Summary
Date Posted: Friday, August 12, 2022 , Base Salary: Not Disclosed

JOB DETAILS:
Requisition ID: req29739
Job Title: Supply Chain Assistant-Warehouse
Sector: Supply Chain
Employment Category: Regular
Employment Type: Full-Time
Compensation: UGX 0 - 0 Salary
Location: Imvepi, Uganda

Job Description
Organization Description
Founded in 1933, the International Rescue Committee (www.rescue.org) is a world leader in relief, rehabilitation and post-conflict development services for those uprooted or affected by violent conflict and oppression. The IRC is currently working in over 40 countries around the world, addressing both the immediate and lifesaving needs of conflict affected people in emergencies and the reconstruction needs of post-conflict societies.
The IRC began programming in northern Uganda in 1998 in response to mass displacement and devastation wrought by rebel group, the Lord’s Resistance Army. In 2002, the IRC expanded to the remote, conflict-affected region of Karamoja and in 2011, began working with refugees in Kampala. Monitoring the influx of South Sudanese refugees at the end of 2015, the IRC began scaling up its response to refugees arriving in the West Nile region. By promoting durable solutions that deliver on the interdependent aims of saving lives, strengthening institutions, and supporting social cohesion, the IRC in Uganda is laying the building blocks for long-term stability and development –bringing people from harm to home. The IRC currently works in 9 districts in Uganda, including Kitgum, Lamwo, Kyegegwa, Moroto, Kiryandongo, Yumbe, Arua, Kasese and Kampala.

Job Overview
Reporting to the Supply Chain Officer, the Supply Chain Assistant- Warehouse will be responsible for ensuring the overall care and maintenance of the Imvepi Pharmaceutical Warehouse. The Supply Chain Assistant-Warehouse must be able to rapidly turn Program materials around, whilst ensuring the security/ safety of the materials and maintaining audit-compliant records.

Duties and Responsibilities
• Understand, implement and maintain standard IRC inventory management policies and procedures.
• Manage and document the receipt, handling, storage, dispatch, transfer, return, and reporting of goods through the IRC ERP (Microsoft Dynamics 365-Integra).
• Advise the Supply Chain Officer of potential inventory shortages.
• Manage casual laborers in the warehouse.
• Ensure the maintenance of warehouse buildings, fittings and equipment.
• Implement and ensure clear safety procedures.
• Implement and ensure clear loading / unloading procedures, correct stacking and turnover (FIFO) procedures.
• Advise the Supply Chain Officer of warehouse-specific issues for improvements.
• Ensure the stores are clean and always organized.
• Maintain the Warehouse activity book recording all outgoing and incoming receipts and activities.
• Update as per IRC requirements, the Asset inventory list and expendable store inventory list and produce monthly reports.
• Goods Reception and Transport
• Assist in receiving all supplies.
• Keep an accurate and up-to-date record of the store contents and inward and outward movement of goods in the warehouse register or stock cards.
• Prioritize dispatch needs in conjunction with program.
• Prioritize road transport in coordination with the program department and field sites.
• Supervise truck loading and documentation follow up.
• Warehousing and Inventory
• Monitor security of IRC’s storage and supplies.
• Receive completed store’s request forms and prepare the goods for issuance.
• Ensure goods, equipment is signed for received on the request form (office expendables) or waybill (all other items).
• Prepare a monthly report for the expendables store outlining all stock movements and remaining balances.
• On a monthly basis, work with the Supply Chain Officer to reconcile the inventory records to ensure that the physical inventory matches inventory balances in the IRC’s ERP System; based on what stock received and issued.
• Update the stock record cards regularly.
• Conduct routine inventory inspection and submit report to the Supply Chain Officer in a timely manner.
• Compliance and Ethics
• Provide consistent and constructive support to other departments to ensure compliance with policies and procedures.
• Identify and report Warehouse red flags.
• Implement internal and external audit corrective action plans (CAPs).
• Reporting
• Prepare and submit accurate timely standard weekly, monthly, quarterly, and ad-hoc Warehouse reports.
• Actively contribute to development and implementation of Global Supply Chain KPIs and Improvement initiatives.

Qualifications
• Diploma in Procurement and Logistics Management, a degree in similar field will be an added advantage.
• At least 2 years’ work experience in Warehouse Management.
• Knowledge in using Inventory Enterprise Resource Planning (ERP) software and experience in Managing Pharmaceutical Inventory is an added advantage.
• Physically mobile, able to lift 30kg without strain.
• Competent in spoken and written English.
• Good mathematical skills.
• Competent use of computers especially spreadsheets (format/sort/filter).
• Strong sense of personal integrity.
• Attention to detail.
• Strong supervisory skills.
• Ability to multi-task.
• Team spirit and problem-solving abilities.
Please note: Applications will be reviewed on rolling basis.
Standards of Professional Conduct
The IRC and IRC workers must adhere to the values and principles outlined in the IRC Way – Code of Conduct. These are Integrity, Service, Accountability and Equality. In accordance with these values, the IRC operates and enforces policies on Beneficiary Protection from Exploitation and Abuse, Child Safeguarding, Harassment-Free Workplace, Fiscal Integrity, Anti-Retaliation, Combating Trafficking in Persons, and several others.
Gender Equality & Equal Opportunity
We are committed to narrowing the gender gap in leadership positions. We offer generous benefits that provide an enabling environment for women to participate in our workforce including parental leave, gender-sensitive security protocols and other supportive benefits and allowances. We welcome and strongly encourage qualified female professionals to apply.
IRC is an Equal Opportunity Employer. IRC considers all applicants on the basis of merit without regard to race, sex, color, national origin, religion, sexual orientation, age, marital status, veteran status, disability, or any other characteristic protected by applicable law.

Work Hours: 8

Experience in Months: 24

Level of Education: Associate Degree

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