Summary
Date Posted: Monday, October 24, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Job Title: Senior Accountant
Location: Kampala, Uganda
Reporting to : Finance Manager
No. of Direct Reports: 3-5
Budget Responsibilities : (Y/N) Y

The Role
Reporting to the Finance Manager, the post holder is part of the Finance Management Team of Marie Stopes International in Uganda and ensures effective and efficient management of all Donor funds. The Senior Accountant is responsible for financial management, project financial reporting, and oversight of all financial and administrative activities to ensure full compliance with MSI and donor regulations and policies. The role will have a critical obligation to work closely with the in-country program team, MSI Donor reporting team, and the Regional Finance Team to ensure that all financial documentation prepared and submitted to the donor is correct, complete and appropriate.

Key Responsibilities
Devise accurate realistic and inclusive country programme budgets.
• Participate in preparation of annual operational and capital budgets in line with donor contracts.
• Monitor expenditure trends and provide timely advice and explanation on potential over or under spends to programme managers and senior management: allowing managers to make informed and appropriate decisions regarding adjustments to their program work plans.
• Monitor programme support costs and ensure they reflect agreed plans and donor regulations.
• Develop and ensure upload into the accounting system of high quality project budgets and monitor allocation of donor restricted income and expenditure to ensure effective utilization of donor resources.

Oversee and ensure financial systems and procedures that enable efficient and appropriate use of financial resources
• Review and ensure changes in MSI and donor requirements are reflected in in-country financial policies and procedures.
• Provide practice notes on financial policies and procedures manual to programme staff regarding any changes in donor compliance
• Inform program managers of any variations beyond 10% from approved budget categories.
• Support the Finance Director and Financial Controller to ensure organisational internal controls and systems are maintained and adhered to and address identified risks.


Effective management and oversight of working capital including stock, debtors and cash
• Coordinate and maintain a cash flow management and forecasting system whereby adequate funds are available for programme needs: following up and ascertaining donor cash inflows, strict expenditure control and a strong understanding of programme requirements
• Supervise monthly reconciliations of donor specific accounts (Deferred income, Deferred capital, Donated stock, Donor specific bank accounts)
• Assist in the country program’s cash management

Financial Reporting, Audit, and Project close-out
• Prepare and submit monthly, quarterly and annual donor financial and related reports according to agreed timelines, MSI standards, and donor requirements
• Participate in the various audit exercises, taking lead on all donor compliance audits.
• Lead all project close-out processes ensuring full compliance with donor requirements, and MSI Standards

Donor specific records management
• Manage the development of a proper filing system for all financial transactions allocable to all projects
• Ensure files are appropriately stored and compliant with donor financial regulations to facilitate the audit process.

Leading a continuously developing and improving team
• Work with the program/ project teams to ensure training and rollout of projects to all staff.
• Provide on job training and support to finance officers and assistants
• Conduct Donor compliance training to all stake holders

Experience
• Significant financial management experience at a similar level (donor funded and private sector preferred)
• Excellent knowledge of financial management systems and reporting
• Knowledge of donor contract requirements for budgeting and reporting
• Ability to perform under pressure, handle heavy workloads, and meet stringent reporting deadlines
• Clear ability to identify and set performance deliverables
• Excellent analytical skills
• Hands-on experience with electronic accounting systems; knowledge of SUN Systems and mobile money essential
• Able to communicate effectively at all levels
• Excellent verbal, written and presentation skills
• Cross-functional team player
• Proven leadership and management skills that motivate high performing teams and encourage innovation and creativity

Qualifications and Training (essential/ desirable)
• A professional qualified accountant and member of a reputable professional body (ACA, ACCA, CIMA or CPA)
• Degree-educated or equivalent in a business or finance related field (essential).
• More than one Ugandan language desirable

Personal Attributes
• Successful performance at MSI is not simply defined in terms of ‘what’ people achieve, but equally is about ‘how’
• people go about their jobs and the impact that they have on others. We encourage and expect all team members will demonstrate the following behaviours:

Initiative
• Thinking ahead and taking action to make the most of opportunities by finding the optimum solution

Innovative
• Thinking creatively and outside of the box so that ideas generated create a positive outcome

Effective Communication
• Communicating through active listening and good questioning techniques, using appropriate body language, ensuring information is clear and concise.

Responsive
• Being responsive to changing priorities and demands

Working Efficiently
• Planning, prioritising and organising work to ensure work is accurate and deadlines are met

Sharing Information
• Sharing information and knowledge whilst maintaining confidentiality

Focus on Learning
• Taking responsibility for keeping knowledge and skills updated and for seeking opportunities to develop further

Commitment
• Awareness and understanding of goals, vision and values and how your role impacts on this and going the extra mile to meet role requirements

Driven
• Drive and determination to deliver results

Accountable
Taking responsibility for appropriate decisions that you make, and the actions and behaviour you demonstrate

Embracing Change
• Openness to embracing change within the organisation and being able to adjust plans/activities accordingly

Motivated
• Motivation towards achieving quality results to maximise potential

Team Player
• Working as part of a team by being supportive, flexible and showing respect for each other

Team Member Behaviours
Work as One MS
• You contribute, use, and share accurate data and evidence to improve understanding, insight and decision-making across MS, enabling us to maximise our ability to influence others.
• You share relevant knowledge, expertise and resources to strengthen teamwork and prevent duplication of effort.
• You actively work as part of a team, providing support and flexibility to colleagues, demonstrating fairness, understanding and respect for all people and cultures.

Show courage, authenticity and integrity
• You hold yourself accountable for the decisions you make and the behaviours you demonstrate.
• You are courageous in challenging others and taking appropriate managed risks.

Develop and grow
• You seek feedback to enable greater self-awareness and provide the same to others in a way which inspires them to be even more effective.
• You manage your career development including keeping your knowledge and skills up to date.

Deliver excellence, always
• You strive to consistently meet and exceed expectations, putting clients at the centre of everything, and implement smarter, more efficient ways of performing your role.
• You build and maintain effective long-term working relationships with all stakeholders, and are a true MS ambassador.

Leadership (For Leaders only)
• You inspire individuals and teams, through situational leadership, providing clear direction.
• You seek and provide opportunities which motivate team members, helping to develop skills and potential whilst strengthening our talent and succession pipeline.
• You are aware of emerging developments in our sector, demonstrating strategic insight about our clients and business and encourage this in your team.
• You articulate a vision of the future which inspires and excites others.

MS Values
Mission driven: With unwavering commitment, we exist to empower women and men to have children by choice not chance.
Client centred: We are passionate about our clients and dedicate our efforts to delivering agreed objectives to the highest possible quality.
Accountable: We are accountable for our actions and take responsibility for everything we do to ensure long term sustainability and increased impact.
Courageous: We recruit and nurture talented, passionate and brave people who have the courage to push boundaries, make tough decisions and challenge others in line with our mission.


Job Experience: No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

Job application procedure

You are encouraged to apply for the above position provided you meet the specified minimum job requirements
To apply for the position, please visit the careers page on our website: www.mariestopes.or.ug  to submit your application. (please attach your CV) Or go directly to the application page by clicking here and click Apply Now

The deadline for applications is Thursday, 10th November 2022.
Msug Is An Equal Opportunities Employer, Committed To Safeguarding Humanity And Expects All Position Holders To Share This Commitment.
Msug Has A Well Guided And Transparent Recruitment Process That Requires No Payment From Any Candidate/Job Applicants/Potential Job Seekers As A Pre-Employment Requirement.

Female Candidates That Qualify Are Encouraged To Apply.


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