Summary
Date Posted: Friday, March 31 2023, Base Salary: Not Disclosed

JOB DETAILS:

Your contribution
• Prepare BI reports, and purchase orders, and follow up on approvals and LPO entries in QBE in accordance with the PSI Procurement Policy.
• Co-ordinate PROCOM Meetings by ensuring timely, accurate and complete document proceedings of PROCOM, ensuring PROCOM minutes and related documentation e.g., Bids opening, Analysis, and Conflict of interest declarations are completed in accordance with the PSI Policies and procedures and promptly update users on the status of their procurement transactions through sharing the weekly status report.
• Ensure timely vendor follow-up for submission of RFQs/RFPs and share timely reports on vendor responsiveness to calls from procurement for management decision-making on the effectiveness of the supplier database.
• Ensure timely, complete, and accurate filing of procurement documents (contracts, invoices and other related documents) in both hard and soft copy files and ensure the return of samples to the vendors after completion of the procurement process.
• Maintain an accurate tracker of the status of LTAs, contracts, and open POs to close any gaps in the provision of works, supplies and services.
• Receive, record, and copy suppliers’ invoices for onward submission/ upload of complete accurate and timely procurement documentation for preparation of payments in line with PSIU’s procurement policies and procedures.
• Receive and verify requisitions for completeness and accuracy; advise users and requesters in a timely manner to facilitate the timely start of the procurement process.
• Support the implementation of all the Internal, External or Global Internal Audit recommendations in a timely accurate and complete manner.
• Carry out administrative roles in areas of providing logistics for the procurement unit in form of provision of materials for example stationery, furniture and any other duties assigned by the Supply Chain Manager to ensure timely availability of procured services and commodities/items to user departments.
• Support in preparing the monthly PO report by ensuring timely submission of invoices by suppliers and support documentation by the users.
• Ensure timely feedback is shared with suppliers on all quotations submitted.

What are we looking for?
• Degree or Diploma in procurement or related field
• One year of experience in a similar role

Key competencies
• Proficient in MS Office and excel sheets
• Excellent verbal, written and interpersonal communication skills.
• Customer service
• Result focused
• Drive change and Innovation
• Develop others

Work Hours: 8

Experience in Months: 12

Level of Education: Postgraduate Degree

Job application procedure

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