Summary
Date Posted: Sunday, July 16, 2023 , Base Salary: Not Disclosed

JOB DETAILS:
To manage and preserve the ENCOT's central library and archival collections center for all customer loan files (Old and New). This includes cataloging, organizing, and maintaining books, journals, policies, manuscripts, loan files and other materials, as well as ensuring efficient access and retrieval of such information to intended recipients.

Key Duties and Responsibilities:
• Develop and update the archive management policies, guidelines, and procedures.
• Conduct regular inventory and assessment of collections to identify preservation needs and prioritize acquisitions.
• Develop and manage an efficient cataloging system for easy retrieval of files.
• Ensure accessibility of customer loan files and other resources to users, including implementing digital library initiatives.
• Assist users in locating and retrieving information from stored files in the archives.
• Provide reference to review, update and manage the library using existing Document management System for both in person and online (Remote) channels.
• Develop and deliver training programs to educate users on management of customer files and information retrieval from each files.
• Collaborate with relevant stakeholders to ensure proper storage, handling, and environmental conditions for files in the archive Centre.
• Develop and execute plans for digitization and digital preservation of archival materials by scanning and keeping digital copies of all customer loan files and documents therein.
• Promote library and archive resources and services through various internal communication channels, including organizing training, on call support and ENCOT staff social media accounts.
• Collaborate with operations departments to support their information archiving and retrieval needs.
• Stay updated with emerging library and archival trends, technologies, and best practices.
• Reporting.
• Any other duties that can be competently and professionally performed.

Minimum Requirements:
• Minimum of Diploma in Library and Information Science, Archival Studies, or a related field.
• At least one years’ experience in a similar position. Core Capabilities:
• High Organizational and Analytical skills.
• Excellent working knowledge of MS Office.
• Team player with good interpersonal skills
• High level of honesty, integrity and accountability.
• Friendly personality, able to communicate fluently and effectively.
• Excellent customer care.
• Ability to work well under limited supervision.


Work Hours: 8

Experience in Months: 12

Level of Education: Associate Degree

Job application procedure

Interested and only qualified candidates should Cover Letter and CV to hr@encot.org  to apply on or before 5:00 pm, Thursday 20th July 2023. Shortlisting will be done on a rolling basis and only shortlisted candidates will be contacted.
The Head of Human Resources
Encot Microfinance Limited
Plot 88, Port road
P.O. Box 389, Masindi


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