Vacancy title:
Secretary /Admin Assistant

Jobs at:
Goodman International Ltd

Deadline of this Job:
29th September 2017

Duty Station:
Kampala, Uganda

Job details:
GOODMAN INTERNATIONAL LTD a Pharmaceutical Company based in Kampala – Uganda, dealing in Importation & Distribution of Human and Veterinary Medicines, Agent & Local Technical Representative (LTR) for several Manufacturers from Europe and Middle East. The company is looking for Honest & Trustworthy, Smart, and Qualified Candidates to join the Company as the SECRETARY /ADMIN ASSISTATANT

Duties

• To keep proper records of the all office files.
  
• To keep all office information secretive as required of a secretary.
  
• Prioritizing director’s incoming workloads and handling all correspondences.
  
• Organizing travels and making bookings of hotel, transport, air tickets of any staff traveling out or any visitor received by the Organisation.
  
• To draft, type, fax or email correspondence to their desired destinations especially of the liptis nutrition team and for the company at large.
  
• You will be responsible for the office equipment such as the telephone, fax machine, copier, computers, scanners and typewriters and ensure that they are strictly used on official basis only.
  
• To coordinate sponsorship of students and charity work with HRM/Admin and chairman/managing director.
  
• Maintaining technical knowledge by attending educational workshops and by reading secretarial publications.
  
• Providing historical references using the filing system whenever any history asked to be presented for official use.
  
• To ensure that the post office box is checked on a weekly basis for mails or any communication.
  
• You are In-charge of office stationery, make LPOs and present them to the Chairman/ Managing Director’s or the Director’s office for approval.
  
• To carry out all company filing as assigned to you by management.
  
• Maintain stationary supplies and verifying what goes out and comes in the stationary.
  
• To keep proper records of all company documents especially those assigned to you by you line manager.
  
• To arrange incoming and outgoing appointments of directors or managers and taking messages on behalf of the Organisation.
  
• To monitor, maintain and keep track of all service providers’ files such as telephone service provider, internet service providers etc.
  
• To perform any other duties assigned to you by management.
  

Qualifications.

• Should have diploma/degree from any recognized university preferably degree in secretarial studies, Administrative studies.
  
• Very quick at learning and delivering g reports in time.
  
• Excellent communication skills.
  
• At least 2-year working experience in similar role..
  
• Must be below 30years of age.
  
• Able to work independently as well as in a team.
  
• Computer literacy in MS Office, power point.
  
• Must have highest level of integrity.
  
• Very good at all secretarial work.
  
• Must be Female.

Job application procedure
APPLY & HAND DELIVERED TO
The Human Resource Manager
Goodman International Ltd
P.O. Box 21311, Kampala – Uganda
Hala Plaza Plot no 24B Nakasero Road.
Closing date: 29th September 2017

(Attach passport photo to the application. Only shortlisted candidates will be called.)