Summary
Date Posted: Monday, December 05, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Job Grade : OAG 20
Job Reference : ADM/56/136/01 Vol.7 [04/22]


MAIN PURPOSE OF THE JOB:
Provide technical support to OAG for efficient and effective records management in compliance with the applicable laws, regulations, policies and standards.

DUTIES AND RESPONSIBILITIES:
1. Planning for the directorate/department/branch
• Assist to initiate procurement procedures and budget implementation as per the department work plan

2. Undertake periodic inventory and appraisal of OAG records
• Conduct a records survey and update OAG records inventory as and when required.
• Establish records retention and disposal schedules and keep security and protection of vital records.
• Carry out the weeding of non-active records and disposal of obsolete records as per OAG policies and guidelines.

3. Maintain Records Archives Management System appropriate to the changing needs of OAG
• Consult with supervisor on handling e-records and report on any changes made.
• Update records classification system.
• Implement national policies on records and archives management in compliance with the applicable legislation and standards.
• Maintain a Records Management Information System and feed the MIS with relevant data from the archives.

4.Implementation of OAG Records and Archives Management (RAM) policy
• Sensitize and guide staff and stakeholders on the implementation of the RAM policy and archives management activities.
• Carry out the induction of new staff on records management
• Provide guidelines and standard procedures for the creation, managing, use, storage and destruction of records.
• Implement and monitor policies and procedures for the management of document, creation, maintenance, storage and destruction.

5. Provide Access and Reference to Archives
• Archive original audit reports signed by the Auditor General
• Update audit reports and archives database.
• Create and maintain back-up storage of audit reports.
• Carry out accession, preserve and conserve archives to make the records available when needed.
• Retrieve archives and serve archival to cleints as approved by the supervisor.

6. Execute other duties assigned.
• Assist in the reproduction and dissemination of audit reports to stakeholders.
• Participate in the implementation of stakeholder's engagement and sensitization activities in Local Governments.

7. Provide Access and Reference to Archives
• Prepare and submit periodic reports as per OAG guidelines and procedures
• Compile periodic reports for management review.

KEY PERFORMANCE INDICATORS:
• Accurate calendar/ dairy submitted.
• Meetings with accurate information of attendance and minutes filed.
• Good customer services.
• Clean and secure office environment.
• Correspondences circulated to the relevant Officers.

JOB SPECIFICATIONS:
Qualifications:
• Applicants should be Ugandans aged 35 years and below, holding a Diploma in Records and Archives management; Library and Information science, Office Management or related field from a recognized university/institution


Experience:
• At least two years working experience in a public or other reputable organisation.

KNOWLDEGE,SKILLS AND ATTRIBUTES:
KNOWLEDGE
• Office administration
• Records Management
• Report preparation

SKILLS and ATTRIBUTES
• Communication skills.
• Team player.
• Linguistic Analytical Ability
• Collaborative
• Planning and organising ability
• Client centric
• Digital literacy skills.
• Confidentiality
• Time management.
• Quality focussed
• Calm


Work Hours: 8

Experience in Months: 24

Level of Education: Postgraduate Degree

Job application procedure

Applications must be accompanied by:
• Detailed typed curriculum vitae which clearly supports the competencies required above. Copies of academic qualifications, professional training certificates and proof of employment history.
Names of three (3) referees and their contacts.
• A recent passport size photograph attached to the application form.

Applications must be made in triplicate and submitted on OAG application form, which
can be obtained from the OAG Website.
Applications received shall be acknowledged by the Office.
The deadline for receiving applications is 19th December, 2022 at 5:00pm. Late submission shall not be considered.
Applications must be addressed to:
The Auditor General
Office of the Auditor General
Audit House, Plot 2C, Apollo Kaggwa Road
P. O. Box 7083,
KAMPALA
John F.S. Muwanga AUDITOR GENERAL


Click here to Access the Application Form



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