Summary
Date Posted: Wednesday, April 26 2023, Base Salary: Not Disclosed

JOB DETAILS:
Job Title : Executive Assistant
Department : Executive Director
Salary Scale : Uwa 06
Duty Station : Uwa Headquarters
Reports To : Executive Director
Vacancies : One (1)
Contract Duration : Four (4) Years Renewable

Main Purpose of the Job
To provide professional, confidential administrative support to the Executive Director (ED) for the effective preformance of his/ her function.

Duties and Responsibilities:
i. Review documents and prepare briefs in regard to meetings, trips, events and other related activities for the Executive Director, follow up action in line with ED’s decision and Organizational procedures.
ii. Ensure timely preparation of draft reports, briefs, speeches and talking points on various corporate issues for the Executive Director.
iii. Undertake research on assigned matters and summarize documentation for the Executive Director’s attention.
iv. Manage the Executive Director’s diary and related logistics to ensure that s/he meets timelines in the execution of his/her duties.
v. Act as a liaison officer with the external stakeholders and respond to their inquiries, queries, complaints and provide technical advice to them in conformity with the UWA Act 2019 and organizational procedures.
vi. Support the ED in organizing, arranging and coordinating Board and Management meetings and matters.
vii. Organise and arrange for various Board and Management meetings and support the Executive Director in the coordination of BoT activities.
viii. Coordinate domestic and international travels for the Executive Director.
ix. Budget and monitor expenditure in ED’s Office and coordinate use of resources in line with financial and operational guidelines.
x. Prepare quarterly work plans and timely performance reports for the Executive Director.
xi. Perform any other official duties as may be assigned by the supervisor.

Persons Specifications
(I) Qualifications:
Possession of an Honors Bachelor’s Degree in Office Management and Administration or Public Administration.

(Ii) Experience:
Should have a minimum of at least three (3) years’ experience in office administration two (2) of which should have been as Executive Assistant/Personal Assistant to a CEO in a reputable organization.

(Ii) Competences:
a) Planning, organizing, coordinating
b) Records and information management
c) Managing Employee performance
d) Confidentiality
e) Excellent multitasking abilities.
f) Professionalism, integrity and honesty
g) Team work abilities and cheerful personality
h) Customer care
i) Excellent written and verbal communication
j) Effective Problem solving and decision making.
k) Ethics and integrity
l) Concern for quality and standards
m) Accountability
n) Time management


Work Hours: 8

Experience in Months: 36

Level of Education: Bachelor Degree

Job application procedure
Application Procedure: Suitable candidates should send their application with a detailed Curriculum Vitae bearing contacts of three (3) competent referees, a daytime telephone contact, copies of academic documents and relevant appointment letters to the address below:
Either: Email: hr-recruit@ugandawildlife.go.ug 
Or:

The Executive Director
Uganda Wildlife Authority
Plot 7 Kira Road Kamwokya
P.O. Box 3530, Kampala Uganda

Hand deliver to the UWA Headquarters Central Registry.

Application Deadline:
All applications should reach the address by 30th /4/2023 at 5.00 pm.

Note:
1. Applicants are required to scan and attach CERTIFIED copies of the required academic documents only ie (Degree Certficates and Transcripts plus O and A level).
2. Academic documents for the successful candidates will be vetted and background checks conducted before they are considered for appointment into the Authority.
3. Only shortlisted candidates will be contacted. Please note that any form of lobbying will lead to automatic disqualification.
4. All appointments shall be subject to a probationary period of not less than six (6) months and subsequent confirmation in service will be based on satisfactory performance of the individual.

Executive Director
Uganda Wildlife Authority

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