Summary
Date Posted: Friday, August 12, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Scope of Work
The scope of work will include but is not limited to the following:-
a) Budgeting and Planning
i. Support the Implementing Institutions in preparing annual Work Plans and
Budgets of the project in accordance with GoU and World Bank budgeting
rules and procedures.
ii. Consolidate and submit the annual Work plans and the budgets for GoU
and IDA approvals.
iii. Upload approved annual Work plan and budgets to IFMS.
iv. Prepare quarterly monitoring reports comparing actual expenditure against
the budget Highlighting weak performing areas for attention of Project
Coordination Manager;
v. Prepare annual and quarterly disbursement forecasts for all components of
the project in line with project’s procurement plan and Work Plans.
b) Funds Management
i. Prepare cash flow forecasts in consultation with the Project Coordination
Manager at EASP.
ii. Ensure that all accounting records and bank accounts are up-to-date under
approved computerized accounting systems.
iii. Prepare monthly Bank reconciliation for all Project Bank Accounts.
iv. Prepare monthly returns for onward transmission to the Treasurer Office of
Accounts in compliance with Government accounting reporting
requirements.
c) Expenditure/Payment Processing
i. Monitor compliance with Operating procedures of Government and the
World Bank e.g. Procurement, Disbursements, Special and Designated
Accounts, Interim Financial Reports (IFRs), Special Commitments, Letters
of Credit etc. while processing payments.
ii. Analyze, plan, design, implement, and monitor a system to augment internal
controls in line with best practices in the process of payment and
expenditure management.
iii. Apply pre-audit checks on all payments before payment from the
assignment accounts including budget availability, sanction of competent
authority and compliance with applicable financial rules & regulations.
iv. Obtain IDA No Objection from the Bank for every prior review activity before
processing any payment.
v. Verify payments and ensure that only eligible payments are forwarded for
Accounting Officer’s approval and drawing funds from the assignment
account.
d) Accounting and Record Management
i. Record all transactions timely and accurately in the books of accounts (both
in UGX and US$) and ensure that no expenditure remain unaccounted.
ii. Maintain accounts as per government accounting procedures and IDA
Financial Management guidelines.
iii. Oversee the process of entering transaction level data in the IFMS and
generating vouchers from the system.
iv. Ensure up-to-date maintenance of adequate registers, books of accounts
and records in appropriate order and format to meet the government and
World Bank requirements and to facilitate classification and analyzing the
financial information for monitoring the project progress.
v. Prepare monthly bank reconciliation statements of assignment account both
in UGX and US$.
vi. Reconcile the expenditure on government prescribed format with the office
of Accountant General.
vii. Process monthly payroll of project employees. Ensure proper payroll
controls are applied and the payments are made directly in the Bank
accounts.
viii. Prepare and process monthly payroll and submit to Accounting Officer
through Project Coordination Manager for approval prior to making any
payment under salaries.
ix. Ensure that the Project fixed assets records are maintained for the project
identifying location and user of each asset.
x. Arrange for the annual and periodical inventory review and update of the
project assets records.
xi. Ensure safe custody of all financial records for review by Bank Missions,
third party monitoring agents; and external & internal auditors.
e) Financial Reporting
i. Prepare Quarterly and Annual Financial Statements for parallel financing to
the projects from World Bank and counterpart funds as well as timely
reporting to the Accounting Officer on material variances.
ii. Monitor the financial management aspects of the progress of contracts e.g.
the deliveries versus amount paid for.
iii. Support the Project Coordination Manager in monitoring performance
against agreed Financial Performance Indicators.
iv. Conduct Financial Management Reviews and Prepare Quarterly Reports.
v. Manage financial aspects of the contracts under implementation, including
payment terms, purchase orders and variation orders.
vi. Provide Backup financial management support to line Ministries under
EASP.
vii. Prepare periodic financial reports specified under the Legal Agreement or
recommended by the World Bank.
f) Audit
i. Liaise with the Internal/External Auditors and follow up any audit
queries/management letters.
ii. Make arrangements for timely initiation and completion audit of the projects
and ensure that reports produced are in compliance with audit requirements
of the Government and the World Bank.
iii. Ensure that the project is adequately reflected in the audit plan of internal
auditors and that internal audit is periodically conducted in accordance with
the internal audit plan.
iv. Attend entry and exit meetings with internal/ external auditors, facilitate
timely completion of audits by arranging timely submission of annual
financial statement in appropriate format, provision of information and
documents responding to queries, initiate actions for holding implementing
Institutions meetings to address audit objections.

1.4 Person Specifications
a) Qualifications
i. Bachelor’s Degree in Commerce/ finance/ Business Administration
majoring in Accounting/ financial Management from a recognized
University/Institution
ii. Master’s Degree in Business Administration/Accounting/Finance from a
recognized University/Institution
iii. Full Professional qualification in either ACCA, CPA, CFA or CA.
b) Experience
i. At least eight (8) years of relevant professional experience in financial
management, financial analysis and accounting four (4) of which must have
been in public sector accounting and financial management systems role at
a senior level in government or a reputable organisation.
ii. Specific experience in Projects financed by Multilateral/ Development
Financial Institutions such as the World Bank, ADB, AFD, KfW, China Exim
Bank or equivalent.
iii. Demonstrated experience in using World Bank and Government’s
accounting systems such as Integrated Financial Management Information
System (IFMIS) and World Bank Client Connection.

c) Competencies
i. Technical
a. Knowledge of accounting software and financial systems.
b. Planning and budgeting
c. Expenditure management and budgetary control
d. Financial reporting
e. Accounting/ book keeping
f. Risk management and assurance
g. Analytical skills and Strategic thinking
h. Information and communication technology
ii. Behavioral
a. Ethics and Integrity
b. Assertiveness and Self confidence
c. Self-control and stress management
d. Flexibility
e. Concern for quality and standards



Work Hours: 8

Experience in Months: 48

Level of Education: Bachelor Degree

Job application procedure
If your qualifications and experience match the requirements for any of these roles, please complete and submit your application via this link EASP Project Staff Recruitment Application Form.
• All applications must be submitted to KPMG via the online application form at the link above.
• Closing date for receipt of applications will be August 31, 2022.
• Each individual can only apply for a maximum of two (2) positions.
• Any candidate who tries to influence the recruitment process shall be immediately disqualified.
• All applications will be selected on merit and only shortlisted candidates will be invited for interviews. For any questions regarding the application process please contact the Executive Selection Division, KPMG on +256 312 170080 or +256 312 170081.

All Jobs

QUICK ALERT SUBSCRIPTION