interested and qualified candidates should apply via the email below and submit their cover letters, a detailed curriculum vita and copies of relevant academic documents to: hr@mjap.mak.ac.ug  addressed to; The Human Resource Manager, Makerere University Joint AIDS Program (MJAP), not later than 12th April 2022 at 5:00pm.

All Jobs

QUICK ALERT SUBSCRIPTION