Summary
Date Posted: Thursday, January 23 2025, Base Salary: Not Disclosed

JOB DETAILS:
Background:
UN Women, grounded in the vision of equality enshrined in the Charter of the United Nations, works for the elimination of discrimination against women and girls; the empowerment of women; and the achievement of equality between women and men as partners and beneficiaries of development, human rights, humanitarian action and peace and security.
United Nations Security Council Resolution 1325, unanimously adopted in October 2000, stressed the importance of equal participation and full involvement of women in all efforts of maintaining and promoting peace and security. The Government of Uganda has been implementing National Action Plans on UNSCR 1325 since 2008. The first three-year NAP ended in 2010 and the second NAP 2011-2015 expired in December 2015. Uganda is now implementing its third NAP 2021-2025. The NAP provides a framework for the implementation of UNSCR 1325 at country level. It outlines the roles and responsibilities of government, civil society and development partners, and provides indicators for measuring progress. The Ministry of Gender, Labour and Social Development (MoGLSD) led the development and implementation of the past NAPs and is also leading on the implementation, monitoring and reporting of the 3rd NAP, with technical and financial support from UN Women Uganda CO.
Within this broader context, UN Women Uganda Country Office acts as the Managing Entity in Uganda of the Women’s Peace and Humanitarian Fund (WPHF). The UN Women’s Peace and Humanitarian Fund (WPHF) mobilizes critical support for local and grassroots civil society organizations working on women, peace and security and humanitarian action. WPHF is a flexible and rapid financing mechanisms supporting interventions designed to enhance the capacity of women to prevent conflict, respond to crises and emergencies, and seize key peacebuilding opportunities. Currently 12 organizations are receiving funding from WPHF in Uganda.
Reporting to the Programme Specialist Women Peace and Security, the Programme Coordination Analyst is responsible for the day-to-day coordination of the Women’s Peace and Humanitarian Fund portfolio in Uganda, which includes coordinating relationships with national partners/grantees and stakeholders, and coordinating the monitoring and reporting, financial management and other resources of the portfolio.

Key Functions and Accountabilities:
Coordinate the Women’s Peace and Humanitarian Fund (WPHF) Portfolio
• Coordinate the overall Portfolio work plan development and implementation according to the Strategic Note, WPHF Operational Guidelines and programme document;
• Gather inputs and coordinate the preparation of work-plans, periodic narrative progress reports and expenditures status reports to the WPHF National Steering Committee and UN Women, in coordination with the WPS Specialist;
• Coordinate convenings of the National Steering Committee on a semi-annual basis;
• Establish systems for project planning, implementation and monitoring, in collaboration with grantees;
• Record and maintain documents on relevant Programme activities, issues, and risks.

Guide coordination with national partners/grantees and other stakeholders:
• Coordinate relationships with national partners/grantees to support implementation and expansion of the WPHF Portfolio, raise potential problems and suggest solutions;
• Identify capacity building needs and support partners/grantees through technical assistance, mentoring, training and capacity development initiatives;
• Act as the day-to-day focal point in Uganda for the WPHF Secretariat (in Geneva), responding to requests for information and keeping the designated Secretariat Programme Officer appraised of developments at country level.
Coordinate the monitoring and reporting on the WPHF Portfolios:
• Gather and compile all information necessary for monitoring and reporting on programmes and projects from the planning to the evaluation stages;
• Monitor the implementation of activities and the expenditure of funds; conduct regular monitoring visits;
• Lead on drafting and providing inputs to annual and quarterly reports; coordinating the submission of grantee financial and narrative reports to ensure timely and accurate reporting, and liquidations;
• Provide inputs from WPHF programme activities and results to Country Office and Cooperation Framework reporting.
Manage people and finances of the WPHF Portfolio:
• Coordinate development and preparation of financial resources of the programme including budgeting and budget revisions, and expenditure tracking and reporting;
• Monitor the allocation and disbursement of funds to participating grantees, and ensure timely liquidations for all grantees on a quarterly basis;
• Coordinate other members of the WPHF sub-team, including UNV Programme Officers, Programme Associate and Finance, to ensure streamlined and timely delivery across the portfolio.

Build partnerships and support in developing resource mobilization strategies
• Provide inputs to the development of partnerships and resource mobilization strategies, especially in relation to expanding the WPHF portfolio;
• Participate in working groups and coordination meetings on behalf of the Country Office, as assigned.
Advocate and facilitate knowledge building and management and communication
• Document the programme implementation process and products;
• Contribute to the exchange of information and provide inputs to the development of knowledge products internally and externally of the programme;
• Coordinate the organization of major advocacy campaigns, events, trainings, workshops and knowledge products.
The incumbent performs other duties within their functional profile as deemed necessary for the efficient functioning of the Office and the Organisation.

Competencies :
Core Values:
• Integrity;
• Professionalism;
• Respect for Diversity.
Core Competencies:
• Awareness and Sensitivity Regarding Gender Issues;
• Accountability;
• Creative Problem Solving;
• Effective Communication;
• Inclusive Collaboration;
• Stakeholder Engagement;
• Leading by Example.

Please visit this link for more information on UN Women’s Values and Competencies Framework:
Functional Competencies:
• Good programme formulation, implementation, monitoring and evaluation skills
• Good budget and finance skills.
• Good knowledge of Results Based Management
• Ability to gather and interpret data, reach logical conclusions and present findings and recommendations
• Good analytical skills
• Knowledge of UN programme management systems

Supervisory/Managerial Responsibilities:
The Incumbent has no direct line management responsibilities, however they will be responsible for coordinating members of the WPHF sub-team to ensure quality and timely delivery of the portfolio. The sub-team currently consists of an International UNV, a Programme Associate and a Finance Associate, all of whom work on the portfolio part-time alongside their broader functions within the WPSHA Unit/Country Office.

Recruitment Qualifications
Education and certification:
• Master’s degree or equivalent in public administration, law, human rights, gender equality, management, social sciences or other related areas is required.
• A first-level university degree in combination with two additional years of qualifying experience may be accepted in lieu of the advanced university degree.
• A project/programme management certification (such as PMP®, PRINCE2®, or MSP®) would be an added advantage.

Experience:
• At least 2 years of progressively responsible experience at the national or international level in managing complex and multi-component programme interventions with national partners, preferably related to Women Peace and Security and/or Humanitarian Action is required.
• Experience in coordinating, implementing, monitoring and evaluating development programmes and projects is desirable.
• Experience in the usage of computers and office software packages (MS Word, Excel, etc.) and spreadsheet and database packages, experience in handling of web-based management systems is required.
• Experience in the use of a modern web-based ERP System, preferably Oracle Cloud, is desirable.

Language Requirements:
• Fluency in English is required.
• Knowledge of another official UN language is desirable (French, Arabic, Chinese, Russian or Spanish).

Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure
• Interested and qualified? Click here to apply
 
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