Summary
Date Posted: Friday, December 23, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Overview:
• URC is seeking an experienced Program Assistant for the USAID Uganda Health Activity (UHA), a five-year program. The purpose of UHA is to support the Government of Uganda’s (GOU’s) efforts to increase the survival and well-being of vulnerable populations and improve overall health system resilience in seven priority regions. The program will strengthen the quality and availability of MNCH, FP/RH, nutrition, and facility-level WASH services as well as health systems at the regional-, district-, facility-, and community-levels.

Responsibilities:
• The Program Assistant will provide support to project staff with the overall aim of ensuring smooth functioning of operations and project activities. S/he is an integral part of the administrative team and will work closely with senior and technical staff to ensure project needs are met.

Specific responsibilities include the following:
• Support preparation of invitations for trainings and workshops and follow-up with participants as needed.
• Support preparation of materials and logistics for outside trainings, workshops, and special events
• Develop checklist for required training materials and equipment with technical lead and prepare corresponding requests.
• Ensure training teams have required materials and equipment packed prior to training and returned to stores/inventory following the training.
• Support gathering information and organizing documentation for processing payments related to per diems, transportation refunds, mileage/fuel refunds to training/activity participants.
• Support in managing logistics for meetings and workshops including organization of lunch/tea, preparation of the meeting space/equipment, welcome participants, and materials preparation.
• Working closely with finance & technical teams, follow up to ensure participants payments are made in a timely manner.

Additional and other responsibilities may include, but are not limited to:
• Maintain electronic and paper files of program communications, materials, and health unit specific documents.
• Any other duties as assigned by supervisor and other senior staff.

Knowledge, Skills and Abilities
• Ability to independently plan and execute complex tasks while addressing daily management details and remaining organized and focused on long-term deadlines and strategy highly desirable.
• Excellent inter-personal and communication skills and excellent organization skilQualifications:

Required Experience and Qualifications
• Bachelor’s Degree in Administration, Management, Business, Social Science, or other relevant field.
• At least one (1) years of relevant professional experience in office administration.
• Excellent knowledge and experience with Windows, Word, Excel, PowerPoint, and other data processing and graphical presentation software.
• Oral and written English language fluency.

This job is open to candidates legally authorized to work in Uganda. No allowances have been budgeted for this position.
Only shortlisted candidates will be contacted. Unless otherwise directed we will retain your CV in our database for future opportunities.
URC is proud to be an Equal Employment Opportunity employer.
We value and seek diversity in our workforce

Work Hours: 8

Experience in Months: 12

Level of Education: Bachelor Degree

Job application procedure
• Interested and qualified? Click here to apply

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