Summary
Date Posted: Monday, April 03 2023, Base Salary: Not Disclosed

JOB DETAILS:

Reference Number
UBLSUPCHAIN13323

Description
Internal
• Coordinating with sales and production departments on demand, production, material requirement and customer order fulfilment plans
• Coordinating with finance department on budgets, letters of credit, supplier payment
• Coordinating all procurement activities for all departments
• Coordinating strategic material procurement with the Group Procurement Head
• Coordinating product deliveries to as well as inventory levels of Service Centres

External:
• Vendor selection, evaluation and relation management
• Coordination and follow up with vendors on procurement quotations and orders
• Coordinating with external customers on the fulfilment of their orders
• Coordinating with customs officials on issue relating to import duties and the bonded warehouse

2. Planning
• Implement, evaluate and maintain/improve effective (demand, roll forming, material requirement, dispatch and in/outbound transportation) planning processes and systems through continuous evaluation and improvement
• Participate in Sales and Operations Planning meetings with Coated Steel BU’s, finding optimal solutions to potentially conflicting priorities of Sales and Production departments and keeping all stakeholders informed on progress against agreed plans
• Support the introduction of New Products from successful launch until product retirement

3. Procurement
• Select, evaluate and maintain relations with vendors through periodic performance reviews
• Negotiate terms of contracts and deliveries that are favourable for the company and comply with local laws and regulations
• Ensure that company procurement procedures are fully and transparently followed at all times
• Coordinate procurement activities with Group Procurement Head and other SCM’s in order to generate maximum synergy for the company
• Coordinate with finance department prior to Supplier commitment on letters of credit as well Supplier payment
• Secure material availability in accordance with the Material Requirements Plan
• Study market trends on pricing, alternative sources of materials, shipping practices and other patterns in the industry directly affecting procurement and advise the management accordingly
• Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods
• Develop and maintain effective relations with local customs authorities, ensuring that Import Duties and Taxes are paid
• Ensure (if applicable) all the Bonds given to the government in respect of purchased materials are properly accounted for and cancelled after their utilization

4. Warehousing (Raw material, spares, consumables, scrap and finished goods)
• Manage inventory of all SKU’s across the BU (raw materials, work in process, finished goods, traded items, spare parts and consumables in the factory as well as in the service centres)and establish controls to ensure the BU is operating at the highest level of performance based on key performance metrics and minimized supply chain risk
• Receiving inventory accurately and in a timely manner, verifying product quality, using appropriate technology, and maintaining necessary records
• Maintaining the quality of inventory by using proper storage and handling equipment and procedures and first-in-first-out procedures
• Ensuring that customs regulations are met in the bonded store
• Ensuring the completion of accurate and timely inventory counts as well as root cause analysis and reporting on any stock differences

5. Logistics
• Liaise with vendors and transportation companies regarding inbound shipments and expedite where required in order to prevent delays and extra charges/demurrage
• Liaise with internal/external customers on loading and delivery of orders following the dispatch plan, including proper documentation for export shipments
• Liaise with internal/external customers to Load and dispatch customer orders following the dispatch plan, in order to achieve maximum On Time In Full deliveries

6. Supply Chain Administration
• Adhere to Company standards and policies in addition to all regulatory requirements
• Support and implement Company initiatives to achieve performance, quality and safety metrics
• Contribute to periodic departmental and company planning and budgeting cycles including the annual Business Plan Process (BPP)Pro-actively monitor departmental operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
• Actively support the BU management team in implementing BU- and company-wide policies/procedures and action plans
• Collaborate with Group procurement head and Supply Chain managers of other Safal group companies on sharing best practices and improving performance
• Ensure the safeguard and security of Company assets
• Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores

7. Budgetary responsibility:
• Responsible for the preparation, implementation and monitoring of the Supply chain Budget as well as submitting inputs for the annual Business Plan Process (BPP)Making sure that Office assets & equipment are efficiently used.
• Making sure inventory losses (damages, theft) are kept within set limits

Qualifications:
• A minimum University qualification of a Bachelors degree in Procurement and Supply Chain with a minimum of five years of work experience in supply chain management/logistics within a manufacturing/commercial environment.
• Demonstrate knowledge on use of SAP HANA (ERP) system.
• Demonstrate working relationship with Uganda Revenue Authority (URA) including knowledge of AEO (Authorized Economic Operator) procedures.
• Ability to establish and maintain good customer relationships, both internally and externally at all levels


Job Experience:No Requirements

Work Hours: 8

Level of Education: Bachelor Degree

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