Summary
Date Posted: Wednesday, November 09, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Job Purpose
The Project Coordinator will be responsible for providing general oversight over all actions of the project. S/he will be accountable for the management of the project within the structure of SOS. S/he will provide oversight for programme implementation and support teams; timely planning, implementation and reporting; and liaising with counterparts from other SOS projects, partners, other NGOs and donors.

Main duties and responsibilities of the role
Project Implementation and Management
• Oversee day-to-day implementation of all activities as laid out in the Programme and Annual Plans, with particular attention to the broader context, tracking the achievement of results, providing constructive supervision to the project team to implement, monitor and evaluate work plans
• Timely quality implementation, overseeing the execution of the work plans and reporting ensuring that activities are in line with the project strategy, and reflect the commitments project partners have made to the donor and the beneficiaries
• Lead the review of budget against actual expenditure on a monthly basis with the team, ensuring timely and accurate feedback to the Finance department
• Ensure compliance with SOS and donor finance and logistics guidelines, including all aspects of procurement and asset management for the project
• Support the training of Champions, Mentor Champions and school teachers, with the support of the project team, including revision of training curriculum based on MHU’s existing curriculum
• Provide coordination support to in-country visits by local and international counterparts
• Ensure the project is in compliance with SOS, donor and national requirements.

Project Monitoring and Evaluation
• Working with the M&E Officer to design an appropriate M&E framework, including relevant tools, aligned to the agreed indicators
• Ensure appropriate M&E activities are carried out regularly by the project actors (data collection & analysis, monitoring of project progress against established work plans, monitoring of established indicators and utilization of results to inform project (re-)design)
• Support in identifying gaps in M&E systems and processes, and make recommendations for improvements
• Support the baseline and evaluation of programme activities by providing advice on the tailoring of evaluation tools, participating in the evaluations themselves and allowing the project team to participate
• Ensure timely submission of all project reports, quality of data and proper archival of project information
• Conduct regular meetings with project team and other key actors to assess progress toward objectives, discuss issues and assist in finding solutions to challenges identified.


Human Resource Management and Development
• Maintain open and professional relations with project team members, promoting a strong team spirit and providing oversight and guidance to enable team to successfully perform in their positions
• Document and address breaches of policy and disciplinary issues in coordination with the Human Resource Office in a professional manner
• Ensure the Performance Management cycle is implemented and documented timely for all project staff under his/her direct supervision
• Supervise and mentor direct-report team, including communicating clear expectations, setting performance objectives, establishing a supportive environment while emphasizing accountability, providing regular and timely constructive performance feedback, and leading documented performance reviews
• Provide direct support to the project team through orientation, leave management and exit management processes are carried out timely and in line with relevant policies and procedures
• Support SOS management team in the implementation of personnel policies including coaching, performance evaluation, team development, and disciplinary measures.

Communication, Coordination and Representation
• Represent the project and SOS in interfaces with government authorities (administrative and sectoral), and other NGOs at the national level
• Actively develop and maintain effective working relationships with key stakeholders at the national and local level including donors, government actors, beneficiary populations and their representatives, etc
• Lobby for and secure space for the inclusion of the project advocacy agenda on national platforms
• Support and coordinate with project operation structures/sectors, to cooperate, collaborate and consult with key partners to ensure consistency, harmonization and to avoid duplication of effort
• Ensure that all project data, including beneficiaries’ data, is shared strictly in accordance with the existing international ethical standards and information sharing principles
• Prepare regular reports to keep partners and stakeholders informed of the project activities
• Ensure maximum visibility of SOS and partners as per project requirements/commitments
• Draft regular reports and verbal updates to the SOS National Youth Program Coordinator about the project.

Person specifications
Degree in social work, development studies, community development, community psychology or other relevant humanities; with a minimum of 5 years relevant working experience in a strong civil society setting. A post graduate qualification in any relevant field will be an added advantage.

Essential criteria
• Previous or relevant experience of project management including delivering projects on time and budget
• Strong demonstrable, financial management skills, budget management experience including forecasting and monitoring expenditure
• Knowledge and understanding of mental health issues and the mental health landscape in Uganda
• Experience of reporting to donors and stakeholders, with a firm command of both written and spoken English
• Experience of workshop/training design, facilitation and delivery
• Experience of partnerships, with demonstrable skills of collaborative working, and relationship management and the ability to identify and rapidly resolve barriers, difficulties and conflicts
• Ability to create and maintain a supportive work environment and have knowledge and experience of recognising and responding to personal wellbeing issues
• Good empathy, perception and listening skills
• Excellent problem solving skills and ability to identify and address problems
• High level of integrity
• Experience of multi-tasking, prioritising competing work and working to deadlines.

Desirable criteria
• Experience of managing youth-led projects and ensuring youth participation
• Experience of communicating programme results
• Experience of programme monitoring and evaluation
• Direct or indirect experience of mental health problems and openness to people with mental health issues
• Good IT Skills with strong competencies in Internet, Ms Word, Ms Excel and Power Point.


Work Hours: 8

Experience in Months: 6

Level of Education: Bachelor Degree

Job application procedure

Interested individuals should send a motivation letter and CV as one PDF document/file (of maximum 8 pages for the Project Coordinator and 6 pages for all other positions), not later than 4:00pm on Friday 18th November 2022 via email to jobs@sosuganda.org  and copy to
mhu@mentalhealthuganda.org  - subject line is the job title e.g. “Project Coordinator”.
Do not send academic documents – heavy files containing academic documents or submitted as images, or any other that do not adhere to these instructions and or late applications, will not be considered.
Only shortlisted candidates will be contacted. The motivation letter must also include the details of 2 suitable referees who can comment on the candidate’s ability. Women and Persons with disabilities are highly encouraged to apply, including those with a lived experience of mental health problems.
Note
1. The commencement of these positions is subject to the availability of funding.
2. SOS and MHU promote zero tolerance for discrimination/harassment based on gender, religious beliefs etc. All staff and volunteers shall adhere to strict guidelines in order to facilitate “silent” inclusion. Staff and volunteers also adhere to safeguarding provisions – a set of procedures and practices designed to ensure that no harm comes to project beneficiaries as a result of contact with MHU’s programs, operations or individuals.


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