Summary
Date Posted: Friday, April 07 2023, Base Salary: Not Disclosed

JOB DETAILS:

Report to: Project Coordinator
Location: Terego District

Purpose of the position:
To provide administrative support to ensure efficient operation of the office.

Key Outputs/Responsibilities.
People & Service provider management
• Organize and schedule meetings and appointments
• Produce and distribute correspondence memos, letters, faxes and forms
• Coordinate repairs to office equipment

Planning, Documentation and events support
• Develop and maintain a filing system
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.
• Maintain computer and manual filing systems
• Ensure soft copy documents are backed weekly

Office House Management
• Ensure there is enough refreshments and cleaning supplies and materials
• Maintain office key logs and ensures office premises are safe; secures office keys and allocates them to staff keeping copies of each set of keys.
• Assistant in maintaining asset registers and ensure routine service of office machinery and assets.
• Order office supplies
• Maintain a data base of Office Asset
• Identify and coordinate request for installation, repair services in line with policy
• Monitoring the security of the store as well as cleanliness
• Track and ensure timely payment of utility bills
• Provide logistical support and back up in the planning of meetings and workshops
• Ensure adequate stocks of key office mterialsare in place at all times

Communication and relationships
• Provide information by answering questions and requests
• Provide general support to visitors

Hotel reservations processing and management
• Book travel arrangements and hotels

Stores and Assets Management
• Ensure project stores/inventories are well managed
• Project asets register in place, assets are engraved and are safe

Qualifications: Education/Knowledge/Technical Skills and Experience
• Diploma in Business Administration, office management social sciences or related disciplines.
• Experience in implementing administrative 2 years preferably within an NGO setting.
• Good communication skills Excellent interpersonal skills Good computer skills
• Live out Christian values and able to stand above denominational diversities.
• Attend and participate/lead in daily devotions and weekly Chapel services.
• Can perform other duties as required
• 2 years’ experience in Administrative work with NGO
• Customer care experience
• Good Communication
• Good computer skills
• Excellent interpersonal problem solving
• Priority setting and Multitasking skill
• Good time management
• Good report writing and feedback skills
• Ability to communicate in English language
• Effective in written and verbal communication in English
• Proven admin or assistant experience
• Knowledge of office management systems and procedures
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• Proficient in MS Office
• At least 2 years of experience in the field or in a related area

Applicant Types Accepted:
Local Applicants Only



Job Experience:No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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