Summary
Date Posted: Tuesday, February 13 2024, Base Salary: Not Disclosed

JOB DETAILS:
KEY DUTIES & RESPONSIBILITIES
Shelter Depot Store management
• Oversee the project activities at the site and ensure orderly operation within the project site
• Ensure that the store is tidy and well-arranged all the time to ease removal of or getting in materials and or movement of people.
• Ensure safety and security of stores, equipment and materials kept in the store.
• Issue supplies and materials are released from the stores as per the duly authorized Stores Release Forms (SRF).
• Keep track of office supply levels, alert and inform the supervisor before stocks of particular items run out and make orders for replenishment.
• Receive supplies and equipment procured and delivered to the field site/locations for program activities.
• Inspect deliveries to confirm that materials delivered conform to the details of the Purchase Order, Delivery Note and or Way Bill and that they are free of any damage before accepting them into the store.
• Write out a Goods Received Note (GRN) for every consignment received.
• Prepare payment request vouchers for goods delivered, ensuring that all the relevant documents required have been attached. Ensure that the vouchers are approved and payments issued out to suppliers.
• Control access to stores and ensure that only authorized personnel have entry.

Documentation and Reporting
• Periodically carry out self-auditing to ensure that correct records are kept and systems and procedures are followed.
• Maintain and update goods information/record system for easy reference (copies of all relevant documentation including delivery notes, requisition notes, purchase orders, and shipment, reports, etc.
• S/he will be responsible for drafting weekly and monthly activity plans in line with project work plan and also support the plan for the next phase of the project.
• Preparations and submitting daily reports to the supervisor and swiftly escalating any adversity.
• Participate in routine Shelter Depot assessments and data collections requirements

Coordination
• Support the Shelter Depot Project Social Enterprise Lead in the communication with OPM, UNHCR, and other governing bodies in the settlement
• Representation of the Shelter depot project in various forums/partnerships and be able to present / showcase Shelter Depot’s achievements in various forums
• Support the effective communication between ALIGHT and Every Shelter, participating in regular project update meetings

Human resource management:
• Responsibility for supervising the community workers, the cleaner/loader and security guards.

Other
• Perform any other duties assigned by the supervisor or in his/her absence, his /her designate.

REQUIREMENTS
• Bachelor’s degree preferably in Business administration, Business Management or procurement and logistics.
• Minimum 2 years of relevant experience in a refugee settlement setting
• Experience in working with not-for-profit organizations, social business enterprises.
• Computer literate (Google suite App - Word, Excel, Power Point, or any office application)
• Good administrative and documentation skills.
• Customer/Client Service Skills
• Excellent report writing and analytical skills.

Core competencies:
• Proactive and self-motivated, able to work independently as well as in a team.
• Learning and adaption ability
• Solution oriented with ability to positively overcome challenges
• Ability to deliver with minimum supervision
• Effective communication, problem solving and decision-making skills.
• Excellent people skills and good public relations
• High level of integrity
• Well organized; able to meet deadlines, good understanding of time management.



Work Hours: 8

Experience in Months: 24

Level of Education: Bachelor Degree

Job application procedure

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