Summary
Date Posted: Monday, July 22, 2019 , Base Salary: Not Disclosed

JOB DETAILS:
Overview
The job entails providing administrative support to the team, assisting in daily office needs and overseeing the company’s general administrative activities.

Qualifications
Academic/Skills
• Bachelors’ Degree in a communication, technology or business-related course – equivalent work experience will be considered as well
• Proficiency in Microsoft Office packages
• Fluency in English
Work experience
• 2 - 3 years working experience handling administrative duties in a fast-paced environment
• Proven track record of fast execution of tasks and on-time delivery of high quality results
Personality
• Excellent communication skills and rapport with staff and other stakeholders
• Eager to constantly learn, improve and take on additional responsibility
• Discretion and trustworthiness
• Flexibility and adaptability
• Organizational skills and the ability to multitask and prioritize work
• Proactive and able to take the initiative
• Tact and diplomacy
• Excellent time management skills

Responsibilities & duties
• First point of contact to the company; deal with correspondence, phone calls, questions and requests from various stakeholders
• Implement and ensure compliance to administrative procedures and systems by the team
• Liaising with staff, suppliers and customers on administration related matters
• Resolve administrative problems and identify solutions in a timely manner
• Organize meetings, appointments, control access to management
• Book and arrange travel, transport and accommodation for the team
• Organize events and conferences pertaining to the company in coordination with external and internal stakeholders
• Plan meetings and take detailed minutes
• Provide general support to all visitors to the company and ensure their requests and queries are catered to by the responsible staff in a timely manner
• Typing, compiling and preparing reports, presentations and correspondence as required by management
• Ensure seamless operation of company equipment through preventive maintenance; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques in coordination with the different team supervisors.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies
• Supervise the company housekeeper and ensure that all housekeeping issues are attended to in a timely, efficient and seamless manner i.e. office and compound cleanliness and maintenance and office supplies are always adequately provided

Job Experience Requirements: 2 - 3 years working experience handling administrative duties in a fast-paced environment

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Job application procedure
All interested candidates should apply through the careers page on our website; www.awamo.com. No hard copy applications or applications sent through email directly will be accepted

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