Summary
Date Posted: Tuesday, September 27, 2022 , Base Salary: Not Disclosed

JOB DETAILS:

Job reference: MUNI NEW ADVERT: REF/MU/ADM/1.1/2022
Number of Posts (1 Post)
Salary Scale: (M3)
Responsible to: Vice Chancellor through the University Secretary
Responsible for: Deputy Bursar
Terms of employment: Contract

PURPOSE OF THE JOB
The University Bursar shall be responsible for the financial administration and planning of the University and shall maintain the accounts in a form determined by the University Council.

KEY FUNCTIONS
• Develops strategic financial plans and budgets for the University outlining projected revenue sources and expenditures and measures to be taken to control costs.
• Puts in place effective financial management systems and procedures in accordance with Government financial policies and procedures so that sound financial accounting system, records keeping and internal control maintained.
• Oversee management of incomes, expenditures, stores and assets of the university
• Initiate fund-raising strategy, mobilization of resources and oversee management of Donor funds and grants
• Coordinate with external auditors and enable them conduct the audit
• Contribute to major decisions and strategic planning of the university
• Supervises the preparation and timely production of annual budgets and work plans.
• Prepares monthly financial reports showing achievements against set targets and provides justification for any variance.
• Ensures proper maintenance of books of accounts and production of periodical Financial Statements/Reports and Analysis.
• Establishes stringent expenditure control procedures to ensure that proper authorization for payments is strictly followed.
• Establishes and ensures that any expenditure incurred is supported by payment vouchers and other valid accounting documents and budgetary allocations are not exceeded without justifiable cause.
• Ensures proper maintenance, storage and security of financial and accounting documents.
• Supervises Staff, assesses performance and identifies training needs and recommends appropriate training.

KEY OUTPUTS
• Strategic financial plans and budgets for the University developed.
• A computerized financial management system in use.
• Annual budget and work plan prepared and promptly submitted to the University Secretary.
• Up-to-date books of accounts maintained and periodical Financial Statements/Reports and Analysis produced.
• Monthly financial reports prepared.
• Payment vouchers and other valid accounting documents properly maintained.
• Final accounts of the University prepared and promptly submitted to the University Secretary.
• Financial and accounting documents properly maintained and safely stored.
• Performance assessment conducted by 31st July and performance plans agreed with Staff by 31st August every year.

PERSON SPECIFICATION
• Shall hold at least a Master’s Degree in Financial Management or Commerce or Business Administration (Accounting option)
• Shall be a member of Chartered Professional Body (CPA; ACCA; CIMA)
• Shall hold full professional qualifications of CPA, ACCA, or CIMA
• Shall hold a Bachelor’s Degree in Business Administration, or Commerce (Accounting option), or a Bachelor’s Degree in Accounting.
• Shall have a minimum experience of Eight (8) years in financial management of which four (4) years shall be at senior management level with a large reputable organization.
• Should have strong leadership, interpersonal and communication skill with a track record of managing large budgets.
• Should have experience and knowledge of government and donor funding policies and procedures.
• Should be proficient in the use of word processing and spreadsheet.
• Knowledge and use of a computerized financial management system will be an added advantage.


Work Hours: 8

Experience in Months: 96

Level of Education: Associate Degree

Job application procedure

Applications are invited from suitably qualified Ugandans to fill vacant positions at Muni University. Typed application letters should be submitted in triplicate to the Office of the University Secretary, Muni University, P. O. Box 725, Arua, or Kampala Liaison office in Makerere University Lincoln House A2 to be received not later than Friday, 7th October 2022 at 5:00pm.


MODE OF APPLICATION:
• The application letter should bear the title of the post and the reference number specified against the vacancy.
• Applicants should attach three sets of photocopies of their Academic Documents, Professional Certificates, appointment letters or Certificates of Service, National Identity Card and three recent passport size photographs, a typed and signed CV and any other relevant documents.
• The application must include the applicant’s telephone contact, e-mail address and telephone numbers of three referees.
• An applicant who shall not formally receive communication from the University on completion of the selection exercise should consider themselves unsuccessful.


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