Summary
Date Posted: Monday, October 09 2023, Base Salary: Not Disclosed

JOB DETAILS:
The Government of Uganda, through Uganda Coffee Development Authority (UCDA) received finansing from the European Union (EU) under the 11 European Development Fund (EDF) to support the Development of the Coffee and Coosa Value Chains, such that they could realize their full potential under the project "Coffee and Cocoa Value Chains Development (CoCoDev) in Uganda
The general objective of CoCoDev is to contribute to the Ugandan transition towards an inclusive, green and competitive low carbon economy with the creation of decent green jobs in a number of

Uganda Coffee Development Authority Contracted Q-sourcing Limited to provide recruitment services for the open position.
Q-Soursing Limited trading as Q-Sourcing Serve is a manpower management solutions firm operating in the East African Region in the countries of Uganda, Kenya, Tanzania, Rwanda, and South Sudan

Duty Station: UCDA Headquarters, Kampala and following up payments for office

Purpose of the Position:
The Administrative and Logistics Officer will be responsible for organizing and maintaining project files and records, keeping systems organized and implement all clerical and administrative duties under the project.

Duties and Responsibilities:
• Responsible for safeguarding all CoCoDev assets and maintaining and updating asset register and submit quarterly asset list to the Finance and contracts officer including asset owner, condition of asset any repairs or maintenance needs ensuring all assets are tagged accordingly
• Maintain project records and assist in their movement, and develop control processes for efficient management of records;
• Organize meetings, workshops & training events, including production and distribution of necessary materials, taking and finalizing where required and ensuring clear and efficient filing of the same;
• Responsible for end month finalizations, bank reconciliations withholding tax work advances, cash reconciliations and maintaining bank ledgers
• Keep stock of office materials, equipment functionality, stationary, supplies, etc
• Draft correspondences and other project documents, and perform data entry. recording, printing and filing duties;procurement for various supplies as needed.
• Manage and request for petty cash replenishment to the finance office: 8) Prepare and raise requisitions
• Track and monitor all advances to ensure timely retirement
• Reconcile bank, supplier and service statements on a monthly basis
• Prepare monthly and quarterly reports and report variance for the NACORI grant 12) Help ensure administrative systems, processes and policies are in line with donor procedures.
• Responsible for the timely and accurate transactions bookings in both Excel and Sun Systems
• Supervise the office assistant through regular performance evaluation, capacity development and support
• Timely filing of NSSF, WHT, LST and PAYE returns.
• Performing any other relevant duties assigned by the Project Coordinator. Educational

Qualifications:
• A Bachelor's Degree in Business Administration, Accounting, Commerce. Social Sciences, Development Studies, or Office Management
• (Postgraduate qualification in administration is an added advantage

Relevant experience:
• Must have at least 3 years working experience in administration and logistics in a reputable organization or donor funded project
• Must have relevant working experience with donar funded projects. (i)Good knowledge of financial and administrative procedures of Donar funded project and Government of Uganda Competencies:

The candidate should have the following competencies:
• Excellent communication skills both orally and written.
• Excellent interpersonal and leadership skills.
• Knowledge of MS office packages.
• Records? data management skills.
• Ability to prioritize and plan effectively.
• Ability to multitask and cope with pressure at work.
• Good Customer and interpersonal relations
• Highest degree of Integrity and Honesty.


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure

Interested candidates should submit their applications, accompanied by a detailed CV. copies of both academic and professional certificates and testimonials, names and addresses of three reputable referees, contact details (e-mail, telephone).
Visit the Q-sourcing Website to apply. https://qsourcing.com/ 

Note: Deadline for applications is not later than 05:00pm, 20 October, 2023 Only shortlisted applicants will be contacted.

UGANDA COFFEE DEVELOPMENT AUTHORITY (UCDA) IS AN EQUAL OPPORTUNITY EMPLOYER. ANY SOLICITATION WILL LEAD TO DISQUALIFICATION.


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