Summary
Date Posted: Wednesday, November 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Reporting to: The MHU Finance and Administration Manager (FAM)
Work station: Kampala
Contract Type: Full Time, Two - Year Term (with a possibility for a 1 – year extension)
Working hours: 8:30am- 5:00pm (Monday - Friday)
Salary: Commensurate with experience, knowledge and skills
Start date: January 2023

Job Purpose
The Project Accountant is responsible for the preparation of monthly management accounts, project income and expenditure statements, reports to donors and any other (sometimes) ad hoc reports as required.

Main duties and responsibilities of the role
Financial Management
• Provide the FAM and Project Coordinator with all necessary information to ensure good financial management
• Monitor the cash flow of the project bank account in to ensure that the account is not over withdrawn
• Implement all financial policies as established by MHU
• Prepare monthly accounts i.e. monthly statements and bank reconciliation for the project funds, ensuring they are submitted to the supervisor in time
• Assist the FAM in following up on and implementation of all audit recommendations
• Assist the FAM in the capacity building of programme staff in financial management and budget monitoring
• Participate in the preparation and execution of annual and any other audits.

Budget preparation and Control
• Provide the FAM and Project Coordinator with necessary background information and guidelines for the preparation of quarterly, mid-year and annual budgets
• Provide the FAM with monthly variance statements indicating to him/her major likely variances in project finance expenditures
• Provide MHU with quarterly variance statements and their accompanying notes.

Authorization of Payments
• Check all transactions to ensure that all payments are authorized and backed up with proper receipts, invoices and/or other supporting documents.
• Make authorized payments within approved budgets limits and provisions.


Payment Vouchers Control
• Check all vouchers to ensure that they are serially numbered, properly described, signed, duly approved, stamped “PAID”, and supported by proper receipts or other documents
• Store and file all the above documents ensuring that they are secure and well labelled.

Salaries and Statutory Payments
• Preparation of the monthly payrolls and ensure all statutory deductions off the payroll are remitted to relevant authorities, in a timely manner
• Prepare monthly payroll reconciliation indicating the reason for any difference from previous months.


Procurements, stores and logistics
• Follow laid down procedures in procurement by checking pricing of all items and advise management on cost minimization by ensuring that items purchased are in accordance with approved budgets
• Ensure that the project assets including the computers, vehicle, etc, are well maintained and functional all the time
• Prepare and maintain/update the fixed assetregister
• Drawing and ensuring supplier contracts are up to date
• Checks vehicle log book on a monthlybasis
• Carry out assigned administration duties directly or indirectly related to MHU financial procedures.

Person specifications
• A Bachelor’s Degree in the Finance/Accounting field with a minimum of 3 years of experience as a qualified accountant preferably in an NGO environment. Professional training in accounting will be an added advantage.

Essential criteria
• Strong technical abilities and up to date knowledge of Generally Accepted Accounting Principles
• Experience in the preparation and review of management accounts and the critical analysis of a trial balance
• Experience in the preparation of annual financial statements for audit
• IT Skills and familiarity with any accounting computer software
• Experience of working with donor funds

Desirable criteria
• Excellent verbal, analytical, organisational and writing skills
• People management skills
• Experience of working in partnership settings
• Proactive and motivated with a strong commitment to MHU’s vision, mission and values
• Attention to detail.


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested individuals should send a motivation letter and CV as one PDF document/file (of maximum 8 pages for the Project Coordinator and 6 pages for all other positions), not later than 4:00pm on Friday 18th November 2022 via email to jobs@sosuganda.org  and copy to
mhu@mentalhealthuganda.org  - subject line is the job title e.g. “Project Coordinator”.
Do not send academic documents – heavy files containing academic documents or submitted as images, or any other that do not adhere to these instructions and or late applications, will not be considered.
Only shortlisted candidates will be contacted. The motivation letter must also include the details of 2 suitable referees who can comment on the candidate’s ability. Women and Persons with disabilities are highly encouraged to apply, including those with a lived experience of mental health problems.
Note
1. The commencement of these positions is subject to the availability of funding.
2. SOS and MHU promote zero tolerance for discrimination/harassment based on gender, religious beliefs etc. All staff and volunteers shall adhere to strict guidelines in order to facilitate “silent” inclusion. Staff and volunteers also adhere to safeguarding provisions – a set of procedures and practices designed to ensure that no harm comes to project beneficiaries as a result of contact with MHU’s programs, operations or individuals.


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