Summary
Date Posted: Thursday, February 22 2024, Base Salary: Not Disclosed

JOB DETAILS:
Job Purpose:
Reporting to the Country Programs Head, the Team Assistant will be responsible for administrative support to the Country Programs team.

DUTIES & RESPONSIBILITIES:
• Act as the Country Team’s point of contact for any queries and answer internal and external calls promptly and politely.
• Provide support in managing team calendar including prioritizing and resolving scheduling conflicts as required.
• Coordinate logistics of project meetings and events including room bookings, catering, refreshments etc. Prepare meeting materials as appropriate.
• Provide support in coordinating global travel arrangements including hotel bookings, ground/air transportation, travel itineraries and meeting briefs in advance of all trips.
• Manage agenda, take, and disseminate minutes at team meetings. Create, maintain, and update the organization of files and records for teams.
• Facilitate internal communication within the Country Office.
• Maintain organization of the database, shared network drives and SharePoint sites.
• Build, liaise and sustain relationships with employees, external stakeholders, and general public on behalf of the Country Team.

EXPERIENCE AND QUALIFICATIONS:
Mandatory Requirements:
• A College diploma is required or a degree will be an added advantage.
• Minimum 4-6 years of experience in an Administrative Assistant role in a fast-paced environment. Local experience preferred.
• Proficient in MS Office applications (PowerPoint, Word, Excel, Office 365, and SharePoint).

Added Advantages:
• Excellent prioritization and time management skills.
• Excellent interpersonal skills, exhibiting grace under pressure.
• Detail-oriented with a demonstrated ability to consistently and effectively produce high quality work.
• Excellent initiative and possess a "take charge" attitude and sense of ownership.
• Strong communication skills in English; written and spoken, and ability to communicate in a local language required.


Work Hours: 8

Experience in Months: 48

Level of Education: Associate Degree

Job application procedure

All candidates who meet the criteria outlined as above should submit their applications under the job vacancy “QSSU-MCF-TEAM ASSISTANT”

Note:
The deadline for applications is not later than 05:00 pm, Wednesday, 28th February, 2024.
Only shortlisted applicants will be contacted.


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